Agenda Item
b. Salary and Compensation Study
Summary: Presented by: Dr. Tekshia Ward-Smith, Interim HR Administrator, Division of Human Resources
Request: It is requested that the Board of Education approve the award of the Professional Services: Compensation and Classification Study to CBIZ, Inc. in an amount not to exceed $367,237.50 which includes incidentals, travel, or any other unrelated costs that are not a part of the original scope of work.
Why: Per Board Policy CGA-R, the total compensation plan will be reviewed every five years. Based on market data of comparable school districts, our goal is to ensure market/internal structure alignment, appropriate classification structures, and identify paths for career progression thereby enhancing employee engagement/satisfaction, recruitment and retention. The scope of work includes a comprehensive review within job classifications and compensation.
Details: The DeKalb County School District (“DCSD”) issued a request for professional services from a highly qualified and capable offeror having comprehensive compensation and classification experience with K-12 school districts to include organizations similarly situated to DCSD.
The selected offeror will review and provide an in-depth, detailed recommendation regarding compensation and classification requirements for DCSD which includes modification, updating, and developing position specifications for all positions in the organization compliant with applicable local, state, and federal laws and regulations, as well as policies of the DeKalb County Board of Education (“Board of Education”).
As part of the sourcing for the procurement, four (4) communication contacts were made at key milestone points:
RFP 23-450R was posted to the IonWave website on September 29, 2022
RFP 23-450R was posted to the Georgia Procurement Registry on September 29, 2022
RFP 23-450R was advertised in the Champion Newspaper on September 29, 2022 and October 6, 2022
Electronic notification sent to 62 vendors from the DCSD Vendor Bid List
Electronic notification sent to 1701 vendors through the State of GA Procurement Registry
Electronic notification sent to 243 vendors through IonWave
At the formal request for Professional Services proposals, one proposal was reviewed and deemed responsive to the requirements of the solicitation.
CBIZ, Inc.
After an in-depth evaluation and analysis of the professional service proposal, the recommendation that is in the best interest of the DeKalb County School District is CBIZ, Inc.
Evaluation Process
The evaluation team reviewed the response for inclusion of the requirement submittals and competencies in the areas of Qualification and relevant experience, cost estimates, work plan presented, thoroughness and organization of proposal. Each criterion was weighted (see below) and the vendor's response determined the number of points earned.
Qualification and Relevant Experience - 35%
Cost Estimates - 20%
Work Plan Presented - 35%
Thoroughness and Organization of Proposal - 10%
Qualification and Relevant Experience (Weight - 35%)
Qualification and Relevant Experience was determined by the following sub criteria:
Qualification and experience of Account Team Support Staff
Number of staff assigned to the project
Relevant experience providing similar service for comparable K-12 school districts and government organizations
Financial stability; convenience of travel to DCSD headquarters
Interviews
References
Cost Estimates (Weight - 20%)
Cost was evaluated based on the total cost of the proposed service to include any incidentals, travel, or any other unrelated costs that are not a part of the original scope of work
Work Plan Presented (Weight - 35%)
Plan for fulfilling the proposal according to the Scope of Work
Job analysis procedures
Job classification description writing
Job evaluation methods
Salary study methods
Work experience audits
Indicate experience in reviewing, developing, and establishing policy in:
Compensation policies
Career ladders
Salary Placement Guidelines and procedures (i.e. new hire, rehire, promotion, demotion, transfer)
Pay structures
Training and Implementation
Indicate willingness and ability to train staff
Indicate ability to provide a system that is usable and maintainable by DCSD’s HR staff
Thoroughness and Organization of Proposal (Weight - 10%)
Thoroughness and Organization of Proposal was determined by the following sub-criteria:
Incudes all elements of the proposal
The proposal is organized, concise, and thorough
Demonstrates understanding of the scope of work
Discussion of Ratings
CBIZ, Inc.
CBIZ, Inc. received solid scores in the evaluation area of Qualification and Relevant Experience. CBIZ provides comprehensive solutions and professional services to over 93,000 clients across 25 industries to include experience with K-12, colleges, and government and municipal organizations similarly situated to DCSD. Their list of noteworthy public sector compensation and classification clients include studies with a span of up to 45,000 employees with organizations such as, State of Missouri, Kansas Board of Regents, Pima County, AZ, Harris County, TX, and St. Louis County, MO. CBIZ has the resources, staff, and financial capacity to successfully complete the DCSD study. Finally, CBIZ scored favorably on the evaluation tool regarding the cost estimate criterion having come in below other proposals.
Conclusion
After a careful review of the criteria, CBIZ, Inc. is being proposed to provide the professional service, compensation and classification study, for the DeKalb County School District.
Financial impact: $367,237.50 which includes incidentals, travel, or any other unrelated costs that are not a part of the original scope of work
Charge Code: 101.64.95.00.000101.742.0000
Contact: Dr. Tekshia Ward-Smith, Interim HR Administrator, Division of Human Resources, 678-676-0168
Status: Approved by General Counsel