Agenda Item
iv. Extension (Renewal), RFP No. 21-524R Uniform Services, (Renewal Year 1 of 4) to Cintas Corporation in the amount not to exceed $220,000.00 for SY 22-23
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: IIt is requested that the Board of Education approve the renewal of RFP 21-524R, purchase of uniforms to Cintas Corporation in the amount not to exceed $220,000.00 for SY 22-23. This request extends the agreement with Cintas Corporation an additional year from July 1, 2022, through June 30, 2023. This is the first of four (4) one-year (1-year) Contract Renewal options.
Why: The goal of School Nutrition Services is to maintain a professional appearance at all times to promote a positive image of a quality program. School Nutrition employees are among the lowest paid employees in the District therefore, a uniform program will increase morale and will be provided to Central Office and School-level employees at no cost. There are currently 41 Central Office employees and 720 School-level employees.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to an excellent level of service provided by Cintas Corporation School Nutrition Services (SNS) requests to extend RFP 21-524R for an additional year with the same terms and conditions as the original term contract from July 1, 2022, through June 30, 2023.
RFP 21-524R was initially approved by the Board on May 17, 2021, in the amount not to exceed $220,000.00. Year 1 is the initial year of the contract with the option of 4 renewals totaling 5 years. This is the first of 4 extensions allowed.
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 600.3100.561000.00062.8200.9990.8015.040.0000.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
DATE(MM/DD/YYYY)
CERTIFICATE OF LIABILITY INSURANCE 06/16/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
Holder Identifier :
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
Aon Risk Services Northeast, Inc. PHONE FAX
(A/C. No. Ext): (866) 283-7122 (A/C. No.): (800) 363-0105
c/o Aon Client Services
4 Overlook Point E-MAIL
ADDRESS:
Lincolnshire IL 60069 USA
INSURER(S) AFFORDING COVERAGE NAIC #
INSURED INSURER A: The Travelers Indemnity Co of CT 25682
Cintas Corporation and its Subsidiaries INSURER B: Travelers Property Cas Co of America 25674
6800 Cintas Blvd
PO Box 625737 INSURER C: Westchester Fire Insurance Company 10030
Cincinnati OH 45262 USA INSURER D:
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 570087870351 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
Limits shown are as requested
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) LIMITS
A X COMMERCIAL GENERAL LIABILITY HC2EGLSA472M4731TCT21 07/01/2021 07/01/2022 EACH OCCURRENCE $2,000,000
DAMAGE TO RENTED
CLAIMS-MADE X OCCUR PREMISES (Ea occurrence) $1,000,000
X Contractual Liability MED EXP (Any one person) $5,000
PERSONAL & ADV INJURY $1,000,000
570087870351
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000
PRO-
POLICY JECT X LOC PRODUCTS - COMP/OP AGG $1,000,000
OTHER:
A AUTOMOBILE LIABILITY HC2E-CAP-472M4651-TCT-21 07/01/2021 07/01/2022 COMBINED SINGLE LIMIT
$5,000,000
(Ea accident)
AOS
BODILY INJURY ( Per person)
Certificate No :
X ANY AUTO
SCHEDULED BODILY INJURY (Per accident)
OWNED AUTOS
AUTOS ONLY
PROPERTY DAMAGE
HIRED AUTOS NON-OWNED (Per accident)
ONLY AUTOS ONLY
X Comp/Coll $0
C X UMBRELLA LIAB X OCCUR G22035277016 07/01/2021 07/01/2022 EACH OCCURRENCE $5,000,000
EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000
DED X RETENTION $10,000
B WORKERS COMPENSATION AND UB6P78446221NCT 07/01/2021 07/01/2022 X PER STATUTE OTH-
EMPLOYERS' LIABILITY ER
Y/N WC-AOS
ANY PROPRIETOR / PARTNER / E.L. EACH ACCIDENT $2,000,000
B EXECUTIVE OFFICER/MEMBER N N/A UB6P72966921NCR 07/01/2021 07/01/2022
(Mandatory in NH) WC - MA, WI E.L. DISEASE-EA EMPLOYEE $2,000,000
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE-POLICY LIMIT $2,000,000
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7777777707070700073525677115456000762111543522403107671044021261174075267733460320510757272225313744107023377206522041070333362421621000703332724206211007132237342163111077756163351765540777777707000707007
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
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SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
DeKalb County School District AUTHORIZED REPRESENTATIVE
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Tucker GA 30084 USA
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