Agenda Item
iv. Tree Cutting and Trimming Services, ITB No. 21-752-010 Renewal Approval – Year 2 of 4 (Casey Tree Experts and Total Outdoor, LLC for an additional year in the amount not to exceed $1,000,000).
Summary: Presented by: Mr. Richard Boyd, Director of Design & Construction, Division of Operations
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal for ITB 21-752-010 for tree cutting and trimming services district wide to Casey Tree Experts and Total Outdoor, LLC for an additional year March 1, 2023 - February 29, 2024, in the amount not to exceed $1,000,000.
Why: This request is a contract renewal for Casey Tree Experts and Total Outdoor, LLC to provide tree cutting and trimming services at various locations throughout the district on an as-needed basis in a timely and cost-effective manner. This request extends the agreement for an additional year through February 29, 2024.
Details: On January 11, 2021, the Board of Education approved Casey Tree Experts, Richmond Tree Experts, Inc. and Total Outdoor, LLC as the most responsive and responsible offeror to provide tree cutting and trimming services. Richmond Tree Experts, Inc. did not meet the District’s insurance requirements for this second renewal term. This request extends the agreement for Casey Tree Experts and Total Outdoor, LLC for an additional year March 1, 2023 - February 29, 2024. This recommendation is for the second of four one-year (1-year) contract renewal options.
Financial impact: The total contract amount for these services in the amount not to exceed $1,000,000 will be allocated from the General Fund Budget, Deferred Maintenance, (100.2600.543013.00011.7520.9990.8013.040.0000)
Contact: Mr. Erick Hofstetter, Chief Operations Officer, 678.676.1470
Mr. Richard H. Boyd, Director of Design & Construction, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel