Agenda Item
a. Approval of Purchase of Illuminate Education Assessment Platform (in an amount not to exceed $1,200,000.00) - (updated 07.08.2022)
Summary: Presented by: Mr. Oliver J. Lewis, III, Associate Superintendent, Office of Continuous Improvement (Accountability)
Request: In support of Board Policy II, it is requested that the Board of Education approve the purchase of Illuminate Education Assessment Platform for SY 2022-2023 in an amount not to exceed $1,200,000.00.
The requested purchase is a testing expenditure that does not require bid per the District’s Purchasing Board Policy (DJE).
Why: This solution supports the tenets of all Strategic Goal areas, but in particular, Goal Area 1: Student Success with Equity and Access by actualizing the following performance objectives:
Improve student mastery of learning standards
Provide academically rigorous courses and pathways
Increase Graduation Rate
Illuminate Education is an assessment (DnA) and whole child (eduClimber and Achievement Dashboard) platform with extensive academic content aligned to the Georgia Standards of Excellence with professionally-designed assessments, accessible dashboards, and reports that inform district, school, classroom, and student-level data.
Based on our Vision for the DCSD Graduate and to enhance our ability to monitor birth to post-secondary milestones (which are attached), this platform will afford teachers, school and district administrators, access to a management system that will support DeKalb’s MTSS (essential multi-tiered system of supports) process.
The Illuminate Education DnA platform provides insightful district information around academic data with tools and reports to inform standards-based decision making. The data available through the platform has multiple benefits for District Leaders, Curriculum Leaders, and Teacher Leaders.
Through Illuminate Education eduClimber, schools and teachers can quickly build and administer common assessments with instant access to results, including standards analysis, most commonly missed items, and subgroup analysis. The district also utilizes multiple data points from the assessment platform to design system-wide professional learning.
Accordingly, Illuminate’s eduClimber tool will take all of the academic, social emotional and engagement data from the various and necessary platforms that the District currently has, and transform that data within 24 hours into a variety of formats that helps internal and external stakeholders to monitor academic continual growth and performance of DCSD students, as well as contributing factors to that progress. This solution provides the triangulated data to determine and predict which students are in need of different instructional, behavioral, social and emotional supports at the student, class, school region and district level.
School and district leaders will avoid lag time and extraneous efforts in an attempt to secure and analyze academic and non-academic data, including social-emotional, assessment, intervention, behavior and attendance data by making whole child data attainable and actionable. Pre-built visualizations and dashboards are readily available to assist school and district leaders in evaluation and monitoring intervention effectiveness that leads to appropriate data-driven decision making.
Through the renewal of Illuminate Education for SY 2022-2023, DeKalb schools will continue to:
Design common and formative assessments
Analyze classroom, district, and state-level data
Generate reports utilizing multiple academic and whole child (behavior and attendance) data sources
Utilize assessment item banks for remediation, acceleration, and professional development
Inform instructional practices and school turnaround efforts at the local and district level
Administer DeKalb’s Benchmark Assessments
Support Multi-Tiered System of Support (MTSS) processes
Disaggregate data across multiple sources
Evaluate and monitor the effectiveness of interventions
Collect, report, and analyze school-wide behavior incidents for social emotional learning evaluation
Details: This proposed budget item is requesting funds not to exceed $1,200,000.00 to cover the costs associated with the purchase of the Illuminate Education Assessment Platform and professional learning services.
Through the Illuminate Assessment platform, DCSD K-12 educators will have access to over 100,000 Formative, Common, and Benchmark assessment items. The test items have the following attributes:
Aligned to Georgia Standards of Excellence in all four content areas: English Language Arts, Mathematics, Science, and Social Studies
Multiple item types - selected response, constructed response and extended response (which simulates the GADOE Milestones Assessments)
Flexible delivery - items in Microsoft Office Word; passages in PDF; and images in JPEG
Varying levels of complexity- Depth of Knowledge: DOK 1 - 20%, DOK 2 - 60% and DOK 3 - 20%
English Language Arts items will be associated with passages that reflect readability and text complexity appropriate to the grade level
The Illuminate platform includes the following features necessary to administer required formative, common, and benchmark assessments in tandem with DeKalb’s curriculum:
Document camera scanning for easy and instant assessment scoring
Traditional and standard-based grade books and report cards
Online testing, proctoring, monitoring, and dashboards to provide instant performance feedback
Reporting that provides the big picture around effective instructional practices, direction for differentiated instruction, and item analysis to pinpoint student misconceptions
The online portal allows digital access to students and parents to get real-time performance feedback
Additionally, the broader features of Illuminate, are as follows:
Individual Student Overview dashboard: Multi-year student view of academic, attendance, social-emotional, behavior, and program status data for teacher, school and district leaders.
Threshold dashboard: Data dashboard with the ability to screen for at risk students based on multiple data points, set up early warning systems for academics and behaviors, ability to address issues of equity, and screen for program evaluations.
Meeting and Forms dashboard: Customizable smart FORMS that can automatically populate with demographic and assessment data to include embedded action items for student success.
Interventions and Progress Monitoring dashboard: Multiple data sources can be used to identify students in need of interventions and displayed via this tool. Additionally, students’ progress can be tracked to ensure interventions are accelerating learning and closing instructional gaps.
Academic Interventional Analysis dashboard: Provides the ability to view which interventions are being utilized across the district that have an impacting student learning.
Data Walls: School leaders can create and share collections of data with stakeholders and district leadership.
Program Effectiveness dashboard: Helps users to identify the effectiveness of district programming for students in various classification ranges.
Behavior Incident Analysis dashboard: The ability to view snapshots of behavior, response, and behavior locations throughout the district; additionally, this feature will assist with analyzing behaviors throughout the district, drill deeper to understand most common student behaviors, when they occur, where (schools and regions) they occur and which specific students are struggling with those behaviors.
Disproportionality Reporting dashboard: Visualizations that enable school and district leaders to view key disproportionality key data, monitor initiatives, and share easy-to-understand information with stakeholder.
Achievement dashboard: Interactive dashboard that allows users to create customizable visualizations of real-time data.
The tool also has the capacity to publish public-facing data visualizations so that stakeholders can be informed relative to the academic well-being of the District.
Usage Data SY2019-SY2022
The Illuminate tool proved to be an invaluable resource for DCSD students and staff.
Level
# of Assessments Created
# of School Sites
# of Assessments Created
# of School Sites
# of Assessments Created
# of School Sites
2019-2020
2020-2021
2021-2022
Elementary
13,955
89
25,414 (+)
93
32,975
89
Middle
8,188
21
7,427 (-)
21
11,002
21
High
10,194
27
26,013 (+)
26
16,661
28
Financial impact: The financial impact is an amount, not to exceed, $1,200,000.00 for FY23.
The purchase amount will be paid using general funds budgeted to the Office of Accountability, Department of Assessment Administration, charge code:
100.2210.553200.00011.7540.9990.8010.030.0000 (Professional Services).
Contact: Mr. Oliver J. Lewis, III, Associate Superintendent, Office of Continuous Improvement (Accountability), 678.676.0300
Ms. Allison Q. Scott, Director of Assessment Administration, Office of Continuous Improvement (Accountability), 678.676.0300
Effective: July 2022
Status: Contract approved by General Counsel.
_________________________________________________________________________________________________
Proposal
DeKalb County School District
Q-11712
_________________________________________________________________________________________________
Prepared For:
DeKalb County School District
Stone Mountain, Georgia
Prepared On:
4/10/2018
Prepared By:
Ben Craft
bcraft@illuminateed.net
+1 7049427410
Illuminate Education, Inc. | 6531 Irvine Center Drive, Suite 100, Irvine, CA 92618
Phone: 949-242-0343 | Fax: 909-266-1935 | sales@IlluminateEd.com | IlluminateEd.com
OVERVIEW
_________________________________________________________________________________________________
Illuminate Education exists to create tools, services and training to promote educator
and student success. By building a vibrant team, making technology useful in
districts and classrooms, and investing in local communities, we look to empower
people from all backgrounds to reach their full potential in school and career
achievement.
_________________________________________________________________________________________________
COMPANY At the heart of Illuminate are educators just like you: we are a team of former school
administrators, teachers, district technologists, instructional coaches, special education
VISION instructors and curriculum directors. We are also seasoned designers and engineers who are
passionate about building products to make your lives easier.
We have reached over 5 million users across 45 states including students, parents, teachers
and administrators. We are proud to have partnered up with over 14,000 schools and 1,600
districts including Boston Public Schools, San Diego Unified, Denver Public Schools, Caddo
Public Schools, Fulton County Schools, and Salt Lake City School District.
Illuminate Education is committed to equipping our communities to flourish in the school and
workplaces. Together, we believe we can change the world of education.
PROPOSAL Illuminate Education proposes a contract with DeKalb County School District. Although a
contract may span multiple years, DeKalb County School District retains the right to opt
out each year at no financial penalty. The proposal includes data import support, system
maintenance, system support, and user support for the length of the contract. It also includes
ongoing system upgrades at no additional cost to DeKalb County School District.
PRODUCT Our Education Intelligence Platform (EIP) helps educators quickly make data-informed
decisions to improve student achievement. The powerful set of modules in our EIP enables
OVERVIEW functionality such as assessment building and administration, data visualization, MTSS
support, reporting and analysis.
Using our platform, educators can bring together academic, behavioral, attendance,
intervention and social-emotional data into one place. This data can be viewed, analyzed, and
summarized at a student, classroom, site or district level, thus allowing you to make the best
instructional and intervention decisions throughout your organization.
PRICING The student count numbers provided in this quote are estimated. The contract will use the prior
fiscal year's Fall student count from the appropriate Georgia state website. This proposal was
created using the dates of 7/1/2018 through 6/30/2019. Illuminate recommends the following
model for DeKalb County School District:
Illuminate Education, Inc. | 6531 Irvine Center Drive, Suite 100, Irvine, CA 92618
Phone: 949-242-0343 | Fax: 909-266-1935 | sales@IlluminateEd.com | IlluminateEd.com
PRODUCTS & PRICING
Year 1 Dates: 7/1/2018 - 6/30/2019
QTY PRODUCT DESCRIPTION LIST UNIT TOTAL
93,744 DnA Licenses Per Student Licenses - Illuminate Data and Assessment™ $3.50 $3.50 $328,104.00
93,744 Grading Software Assessment Scanning and Scoring $1.00 $1.00 $93,744.00
93,744 KDS Inspect (Legacy) Access to Key Data Systems' KDS Inspect Item Bank and $1.50 $1.50 $140,616.00
Pre-built Assessments.
73,814 Certica (Science / Social Certica's Science and Social Studies Item Bank (Grades 3- $1.25 $1.25 $92,267.50
Studies) 12).
25 DnA Implementation 6-Hour On-site Implementation Training - Illuminate Data and $1,700.00 $1,700.00 $42,500.00
Training Assessment™ (DnA)
Total $697,231.50
* Proposal valid for 30 days.
Illuminate Education, Inc. | 6531 Irvine Center Drive, Suite 100, Irvine, CA 92618
Phone: 949-242-0343 | Fax: 909-266-1935 | sales@IlluminateEd.com | IlluminateEd.com