Agenda Item
i. Extension (Renewal), RFP No. 20-20 Sanitation Services & Materials (Renewal Year 3 of 4) to Sanitech Systems, Inc. in the amount not to exceed $220,400.00 for SY 22-23
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of RFP 20-20, purchase of Sanitation Services & Materials to Sanitech Systems, Inc., in the amount not to exceed $220,400.00 for SY 22-23. This request extends the agreement for Sanitech Systems an additional year from November 5, 2022, through November 4, 2023.
This is the third of four (4) one-year (1-Year) Contract Renewal options.
Why: The services provided by Sanitech Systems will enable School Nutrition Services (SNS) to maintain well-sanitized kitchens and equipment to serve healthy and safe meals to DeKalb County students.
Sanitech ServSafe Certified Service Technicians provide on-site training for School Nutrition Managers and Food Assistants on chemical usage and safety. This equips SNS personnel to maintain clean and sanitized food service environment.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to an excellent level of service provided by Sanitech Systems, Inc., School Nutrition Services (SNS) request to extend RFP 20-20 for an additional year with the same terms and conditions as the original term contract from November 5, 2022, through November 4, 2023.
RFP 20-20 was approved by the Board on June 10, 2019, in the amount not to exceed $190,000.00. Year 1 is the initial year of the contract with the option of four renewals totaling five years. This is the third of four extensions allowed.
Sanitech Systems, has indicated a 16% price increase for SY 2022-2023.
Sanitech Systems, Inc.
033 Holden Road, Lakeland, FL 33811
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 600.3100.561000.00062.8200.9990.8015.040.0000.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
School Nutrition Services
Chronology of Agenda Item: RFP 20-20 Sanitation Services and Materials
Scope: Renewal of RFP 20-20 to Sanitech Systems, Inc.
Contract Term: This is a term contract from July 1, 2019 through June 30, 2020 with options
for renewal/extension for up to four (4) years through November 4, 2024.
1. The first extension for RFP 20-20 Sanitation Services & Materials was approved by the
Board from July 1, 2020 – June 30, 2021.
2. The contract period was impacted by COVID-19 and services for SY 2020-2021 started
in February 2021.
3. School Nutrition Services, DCSD Purchasing Department and the Office of Legal Affairs
worked with the vendor to amend the service agreement to include an extension of three
(3) months and a one (1) year renewal.
Solicitation Process: RFP 20-20 was competitively solicited through the DCSD Purchasing
Department from March 14, 2019 through April 16, 2021. The RFP was posted to the DCSD
website, advertised in the Champion Newspaper, and electronic notification was sent vendors on
DCSD vendor list and the State of GA Procurement Registry.
Award Process: Two (2) vendors responded to the solicitation, both were reviewed and deemed
responsive to requirements of the solicitation by the DCSD Purchasing department. School
Nutrition Services evaluation panel selected Sanitech Systems, Inc. as the most responsible and
responsive bidder.