Agenda Item
iv. Extension (Renewal), RFP No. 21-524R Uniform Services, (Renewal Year 1 of 4) to Cintas Corporation in the amount not to exceed $220,000.00 for SY 22-23
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: IIt is requested that the Board of Education approve the renewal of RFP 21-524R, purchase of uniforms to Cintas Corporation in the amount not to exceed $220,000.00 for SY 22-23. This request extends the agreement with Cintas Corporation an additional year from July 1, 2022, through June 30, 2023. This is the first of four (4) one-year (1-year) Contract Renewal options.
Why: The goal of School Nutrition Services is to maintain a professional appearance at all times to promote a positive image of a quality program. School Nutrition employees are among the lowest paid employees in the District therefore, a uniform program will increase morale and will be provided to Central Office and School-level employees at no cost. There are currently 41 Central Office employees and 720 School-level employees.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to an excellent level of service provided by Cintas Corporation School Nutrition Services (SNS) requests to extend RFP 21-524R for an additional year with the same terms and conditions as the original term contract from July 1, 2022, through June 30, 2023.
RFP 21-524R was initially approved by the Board on May 17, 2021, in the amount not to exceed $220,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the first of 4 extensions allowed.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 600.3100.561000.00062.8200.9990.8015.040.0000.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
School Nutrition Services
Chronology of Agenda Item: RFP 21-524R School Nutrition Uniforms
Scope: Renewal of RFP 21-524R to Cintas Corporation
Contract Term: This is a term contract from July 1, 2021 through June 30, 2022 with options
for renewal/extension for up to four (4) years through June 30, 2025.
Solicitation Process: RPF 21-524R was competitively solicited through the Purchasing
Department; it was posted to the DCSD website and IonWave on October 22, 2020. The bid was
advertised in the Champion Newspaper on October 22, 2020 and October 27, 2020. Electronic
notification was sent to 122 vendors from the DCSD vendor bid list. Electronic notification was
also sent to 631 vendors through the State of GA Procurement Registry and 50 vendors through
IonWave.
Award Process: Only one (1) vendor responded to the solicitation and was deemed responsive
to requirements of the solicitation by the Purchasing department.