Agenda Item
i. RFP 19-506 Lease Purchase of Digital Printing Equipment for Copy Center Contract Extension Ratification and Approval (Konica Minolta Business Solutions U.S.A., Inc. in the amount not to exceed $103,687.60). This recommendation is for the fourth, and final, one-year (1-year) contract renewal option.
Summary: Presented by: Mr. Richard H. Boyd, Director of Design & Construction, Division of Operations
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education ratify and approve the contract renewal for RFP No. 19-506 for the lease purchase of digital equipment for the DCSD copy center to Konica Minolta Business Solutions U.S.A., Inc. for an additional year in the amount not to exceed $103,687.60 for all maintenance and supplies excluding paper. This recommendation is for the fourth, and final, one-year (1-year) contract renewal option.
Why: This request is a contract extension for Konica Minolta Business Solutions U.S.A., Inc. for the lease purchase cost of the equipment. This request extends the agreement for an additional year through December 18, 2023.
Details: On September 10, 2018, the Board of Education approved Konica Minolta Business Solutions U.S.A, Inc. as the most responsive and responsible bidder to provide a lease purchase option for up-to-date digital equipment for the DCSD Copy Center along with a full-service comprehensive maintenance program. This recommendation is for the fourth of four (4) one-year (1-year) contract renewal options. Konica Minolta Business Solutions U.S.A., Inc. is located at 2727 Paces Ferry Road, Suite 1600, Atlanta, GA 303398.
Financial impact: The total budget for these services is allocated from the cost code 100.2800.561000.00011.7620.9990.8010.040.0000 under the Operations’ Division General Fund Budget in the amount not-to-exceed $103,687.60.
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678-676-1470
Effective: Upon board approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
At its business meeting on September 10, 2018, the Board of Education approved the award of RFP 19-
506 to Konica Minolta Business Solutions USA, as the most responsive and responsible bidder for the lease
purchase of up-to-date digital equipment for the DCSD copy center, for an initial one-year contract with
four (4) one-year options to renew subject to Board approval on a year-to-year basis.
At its business meeting on Monday, December 10, 2019, the DeKalb Board of Education approved the first
one-year extension period from December 19, 2019 through December 18, 2020.
At its business meeting on Monday, December 7, 2020, the DeKalb Board of Education approved the
second one-year extension period from December 19, 2020 through December 18, 2021.
At its business meeting on Monday, December 13, 2021, the DeKalb Board of Education approved the
third one-year extension period from December 19, 2021 through December 18, 2022.
This agenda item seeks the Board of Education approval for the fourth, and final, one-year (1-year)
contract renewal option. Board Policy DJE requires the Board of Education to approve the expenditure of
any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in
purchases for the fiscal year.
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