Agenda Item
a. Approval of Purchase of Illuminate Education Assessment Platform (in an amount not to exceed $1,200,000.00) - (updated 07.08.2022)
Summary: Presented by: Mr. Oliver J. Lewis, III, Associate Superintendent, Office of Continuous Improvement (Accountability)
Request: In support of Board Policy II, it is requested that the Board of Education approve the purchase of Illuminate Education Assessment Platform for SY 2022-2023 in an amount not to exceed $1,200,000.00.
The requested purchase is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).
Why: This solution supports the tenets of all Strategic Goal areas, but in particular, Goal Area 1: Student Success with Equity and Access by actualizing the following performance objectives:
Improve student mastery of learning standards
Provide academically rigorous courses and pathways
Increase Graduation Rate
Illuminate Education is an assessment (DnA) and whole child (eduClimber and Achievement Dashboard) platform with extensive academic content aligned to the Georgia Standards of Excellence with professionally-designed assessments, accessible dashboards, and reports that inform district, school, classroom, and student-level data.
Based on our Vision for the DCSD Graduate and to enhance our ability to monitor birth to post-secondary milestones (which are attached), this platform will afford teachers, school and district administrators, access to a management system that will support DeKalb’s MTSS (essential multi-tiered system of supports) process.
The Illuminate Education DnA platform provides insightful district information around academic data with tools and reports to inform standards-based decision making. The data available through the platform has multiple benefits for District Leaders, Curriculum Leaders, and Teacher Leaders.
Through Illuminate Education eduClimber, schools and teachers can quickly build and administer common assessments with instant access to results, including standards analysis, most commonly missed items, and subgroup analysis. The district also utilizes multiple data points from the assessment platform to design system-wide professional learning.
Accordingly, Illuminate’s eduClimber tool will take all of the academic, social emotional and engagement data from the various and necessary platforms that the District currently has, and transform that data within 24 hours into a variety of formats that helps internal and external stakeholders to monitor academic continual growth and performance of DCSD students, as well as contributing factors to that progress. This solution provides the triangulated data to determine and predict which students are in need of different instructional, behavioral, social and emotional supports at the student, class, school region and district level.
School and district leaders will avoid lag time and extraneous efforts in an attempt to secure and analyze academic and non-academic data, including social-emotional, assessment, intervention, behavior and attendance data by making whole child data attainable and actionable. Pre-built visualizations and dashboards are readily available to assist school and district leaders in evaluation and monitoring intervention effectiveness that leads to appropriate data-driven decision making.
Through the renewal of Illuminate Education for SY 2022-2023, DeKalb schools will continue to:
Design common and formative assessments
Analyze classroom, district, and state-level data
Generate reports utilizing multiple academic and whole child (behavior and attendance) data sources
Utilize assessment item banks for remediation, acceleration, and professional development
Inform instructional practices and school turnaround efforts at the local and district level
Administer DeKalb’s Benchmark Assessments
Support Multi-Tiered System of Support (MTSS) processes
Disaggregate data across multiple sources
Evaluate and monitor the effectiveness of interventions
Collect, report, and analyze school-wide behavior incidents for social emotional learning evaluation
Details: This proposed budget item is requesting funds not to exceed $1,200,000.00 to cover the costs associated with the purchase of the Illuminate Education Assessment Platform and professional learning services.
Through the Illuminate Assessment platform, DCSD K-12 educators will have access to over 100,000 Formative, Common, and Benchmark assessment items. The test items have the following attributes:
Aligned to Georgia Standards of Excellence in all four content areas: English Language Arts, Mathematics, Science, and Social Studies
Multiple item types - selected response, constructed response and extended response (which simulates the GADOE Milestones Assessments)
Flexible delivery - items in Microsoft Office Word; passages in PDF; and images in JPEG
Varying levels of complexity- Depth of Knowledge: DOK 1 - 20%, DOK 2 - 60% and DOK 3 - 20%
English Language Arts items will be associated with passages that reflect readability and text complexity appropriate to the grade level
The Illuminate platform includes the following features necessary to administer required formative, common, and benchmark assessments in tandem with DeKalb’s curriculum:
Document camera scanning for easy and instant assessment scoring
Traditional and standard-based grade books and report cards
Online testing, proctoring, monitoring, and dashboards to provide instant performance feedback
Reporting that provides the big picture around effective instructional practices, direction for differentiated instruction, and item analysis to pinpoint student misconceptions
The online portal allows digital access to students and parents to get real-time performance feedback
Additionally, the broader features of Illuminate, are as follows:
Individual Student Overview dashboard: Multi-year student view of academic, attendance, social-emotional, behavior, and program status data for teacher, school and district leaders.
Threshold dashboard: Data dashboard with the ability to screen for at risk students based on multiple data points, set up early warning systems for academics and behaviors, ability to address issues of equity, and screen for program evaluations.
Meeting and Forms dashboard: Customizable smart FORMS that can automatically populate with demographic and assessment data to include embedded action items for student success.
Interventions and Progress Monitoring dashboard: Multiple data sources can be used to identify students in need of interventions and displayed via this tool. Additionally, students’ progress can be tracked to ensure interventions are accelerating learning and closing instructional gaps.
Academic Interventional Analysis dashboard: Provides the ability to view which interventions are being utilized across the district that have an impacting student learning.
Data Walls: School leaders can create and share collections of data with stakeholders and district leadership.
Program Effectiveness dashboard: Helps users to identify the effectiveness of district programming for students in various classification ranges.
Behavior Incident Analysis dashboard: The ability to view snapshots of behavior, response, and behavior locations throughout the district; additionally, this feature will assist with analyzing behaviors throughout the district, drill deeper to understand most common student behaviors, when they occur, where (schools and regions) they occur and which specific students are struggling with those behaviors.
Disproportionality Reporting dashboard: Visualizations that enable school and district leaders to view key disproportionality key data, monitor initiatives, and share easy-to-understand information with stakeholder.
Achievement dashboard: Interactive dashboard that allows users to create customizable visualizations of real-time data.
The tool also has the capacity to publish public-facing data visualizations so that stakeholders can be informed relative to the academic well-being of the District.
Usage Data SY2019-SY2022
The Illuminate tool proved to be an invaluable resource for DCSD students and staff.
Level
# of Assessments Created
# of School Sites
# of Assessments Created
# of School Sites
# of Assessments Created
# of School Sites
2019-2020
2020-2021
2021-2022
Elementary
13,955
89
25,414 (+)
93
32,975
89
Middle
8,188
21
7,427 (-)
21
11,002
21
High
10,194
27
26,013 (+)
26
16,661
28
Financial impact: The financial impact is an amount, not to exceed, $1,200,000.00 for FY23.
The purchase amount will be paid using general funds budgeted to the Office of Accountability, Department of Assessment Administration, charge code:
100.2210.553200.00011.7540.9990.8010.030.0000 (Professional Services).
Contact: Mr. Oliver J. Lewis, III, Associate Superintendent, Office of Continuous Improvement (Accountability), 678.676.0300
Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement (Accountability), 678.676.0300
Effective: July 2022
Status: Contract approved by General Counsel.
DeKalb County
eduCLIMBER / Achievement
Dashboard
Solutions Overview with Video Descriptors
1
eduCLIMBER supports MTSS management & collaboration
eduCLIMBER is part of the
Illuminate Education Comprehensive Solution
designed to drive the next right steps in your schools
● Easily import academic and non-academic data,
including social emotional, assessment, intervention,
behavior and attendance.
● Make whole child data actionable with a diverse array of
custom and pre-built visualizations
● Evaluate and monitor intervention effectiveness from
identification to decision making.
● Save time and effort having to correlate and share data
with various stakeholders
Explore how eduCLIMBER can assist CMS in addressing some of
the most common MTSS challenges! Let this resource serve as
your “guide along the side” as you explore your eduCLIMBER
sandbox!
What Challenges are We Trying to Solve?
(CHALLENGES 1-6)
Solution Explore
Challenge (VIDEOS)
(OVERVIEWS & CLICK
GUIDES)
Data is living all over. We can’t get a picture of the whole child and
Explore the Student
1 even if we take the time to get the data, it is out-of-date and hard to See the Student Page
Page
use.
Despite amazing efforts by a lot of people, kids are falling through
2 See Thresholds Explore Thresholds
the cracks. We need some early warning systems in place.
Despite so much time being spent in meetings, nothing seems to
move forward. In many of those meetings we are discussing students See Meetings & Explore Meetings &
3
and documenting things all over. We need a way to streamline our See SmartFORMS smartFORMS
collaboration and workflows.
We don’t know if the intervention we chose for each student is See Interventions & Explore Interventions
4
effective for them. Progress Monitoring & Progress Monitoring
We are spending a lot of money and PD time on interventions but we
See Academic Explore Academic
5 don’t know which interventions are most effective overall in our
Intervention Analysis Intervention Analysis
schools / networks / district.
Some staff are eager to dig into data and others are reluctant, but they See Pinning & Explore Pinning &
6
all need data. We need to give easy access to specific data for staff. Collections Collections
What Challenges are We Trying to Solve?
(CHALLENGES 7-11)
Challenge Solution Explore
(VIDEOS) (OVERVIEWS & CLICK GUIDES)
Our staff are spending hours constructing data walls which doesn’t leave
7 time to take action. We need to see all data for a class or a grade See Data Walls Explore Data Walls
quickly and easily.
We are always trying new courses and programs but we don’t have a
8 See Effectiveness Explore Effectiveness
way to know if our practices are actually helping our students.
We can’t get a handle on behaviors. We need to see trends in the who,
See Behavior Incident Explore Behavior
9 what, when, and where so we can address behaviors positively,
Analysis Incident Analysis
efficiently, and systematically.
We would like to work on restorative practices but we need to see which Explore
See Disproportionality
10 subgroups of students are being disproportionately affected by our Disproportionality
Reporting
discipline policies. Reporting
We definitely don’t have a data shortage, but we do have a time Explore Insights
11 See Insights
shortage. We need a quick way to know what the data is telling us. Feature
We don’t know if everything we are doing is moving the needle across
See Achievement Explore Achievement
12 our district. We need a way to progress monitor the district KPIs
Dashboard Dashboard
outlined in our strategic plan.
Student Profile Page
Challenge:
Data is living all over. We can’t get a
picture of the WHOLE child and even if we
take the time to get the data, it is out-of-
date and hard to use.
Go Now!
● Navigation
● Interact with Data
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Student Profile Page - Navigation
Features:
● See all the data in one place: academic, social-emotional, behavior, attendance and more
● Look at multiple years of data for each student
● Drill in to see trends
Click the
Student icon
1 2 Select 2020-2021. Type
“Banda, Tallulah” in field
and select the student
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Student Profile Page
Explore every piece of data for Wyatt, including current and historic assessment data, attendance and behavior data,
current and historic intervention data, and comments and forms that can be accessed in the menu on the left. Data is
drillable and interactive.
Everything is clickable and
drillable to help you answer
the “why” behind the data
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Thresholds
Challenge:
Despite amazing efforts by a lot of people, kids
are falling through the cracks.
Go Now!
● Navigation
● Dashboard
● Meetings & Criteria
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Thresholds - Navigation
Features: Back to Top
● Screen students for risk based on multiple data points. Back to Section Top
● Set up early warning systems for academics, behavior, on-track to graduate, and more
● Automate identification of students that are at-risk so no child falls through the cracks
● Use to screen for AP class or gifted eligibility to address issues of equity.
Select 2020-2021
Click the Early
Warning System
“Thresholds”
[flag] icon
Select the
“Behavior
Risk”
1 2 Threshold
9
Thresholds - Dashboard
Explore the Threshold
Dashboard, which
visualizes information
about the students that
have met the
“Graduation At Risk”
threshold this year.
Click into the charts to
drill down.
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Thresholds - Criteria & Metrics
Explore the various Threshold Groupings. Note the additional filters and automated actions that can be set up to
occur once students meet this Threshold. Click the Exit button to explore additional Thresholds.
Click Edit
1
2
Select Settings
(above) and add/edit
Criteria (below)
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Meetings and Forms
Challenge:
Despite so much time being spent in meetings,
nothing seems to move forward.
Go Now!
● Navigation
● Meeting Agenda
● Students
● SmartFORMS
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Meetings and Forms - Navigation
Features:
● Collaborate on action plans for students while viewing data for the whole child.
● Manage workflow by assigning action items, documenting conversations and decisions, and updating student plans and forms
● The climberCLOUD houses templates for smartFORMS created by the eduCLIMBER team and partner districts. Districts can
customize these templates or create their own.
● smartFORMS can automatically populate with demographic and assessment data and help drive action with embedded action items.
Click on Primary SST
Meeting
Click the
Meetings icon
1 2
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Meetings and Forms - Agenda & Summary
Explore the Agenda &
Summary Tab. Users can
document team attendance,
objectives, action items, and
next steps using this screen.
Agendas can be customized
and participants can also
add topics that need to be
discussed before coming to
the meeting!
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Meetings and Forms - Students
Click the Students Tab and select Tallulah Banda. View intervention data as well as other key academic, behavior, and attendance data
that impacts student performance, by clicking on the tabs in the top menu bar. Note the decision and rationale features that help support
collaboration and taking action on the data.
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Meetings and Forms - SmartForms
Click on the SmartFORMS Tab. Tallulah’s plans and forms can be viewed here. Click the Intervention Plan form to see an example of
a smartFORM.
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Meetings and Forms - SmartForms
SmartForms can
be customized to
match existing
forms. Explore the
Intervention Plan
to see how it
works!
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Meetings and Forms - SmartForms
To view additional SmartFORM templates, click on the SmartForms button, select Form
Templates and then the climberCLOUD Tab. To preview forms, click on any of the forms created
by the eduCLIMBER team as well as partner districts. Users can copy and customize existing
templates or create their own.
Click the Form
Templates and
select
climberCLOUD
Click the 1 2
SmartForms
icon
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Interventions and Progress Monitoring
Challenge:
We don’t know if the intervention we chose
for each student is effective for them.
Go Now!
● Navigation: Meetings
● Navigation: Interventions
● Via Student Page
● Plan Overview
● Visualizations
● Reports
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Interventions and Progress Monitoring - Navigation: Meetings
Features:
● Use multiple data sources to identify students in need of intervention.
● Track students’ progress to ensure interventions are accelerating learning to close learning gaps.
● Quickly see if students are on-track to reach their goals or if instructional adjustments are required.
Intervention and Progress Monitoring Data is accessible from multiple points in the system, including the My Meetings
module and Student Page.
Click on Weekly
Progress Monitoring
Click the
Meetings icon 1 2
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Interventions and Progress Monitoring - Meetings: Interventions
Click the Students Tab and select Jacob R Belle. View intervention data, noting the intervention phases and changes in strategies. Users can enter
goals and progress monitoring data directly into the system. eduCLIMBER graphs the data points with trend and goal lines, allowing educators to
quickly see if interventions are working and students are on-track. When changes to the intervention are necessary, users can document the
decision on the intervention tab and directly in the smartFORM.
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Interventions and Progress Monitoring - Student Page
Intervention and Progress Monitoring Data is also available on the student tab. Navigate to the Student tab and
search for Banda, Tallulah. Click into the interventions to view details.
Select historical and the Literacy Flash
Card intervention to view its details
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Interventions and Progress Monitoring - Plan Overview
Explore an overview of the
plan including the Fidelity
of this intervention, the
student’s Rate of
Improvement, and a log of
all of the decisions made
during the implementation
of this intervention.
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Interventions and Progress Monitoring - Visualizations
Click on the Progress
Monitoring tab to see all of
the intervention phases, the
student’s goal, progress
and more.
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Interventions and Progress Monitoring - Reports
Download or print
intervention documentation
by clicking on the Creation
Report. Select the Fidelity
Report to download a
report showing detailed
information about the
fidelity of the
implementation of this
intervention.
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Academic Intervention Analysis
Challenge:
We don’t know which of our interventions have
proven to be the most effective in our schools /
networks / district.
Go Now!
● Navigation
● Active Plans
● Intervention Effectiveness
● Rate of Improvement
● Student Progress
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Academic Intervention Analysis - Navigation
Features:
● View which interventions are being utilized across the district and which are effectively impacting
student learning.
● Drill into charts for a deeper analysis of data by school, grade, strategy, etc.
Use the filters to choose your
1 2 dataset. Make sure to select
2020-2021 from the drop-down
Click the
Interventions
icon
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Academic Intervention Analysis - Active Plans
See how many students are in need of an intervention, what percentage of the population is
receiving extra support, and analyze staffing needs.
1 2
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Academic Intervention Analysis - Intervention Effectiveness
View the Intervention Strategies being utilized in the
district, the number of students using the strategy
and students that are on- and off-track. Use the
charts below to ask questions and click in to drill
deeper into the data. Users can analyze intervention
data by school, grade, strategy, interventionist, etc.
Rates of improvement for each group are visible
2
Click to drill down and see detailed
information about interventions
1
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Academic Intervention Analysis - Rate of Improvement
Explore the number of students receiving
intervention based on their progress. View
this data by school, grade, tier, strategy,
interventionist, and more!
2
Click Rate of
Improvement
1
Click to
drill down
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Academic Intervention Analysis - Student Progress
Easily break down which students are on track to meet their individualized goals
2
1
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Pinning and Collections
Challenge:
Some staff are eager to dig into data and others
are reluctant, but they ALL NEED data.
Go Now!
● Navigation
● Pin a Report
● My Collections
● Sharing
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Pinning and Collections - Navigation
Features:
● Users can create and share collections of data.
● Collections can be created and shared with teacher teams, leadership, school psychologists, etc. so that each user has quick
access to the data they need.
Click on the District tab. Click Search to find all district data for the current school year. Explore the graphs, grouped by
content area. To pin a graph to a Collection, click on the pin icon.
Click the
District tab Select the dataset to view
and click the Search button.
Make sure to select 2020-
2021 from the drop-down.
1 2
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Pinning and Collections - Pin a Report
Explore the graphs, grouped by content area. To pin a graph to a Collection, click on the pin icon.
Click the pin to
add to a new or
existing
Collection
Select the dataset to view
and click the Search
button. Make sure to select
2020-2021 from the drop-
down. 1 2
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Pinning and Collections - My Collections
All graphs in Collections reflect the most current data and are drillable. Users can share Collections with
other team members, ensuring that all users can easily access the data they need to support students.
Click the
Collections icon
1 2 Click on a Collection to
view the pinned reports
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Data Walls
Challenge:
Our staff are spending hours constructing
data walls and that doesn’t leave time to
take action on the data.
Go Now!
● Navigation
● Multi-Variate Data Analysis
● Intervention Grouping
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Data Walls - Navigation
Features:
● Educators can create Data Walls with one click.
● Additional information such as comments, smartFORMs, and intervention data are available on the Data Wall to provide a
view of the whole child.
● Users can take immediate action within the Data Wall.
● Users can create custom Data Walls with multiple academic content areas as well as SEL, attendance, and behavior data.
Click the Use filters to select dataset
Grade tab and click Search. Make sure
to select 2020-2021 from the
drop-down for both Cohort
1 2 Year. Select Dewey
Elementary and Grade 4. Hit
search
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Data Walls - Navigation
After searching for
students click on the Data Click the Data
Wall button to view Wall button
detailed information
1 2
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Data Walls - Multi-variate Data Analysis
Explore the Data Wall.
Users can see all data
points for a subject area.
Extra information such as
attachments,
smartFORMS,
comments, tags, and
intervention data are also
available.
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Interventions and Progress Monitoring - Creating Intervention Groups
Users can sort and filter the
data to identify students in
need of intervention and then
create interventions directly
from the Data Wall. Click on
the Intervention Creator to take
immediate action to impact
student learning.
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Program Effectiveness
Challenge:
We don’t know who our programming is working for and who
it isn’t.
Go Now!
● Navigation
● Report
● Tagging
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Program Effectiveness - Navigation
Features:
● Program Effectiveness helps users to identify the effectiveness of district programming for students in various
classification ranges.
● Users are able to see if instructional programs helped students advance to higher performance bands
throughout the school year.
Click the
District tab
Select the dataset to view
and click the Search button.
Make sure to select 2019-
2020 from the drop-down.
1 2
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Program Effectiveness - Navigation
Click on the District icon and then click Search. Click on a bar within the Fast aReading By Grade chart.
Click on a
bar in the
chart
Select the dataset to
view and click the
Search button. Make
sure to select 2019-2020
from the drop-down. 1 2
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Program Effectiveness - Navigation
Using the drop down menu, select the Fall and Spring windows, then click Search.
Select the Fall and
Click on the
Effectiveness tab 1 2 Spring windows
and click Search
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Program Effectiveness - Report
Explore the charts to see
which students moved up
into higher performance
bands. Click on the bands
to drill deeper and see
student names.
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Program Effectiveness - Tagging
Students can be selected
and tagged for further
analysis in the system.
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Behavior Incident Analysis
Challenge:
We can’t get a handle on behaviors, and we have subgroup
disproportionality in incident referrals.
Go Now!
● Navigation
● Incident Charting
● Drill Down
● Incident Details
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Behavior Incident Analysis - Navigation
Features:
● View a two week snapshot of behavior, response, and behavior locations throughout the district.
● Analyze behaviors throughout the district, drilling deeper to understand most common behaviors, when they occur, where they
occur, and which students are struggling with behavior.
● Inform conversations related to equity and disproportionality by analyzing referral rates of various subgroups related to the
general population.
Use the filter to
select the dataset
and click the
Click the
Search button
Incidents
icon 1 2
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Behavior Incident Analysis - Incident Charting
Explore the various charts breaking
down behavior incidents by type,
weekday, month, location, etc.
Click into charts to drill deeper in
order to ask and answer questions
that support root cause analysis.
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Behavior Incident Analysis - Drill Down
Drill down into behavior incidents. Click on the bars to drill down at various levels.
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Behavior Incident Analysis - Incident Details
Select Data List to see individual students and incident details
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Disproportionality Reporting
Challenge: We would like to work on restorative
practices but have no idea which students are being
disproportionately affected by our discipline policies.
Go Now!
● Navigation
● Calculate Risk Ratios
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Disproportionality Reporting - Navigation
Features:
● Timely data visualizations that enable administrators to view key data, monitor initiatives, and share easy-to-understand information with
stakeholders
Click on “Calculate
Click the Risk Ratio”
Incidents
icon 1 2
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Disproportionality Reporting - Calculating Risk Ratios
Choose different
inputs to see Risk
Ratio by Ethnicity,
Gender, Disability, or
Tag (Custom
Grouping). After
running the report,
use the legend at the
bottom right to
interpret the results.
Remember to select
2019-2020 School
Year.
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Insights
Challenge:
We don’t know who our programming is working for and who
it isn’t.
Go Now!
● Navigation
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Insights - Navigation
Features:
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Achievement Dashboard
Challenge:
Leadership needs agile dashboards that can drive progress
toward strategic plan goals.
Go Now!
● Navigation
● Adding Visualizations
● Setting Goals
● Creating Action Plans
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Achievement Dashboard - Navigation
Features:
● Easily visualize data for site and district leadership
● Set goals to track progress toward strategic plan initiatives
● Communicate and collaborate with other stakeholders
● Share data with the community through public facing visualizations
● Visualize financial, survey, professional development data through Google Sheets Integration
Select “AD” from the left
toolbar
1 2
Choose “2020-2021 Default
Dashboard” or any of the other
dashboard options
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Achievement Dashboard - Visualize Academic, Attendance, Behavior Data
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Achievement Dashboard - Drill Down and Filter Student Data
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Achievement Dashboard - Visualize Both Student and Non-Student Data
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Achievement Dashboard - Set Goals within Visualizations
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Achievement Dashboard - Create Action Plans
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