Agenda Item
i. Extension (Renewal), RFP No. 20-20 Sanitation Services & Materials (Renewal Year 3 of 4) to Sanitech Systems, Inc. in the amount not to exceed $220,400.00 for SY 22-23
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve the renewal of RFP 20-20, purchase of Sanitation Services & Materials to Sanitech Systems, Inc., in the amount not to exceed $220,400.00 for SY 22-23. This request extends the agreement for Sanitech Systems an additional year from November 5, 2022, through November 4, 2023.
This is the third of four (4) one-year (1-Year) Contract Renewal options.
Why: The services provided by Sanitech Systems will enable School Nutrition Services (SNS) to maintain well-sanitized kitchens and equipment to serve healthy and safe meals to DeKalb County students.
Sanitech ServSafe Certified Service Technicians provide on-site training for School Nutrition Managers and Food Assistants on chemical usage and safety. This equips SNS personnel to maintain clean and sanitized food service environment.
School Nutrition Managers and Central Office personnel are provided an annual vendor complaint form (Quality Assurance Form). The form is used to evaluate vendor performance including accuracy and quality. This information is used to communicate with vendors, evaluate pricing, assess products, and monitor deliveries. The vendor’s performance met the assessment criteria.
Details: Due to an excellent level of service provided by Sanitech Systems, Inc., School Nutrition Services (SNS) request to extend RFP 20-20 for an additional year with the same terms and conditions as the original term contract from November 5, 2022, through November 4, 2023.
RFP 20-20 was approved by the Board on June 10, 2019, in the amount not to exceed $190,000.00. Year 1 is the initial year of the contract with the option of four renewals totaling five years. This is the third of four extensions allowed.
Sanitech Systems, has indicated a 16% price increase for SY 2022-2023.
Sanitech Systems, Inc.
033 Holden Road, Lakeland, FL 33811
Financial impact: There is no financial impact to the General Fund. School Nutrition Services is a self-supporting entity with revenue based on meal participation and supplemental sales. Funds will be paid from GL account 600.3100.561000.00062.8200.9990.8015.040.0000.
Board Policy DJE requires the Board of Education to approve the expenditure of any vendor that provides goods and/or services to the school system that may exceed $100,000.00 in purchases for the fiscal year.
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Dr. Connie R. Walker, Executive Director of School Nutrition Services, Division of Operations, 678.676.1780
Effective: Upon Board approval
Status: Approved by General Counsel
May 5, 2022
To: DeKalb County Public Schools
Re: Force Majeure Price Increases
Since the beginning of this school year Sanitech has incurred several price
increases due to supply chain issues from decreased capacities of raw materials,
increases in freight, packaging, fuel, labor and shifts in product demand.
Up until now we have just absorbed these increases but the time has come
where we can no longer do so and must pass the most recent increases along to
our customers.
This letter is to inform you that Sanitech Systems will be forced to increase prices
on the Cleaning Genie program currently being provided to DeKalb County
schools. The attached price list reflects these increases and will go into effect
beginning August 1, 2022.
We will agree to rollover these new prices for the 2022-2023 school year if
acceptable by DeKalb County.
Unfortunately, the reality is that the challenges ahead continue to slow the
recovery processes all across our country.
As always, we appreciate your business and understanding during these
tumultuous times.
Please contact us with any questions.
Greg Guice
Greg Guice
President
Sanitech Systems
PRICE LIST
DeKalb County Public School District
Effective August 1, 2022
Cleaning Genie monthly cost $14,819.70