EXECUTIVE SESSION, WORK SESSION, COMMUNITY INPUT SESSION &
BUSINESS MEETING
OF THE
DEKALB COUNTY BOARD OF EDUCATION
December 12, 2022
The DeKalb County Board of Education held its Executive Session, Work Session, Community
Input Session and Business Meeting on Monday, December 12, 2022, in the J. David Williamson
Board Room, at the DeKalb County School District’s Robert R. Freeman Administrative
Instructional Complex, 1701 Mountain Industrial Boulevard, Stone Mountain, Georgia.
Mrs. Vickie B. Turner, Chair, convened the meeting at 11:45 am and noted the following were in
attendance; Mrs. Vickie B. Turner, Mrs. Anna Hill, Mrs. Deirdre Pierce, Mrs. Allyson Gevertz,
Mr. Marshall D. Orson and Dr. Vasanne Tinsley, Interim Superintendent. Mr. Diijon DaCosta,
Sr., Vice Chair and Dr. Joyce Morley joined the meeting virtually.
Also in attendance were General Counsel Attorney, Mr. Clem Doyle and Dr. Yolanda
Williamson, Executive Administrator to the Board.
ADJOURN TO EXECUTIVE SESSION
Mrs. Turner called for a motion to adjourn November 14, 2022, meeting to an executive session
for the purpose of discussing permitted matters regarding litigation, land, legal, personnel, and
student appeals.
On a motion by Mrs. Hill, seconded by Mr. Orson and with a unanimous vote of (7\0), the
December 12, 2022, meeting adjourned to executive session at 11:50 am.
ADJOURN THE EXECUTIVE SESSION
There being no further business, Mrs. Turner called for a motion to adjourn the December 12,
2022, executive session and convene to the work session and business meeting.
Mrs. Turner noted there were no objections, the December 12, 2022, executive session adjourned
at 12:20 pm.
ADOPTION OF THE AGENDA
Mrs. Turner noted there were no objections, the December 12, 2022, consent agenda was
approved.
SUPERINTENDENT’S REPORT and COMMITTEE OF THE WHOLE
1. Superintendent’s Report: Fall 2023 Enrollment Forecast
Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent
Mr. Hans Williams, Director of Planning/ESPLOST Programs
Mr. Eric Hofstetter, Chief Operating Officer
2. Committee of the Whole Presentation(s): State Improvement Lists
Presented by: Dr. Vasanne S. Tinsley, Interim Superintendent
Dr. Rebecca Braaten, Director of Research, Data, and Evaluation
REVIEW OF AGENDA ITEMS FOR THE NOVEMBER 14, 2022 BUSINESS MEETING
06.01.
Mrs. Vicki B. Turner, Board Chair, requested that the Board of Education approve the official
meeting schedule for February 2023 through January 2024. Mrs. Allyson Gevertz made a motion
to amend the February 2023-January 2024 DeKalb County Board of Education Meeting
Calendar to include the addition of July 10, 2023, seconded by Mrs. Pierce, motion passes, 7-0.
DeKalb Board of Education
December 12, 2022
Page 2 of 7
06.02.
Dr. Vasanne S. Tinsley, Interim Superintendent, requested that the Board of Education approve
the minutes of the following meetings: December 14, 2022 board meeting which includes the
executive session, work session, community input session and business meeting, and the
December 1, 2022 Virtual Called Meeting and Executive Session.
06.03.a.
Ms. Masana Mailliard, Deputy Chief Financial Officer, Division of Finance, requested that the
Board of Education accept the October 2022 Monthly Financial Reports.
06.03b.
RISK MANAGEMENT – No Agenda Items This Month
06.04.a.
Dr. Angelica Collins, Director of Staff Services, Division of Human Resources, requested that
the Board of Education approve the November 2022 Human Resources Report.
06.05.
Mrs. Stacy Stepney, Chief Academic Officer, Division of Curriculum & Instruction, requested
that the Board of Education approve the agreement between EasterSeals North Georgia and the
DeKalb County School District (DCSD) in the amount of $696,874.
06.06.
DIVISION OF EQUITY AND STUDENT EMPOWERMENT – No Agenda Items This Month
06.07.
OFFICE OF CONTINUOUS IMPROVEMENT (ACCOUNTABILITY) – No Agenda Items
This Month
06.08.a.
Ms. Monika Davis, Chief Information Officer, Information Technology, requested that the Board
of Education approve payment to Educational Funding Group, Inc. for E-rate consulting services
at an amount not to exceed $280,000. This payment will cover payment for E-rate funding years
2018, 2020, 2021, and 2022 at a cost of $70,000 per year.
06.08.b.
Ms. Monika Davis, Chief Information Officer, Information Technology, requested that the Board
of Education approve the purchase of technology advisory services from Gartner, Inc., at a cost
not to exceed $103,200 using Georgia State Contract GTA 9800-SS000.
06.08.c.
Ms. Monika Davis, Chief Information Officer, Information Technology, requested that the Board
of Education approve the annual dark fiber – point to point maintenance agreement
with Zayo Enterprise Networks, LLC, at a cost not to exceed $56,390.00.
06.08.d.
Ms. Monika Davis, Chief Information Officer, Information Technology, requested that the Board
of Education approve the contract renewal for RFP 22-475 Physical Security Services – Access
Control, Intrusion Detection and Video Surveillance to Convergint Technologies, LLC in an
amount not to exceed $3,887,650.
06.09.a.
Ms. Portia Kirkland, Director, Communications, requested that the Board of Education approve
expanding the expenditure limit with Atlanta Soundworks, Inc. for an additional $26,173.29
(over the $49,000 allowed) to purchase DSTV control room furniture and equipment. This is part
of Phase 1 of the Communications Infrastructure System Upgrade in collaboration with IT.
DeKalb Board of Education
December 12, 2022
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06.10.a.i.
Mr. Boyd, Interim Chief Operating Officer, Division of Operations, recommended that the Board
of Education authorize the Superintendent to execute the Hudl dba Agile Sports
Technologies ICA that exceeds $50,000.00 with a total contract value not-to-
exceed $114,000.00.
06.10.b.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the contract extension for ITB 18-752-045 for Cabinet Sign
Replacement Services to Metro LED, LLC. The requested approval is for:
• One additional year, the fourth of four (4) one-year contract renewal options; and
• A limit increase for the previous cabinet sign replacement and maintenance contract, to
fund a districtwide upgrade project from previous $300,000 annual limit to the amount
not to exceed $2,600,000 for the fourth renewal term through January 24, 2024.
06.10.b.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education authorize the District to purchase natural gas from SCANA Energy
Marketing, Inc. in accordance with the Statewide Contract for Natural Gas in an amount not-to-
exceed $2,500,000, through December 31, 2023.
06.10.c.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the contract extension for RFP 20-472, Charter Bus Services to
Coast-to-Coast Tours, LLC., Friendship Tours, LLC., Kelly Tours, Inc., Kingsmen Coach Lines,
R&W Motorcoach, Inc., Samson Tours, Inc., Southeastern Stages, Inc., and We Care Charters
for one additional year through December 31, 2023. This recommendation is for the third of four
(4) one-year contract renewal options.
06.10.c.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education ratify and approve the continued use of the contract agreement
with Caduceus USA Medical Services, LLC for an additional year through June 30, 2023, for a
not to exceed amount of $200,000 for occupational medical services. This recommendation is for
the second of four (4) one-year contract renewal options.
06.10.d.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education Ratify and Approve the initial contract ITB No. 22-541 for Liquid Propane
Gas Delivery Service for the first of up to four (4) one (1)-year renewable contracts to Ferrellgas
as the primary supplier and AmeriGas Propane LP as the secondary, in the amount not to exceed
$4,000,000 per year.
06.10.d.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve the purchase of ten (10) Type D, 84-passenger Air-Conditioned
Bluebird diesel school buses from Yancey Bus Sales through the Georgia Statewide Contract
(SWC) #99999-SPD-SWL20200630-001 for an amount of $1,959,990.00.
06.10.e
SCHOOL NUTRITION SERVICES ~No Agenda Items the Month
06.10.f.i.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve an amendment to the architectural services contract for E-SPLOST
V Project 344-35 Midvale ES to include scope approved at the October 2022 Board meeting,
namely replacing the HVAC system.
DeKalb Board of Education
December 12, 2022
Page 4 of 7
06.10.f.ii.
Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations, requested that the
Board of Education approve an amendment to the contract for architectural services of work for
E-SPLOST V Project 36635: Rock Chapel ES to include the addition of replacing the fire alarm
system, a new fire sprinkler system, lighting replacement and additional parking as approved at
the October 17, 2022 Board meeting.
06.11.a.
Mrs. Melanie Pearch, Region I Superintendent, requested that the Board of Education accept a
donation of $6000 for Cross Keys High School from the Extra Yard for Teachers Grant awarded
by the Sunbelt Conference through the Georgia State Athletics Department. The donation will
be used to implement programs that acknowledge or reward students for consistently attending
school, demonstrating high academic achievement, and/or showing improvement in those areas.
06.11.b.
Mr. Trenton Arnold, Regional Superintendent, Region II requested that the Board of Education
accept a donation of audio equipment totaling $20,128.58 from the Druid Hills Middle School
PTSA to Druid Hills Middle School. This equipment will be installed in the cafeteria and the
gymnasium to support school events held in these locations.
06.11.c.
Dr. Norman C. Sauce III, Regional Superintendent, Region IV requested that the Board of
Education receive a donation of $10,000.00 from an anonymous donor to be used for projects in
the school’s garden and outdoor learning areas.
06.11.d.
Dr. Norman C. Sauce III, Regional Superintendent, Region IV, requested that the Board of
Education accept Zoom licenses totaling $9,995.00 from Zoom Video Communications, Inc. to
Stone Mountain Elementary School.
06.11.e.
Mrs. Ateshia Lester, Interim Regional Superintendent, Region VII requested that the Board of
Education accept a donation of outdoor learning tools totaling $10,000.00 from Out Teach to
Ronald E. McNair Discovery Learning Academy. These tools will be utilized to support the
creation of an outdoor learning classroom.
06.12.
Dr. Vasanne S. Tinsley, Interim Superintendent, requested that the Board of Education approve a
personnel recommendation for Keon Wright, General Maintenance position in Operations. He is
a relative of the Director of Flex Academy.
06.13.a.
Mr. Joel B. Thibodeaux, Director, Office of Audits & Compliance requested that the Board of
Education consider and approve the award of RFP 23-543 Comprehensive Financial Audit of E-
SPLOST IV and E-SPLOST V Spending to Plante Moran, PLLC for an amount not to
exceed $761,000.
AMENDMENT TO THE BYLAWS AND POLICIES
1. READY FOR ACTION – Amendment to the Bylaws and Policies: Board Policy DIB
Financial Reports (Capital Asset Capitalization Policy) Revision
Mrs. Turner announced that due to technical problems with Simbli, the First Read will lay on the
table for stakeholder feedback at the December 12, 2022, board meeting and be considered for
adoption at the January 9, 2023, board meeting.
DeKalb Board of Education
December 12, 2022
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The Board completed the work session and stood in recess until the convening of the Community Input
Session.
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The meeting resumed at 5:00 pm.
COMMUNITY INPUT SESSION AND BUSINESS MEETING
Mrs. Turner convened the Community Input Session and read the Guidelines for Public
Comments.
The following individuals addressed the Board:
1. Rachel Slayton
2. Dr. Donna Troka
3. Rebeka Wharton (Virtual)
4. Deborah Jones
5. Jarrett Jackson
6. Kay Colson (Virtual)
7. Wendy Wheeler-Drew
8. Bishop Frances V. Mills
9. Maria Davila
10. Joe Williams
CONVENE THE BUSINESS MEETING
Mrs. Turner called for a motion to convene the December 12, 2022, business meeting.
Mrs. Turner noted there were no objections, the business meeting convened.
STUDENT BOARD REPRESENTATIVE
Dr. Vasanne S. Tinsley, Interim Superintendent . introduced Student Board Representative, Miss
Augustina Marshall, Henderson Middle School, 8th grade.
RECOGNITION(S)
Mrs. Vickie B. Turner, Board Chair presented a special recognition to Mr. Marshall D. Orson,
for many years of leadership and service on the DeKalb County School Board.
CONSENT AGENDA
Mrs. Turner called for a motion to approve the December 12, 2022, consent agenda.
On a motion by Mrs. Pierce, seconded by Mr. Orson and with a unanimous vote of (7\0), the
motion passed to approve the consent agenda.
ACTION ITEM(S)
J.1. APPROVAL OF AN ITEM(S) FROM EXECUTIVE SESSION
a. Mrs. Turner called for a motion to adopt the actions, as discussed, in Executive Session
for Student Appeal No. 23-08.
On a motion by Mrs. Pierce, seconded by Mr. Orson, and with a unanimous vote of (7\0),
The motion passed.
Mrs. Turner called for a motion to adopt the actions, as presented, in Executive Session
for Student Appeal No. 23-09.
On a motion by Mrs. Hill, seconded by Mrs. Pierce, and with a unanimous vote of (7\0),
the motion passed.
DeKalb Board of Education
December 12, 2022
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J.2. APPROVAL OF AN AGENDA ITEM(S) PULLED FROM THE CONSENT
AGENDA –NO ITEMS WERE PULLED FROM THE CONSENT AGENDA
ADJOURN
Mrs. Turner called for a motion to adjourn the December 12, 2022, work session and business
meeting.
Mrs. Turner noted there were no objections, the work session and business meeting adjourned at
6:30pm.
_______________________ ____________________________
DeKalb Board of Education
December 12, 2022
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Secretary Ex-Officio Chair