Agenda Item
i. ESSER III Project: RFQu No. 22-752-030 Professional Architectural and Engineering Services for HVAC Replacement at Bob Mathis ES, Briarlake ES, Chapel Hill ES, Early Learning Center, Edward L. Bouie ES, Marbut ES, Martin Luther King Jr. HS, Montclair ES, Panola Way ES, Pine Ridge ES, Shadow Rock ES, Stephenson HS, and Tucker MS to Corgan Associates, Inc. for a Lump Sum Amount of $1,163,339.00, Stanley, Love-Stanley PC for a Lump Sum Amount of $1,047,876.00, and Epsten Group, Inc. for a Lump Sum Amount of $695,273.00
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve three (3) awards for RFQu 22-752-030 for Architectural and Engineering Services for HVAC Replacement to the most responsive and responsible Offerors whose submittals are the most advantageous to the district. The awards are as follows:
Bob Mathis Elementary School, Chapel Hill Elementary School, Edward L. Bouie Elementary School, Martin Luther King Jr. High School, and Panola Way Elementary School to Corgan Associates, Inc. for the lump sum amount of $1,163,339.
Marbut Elementary School, Pine Ridge Elementary School, Shadow Rock Elementary School, and Stephenson High School to Stanley, Love-Stanley PC for the lump sum amount of $1,047,876.
Briarlake Elementary School, Early Learning Center, Montclair Elementary School, and Tucker Middle School to Epsten Group, Inc. for the lump sum amount of $695,273.
Why: To approve the award of lump sum design contracts for the Architectural and Engineering Services for a HVAC replacement at Bob Mathis Elementary School, Briarlake Elementary School, Chapel Hill Elementary School, Early Learning Center, Edward L. Bouie Elementary School, Marbut Elementary School, Martin Luther King Jr. High School, Montclair Elementary School, Panola Way Elementary School, Pine Ridge Elementary School, Shadow Rock Elementary School, Stephenson High School, and Tucker Middle School.
Details: The scope of work for this project includes A/E services for HVAC replacements at Bob Mathis Elementary School, Briarlake Elementary School, Chapel Hill Elementary School, Early Learning Center, Edward L. Bouie Elementary School, Marbut Elementary School, Martin Luther King Jr. High School, Montclair Elementary School, Panola Way Elementary School, Pine Ridge Elementary School, Shadow Rock Elementary School, Stephenson High School, and Tucker Middle School. Additional project information can be found on the DeKalb County School District’s solicitation website at https://dekalbschoolsga.ionwave.net/.
The RFQu was issued on April 28, 2022, and notification of the RFQu was sent via email to over 60 vendors from the DCSD vendor list, 1,585 vendors through the State of GA Procurement Registry, and 232 vendors through DemandStar. The solicitation was advertised in the Champion and posted on the DCSD website. Twenty-Four (24) people attended the virtual mandatory pre-submittal conference on May 5, 2022, representing sixteen (16) architectural/engineering firms. On May 24, 2022, submittals were received from eleven (11) firms.
This recommendation is based on the review and evaluation of the eleven (11) responsive submittals received. Corgan Associates, Inc, located at 1201 Peachtree Street NE, Suite 1740 Atlanta, GA 30361, Stanley, Love-Stanley PC located at 1056 Spring Street, NW Atlanta, GA 30309, and Epsten Group, Inc. located at 101 Marietta Street NW, Suite 2600 Atlanta, GA 30303 submitted the most responsive and responsible submittals and will be responsible for the architectural and engineering design work as set forth in the proposal documents. The DeKalb County School District’s Standard Form of Contract for Architectural Services will be used for this project.
Financial impact: The total budget of $139,000.00 for Architectural/Engineering Services for Bob Mathis Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.0475).
The total budget of $107,937.00 for Architectural/Engineering Services for Briarlake Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.3051).
The total budget of $138,862.00 for Architectural/Engineering Services for Chapel Hill Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.1053).
The total budget of $137,394.00 for Architectural/Engineering Services for Early Learning Center HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.6014).
The total budget of $183,948.00 for Architectural/Engineering Services for Edward L. Bouie Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.0297).
The total budget of $183,699.00 for Architectural/Engineering Services for Marbut Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.0197).
The total budget of $528,026.00 for Architectural/Engineering Services for Martin Luther King Jr. High School HVAC Replacement will be allocated from cost code (CARE3ROOF.30521.ARCHITECT.0103).
The total budget of $144,005.00 for Architectural/Engineering Services for Montclair Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.4062).
The total budget of $173,137.00 for Architectural/Engineering Services for Panola Way Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.0188).
The total budget of $175,092.00 for Architectural/Engineering Services for Pine Ridge Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.0190).
The total budget of $203,398.00 for Architectural/Engineering Services for Shadow Rock Elementary School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.0293).
The total budget of $485,687.00 for Architectural/Engineering Services for Stephenson High School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.0497).
The total budget of $305,938.00 for Architectural/Engineering Services for Tucker Middle School HVAC Replacement will be allocated from cost code (CARE3HVAC.30521.ARCHITECT.0605).
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Effective: Upon board approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
A formal Request for Qualifications was issued on April 28, 2022 for Professional Design services for HVAC
Replacement at Bob Mathis Elementary School, Briarlake Elementary School, Chapel Hill Elementary
School, Early Learning Center, Edward L. Bouie Elementary School, Marbut Elementary School, Martin
Luther King Jr. High School, Montclair Elementary School, Panola Way Elementary School, Pine Ridge
Elementary School, Shadow Rock Elementary School, Stephenson High School, and Tucker Middle School.
Submittals were received from eleven (11) firms. This recommendation is based on the review and
evaluation of the responsive submittals received.
The sites for the CARES/ESSER A/E Services for HVAC Replacement were grouped together by
region by the Project Managers. Group A is Region 5 and Group B is Region 3. Group C is the
remainder and consists of two schools from Region 2, one school from Region 1, and one school
from Region 7. Grouping the projects geographically allows the contractor to be more efficient
with their work and provide the District a better price.
A/E fees are set by DCSD based on a percentage of the total stated cost limitation (SCL) for each
group. For this project it was 7.5%.
Group A Total – SCL: $20,276,690 and Maximum Fee: $1,520,751.75
Group B Total – SCL: $18,840,745 and Maximum Fee: $1,413,055.88
Group C Total – SCL: $12,118,050 and Maximum Fee: $908,853.75