Agenda Item
i. RFP 23-536R for Initial Contract Approval for Bus AC Retrofit for Yancey Bros. (for a not to exceed amount of $6.925,000)
Summary: Presented by: Mr. Richard H. Boyd, Director of Design & Construction, Division of Operations
Mr. Erick Hofstetter, Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve the initial contract Bus AC Retrofit­ Service to Yancey Bros Inc., to retrofit approximately 420 school buses with Air Conditioner System in the amount not to exceed $6,925,000.
Why: This request is the initial contract for Yancey Bros Inc., to install air conditioning on 420 DeKalb County School District school buses.
Details: On November 11, 2022, the Fleet Department and the Purchasing Department formally processed Bid No. 23-536R Bus AC Retrofit. Two (2) bids were reviewed, and one deemed responsive to the requirements of the solicitation. The successful bidder, Yancey Bros Inc., was selected as submitting the best and most efficient service. The contract will begin upon board approval and ends on September 30th, 2023.
Financial impact: This purchase, in an amount not-to-exceed $6,925,000 will be funded using ESSER fund code: 420.2600.543000.31121.7520.4180.8010.040.2021
Contact: Mr. Erick Hofstetter, Chief Operating Officer, 678.676.1470
Mr. Richard H. Boyd, Director of Design & Construction, 678-676-1483
Mr. Cedric A. Burse, Director of Fleet Service Department, 678-676-1385
Effective: Upon board approval
Status: Approved by General Counsel