Agenda Item
2. E-SPLOST V Project: 370-35 for Chesnut Elementary School Major Building System Replacement Approval of Additional Scope of Work and Related Budget Adjustment Needed (for a not-to-exceed amount of $630,000)
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operating Officer, Division of Operations
Request: It is requested that the Board of Education approve additional scope of work for E-SPLOST V Project 37035: Chesnut ES to include the addition of a fire sprinkler system.
It is also requested that the Board of Education approve a related budget adjustment for a not-to-exceed amount of $630,000 to cover the cost of the additional scope of work.
Why: To provide the Chesnut ES facility with further needed improvements related to safety, security, and health. The additional scope of work was recommended by the project’s design professionals and/or requested by DCSD Facilities to fulfill program-wide initiatives. The requested budget addition is based on the opinions of probable costs provided by the project’s design professionals.
Details: On August 9, 2021, the Board approved the award of RFQu No. 21-752-034 for Professional Architectural and Engineering Services for Laurel Ridge Elementary School, Woodridge Elementary School, Chestnut Elementary School, and Druid Hills Middle School to Cooper Carry.
The E-SPLOST V Project 37035: Chesnut ES currently has a scope of work that includes “Major building system replacement with emphasis on HVAC”.
It is requested that the scope of work be expanded to include “...addition of a fire sprinkler system, roofing improvements, replacing existing lighting with LED light fixtures and ceiling replacement.”
It is also requested that the scope of work for a fire sprinkler system at Chesnut ES be removed from E-SPLOST Project 10335: Fire Sprinkler Group C.
It is also requested that the budget of E-SPLOST V Project 37035: Chesnut ES be increased by $630,000 to cover the additional cost of the increased scope of work. This budget would be transferred from E-SPLOST V project 10935: Life Safety Set Aside.
Financial impact: A budget transfer of $630,000 from E-SPLOST V Project 10935: Life Safety Set Aside (cost code: SP5SAFSEC. 10935.MGTADMINDC) to E-SPLOST V Project 37035: Chesnut ES (cost code: SP5FACCON.37035.GENERALCONTRACTOR).
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Hans Williams, Director of Planning and E-SPLOST Programming, Division of Operations, 678.676.1588
Effective: Upon board approval
Status: Approved by General Counsel.
SCL and Budget Request Methodology - Project 370-35: Chesnut ES
Methodology for Stated Cost Limitation Increase Methodology for Budget Increase Request Amount
Original Stated Cost Limitation (SCL) $4,896,000.00 Increase in SCL needed for requested scope $545,200.00
Opinion of Probable Cost (OPC) of Original Scope $1,964,472.00 Contingency (Approx. 10%) $54,520.00
SCL - OPC $2,931,528.00 A/E Amendment Amount (6% of SCL Increase) $32,712.00
Available Remaining Budget w/ Original Scope $2,931,528.00 Total $632,432.00
OPC of requested additional scope items with escalation $3,476,728.00 Rounded to nearest $10,000 $630,000.00
Available Budget - OPC of Requested Scope ($545,200.00)
Increase in SCL needed for requested scope $545,200.00