Agenda Item
i. Approval to Utilize the Indefinite Quantity Construction (EZIQC) Services Georgia Statewide Contract for an amount not to exceed $3,000,000
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education authorize the District to approve the following contractors utilizing the Georgia statewide contract to provide services for repairs, alterations and minor construction projects: Albion Scaccia Enterprises, LLC, (99999-SPD-S20200901-0001); Equix Holdings, Inc. dba Astra Construction Services (99999-SPD-S20200901-0026A); Bayne Development Group, LLC, (99999-SPD-S20200901-00024); Brown & Root Industrial Services, LLC, (99999-SPD-S20160216-010); Centennial Contractors Enterprises, Inc., (99999-SPD-S20200901-0003); Crown Retail Services (99999-SPD-S20200901-0004); Engineering Design Technologies, Inc., ( 99999-SPD-S20200901-0006); F.H. Paschen, S.N. Nielsen & Associates (99999-SPD-S20200901-0007); HCR Construction, Inc., (99999-SPD-S20200901-0009); HITT Construction, Inc., ( 99999-SPD-S20200901-00010); Jewels of the South (99999-SPD-S20200901-00012); JOC Construction (99999-SPD-S20200901-00013); Lichty Commercial Construction, Inc., (99999-SPD-S20200901-00023); Osprey Management LLC, (99999-SPD-S20200901-00014); Paryani Construction (99999-SPD-S20200901-00020); Place Services, Inc., (99999-SPD-S20200901-00016); Prime Contractors (99999-SPD-S20200901-00015); Striker Contracting LLC (99999-SPD-S20200901-00019); Ujamma Construction SE LLC (99999-SPD-S20200901-00028); and Ward Humphrey Incorporated (99999-SPD-S20200901-00027) in accordance with the State of Georgia Indefinite Quantity Construction (EZIQC) statewide contract through June 30, 2023, for an amount not to exceed $3,000,000. This contract has an option to renew each fiscal year through June 30, 2024.
Why: This request is to establish a pool of pre-qualified general contractors to support the Facilities Department in addressing the issues identified in the state-issued corrective action plan to complete repairs, maintenance, and minor construction projects as competitively solicited prices utilizing the State of Georgia Indefinite Quantity Construction Services contract. Under this contract, the Contractor will furnish management, labor, materials, equipment, and incidental design support needed to perform the work.
Details: The use of this contact will provide access to twenty (20) general contractors to assist the Facilities Department in addressing maintenance and repair issues in various facilities throughout the district. This contract will not be used for construction projects that exceed $100,000. However, it may be used for non-construction projects that exceed $100,000. The Board will be notified of all projects that exceed $100,000.
Financial impact: The total budget for these services is allocated from the cost code (100.2600.543013.00011.7520.9990.8013.040.0000) and (100.2600.543009.00011.7520.9990.8013.040.0000) under the Operations’ Division General Fund Budget in the amount not-to-exceed $3,000,000.
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Mr. Bobby Moncrief, Director of Facilities, Division of Operations, 678.676.1478
Effective: Upon Board Approval
Status: Approved by General Counsel
99999-SPD-S20200901-0026A
CONTRACT AMENDMENT, MODIFICATION, AND EXERCISE OF OPTION
made by and between
Astra Construction Services, LLC
300 Churchill Court
Woodstock, GA 30188
(“Contractor”)
and
Sourcewell
202 12th Street NE
PO Box 219
Staples, MN 56479
Phone: (218) 894-1930 or (888) 894-1930
“Contractor” and “Sourcewell” have entered into an Indefinite Quantity Construction Contract, Contract
Number: GA-ST09-040820-ACS, with an effective date of April 20, 2020, an initial term of one year, and
three (3) bilateral options to extend the term for an additional term.
The parties agree that certain terms within Contract Number GA-ST09-040820-ACS will be amended and
modified, and that the option to extend for a one-year term will be exercised.
IN CONSIDERATION OF the mutual covenants and agreements described in this Amendment,
Modification, and Exercise of Option, the parties agree as follows:
AMENDMENT: CORRECTION OF TYPOGRAPHICAL ERROR
Section 4. A. of Contract Number: GA-ST09-040820-ACS included a typographical error at the time of
execution. The parties agree that Section 4. A. is amended by striking the word “two” in two locations
(as indicated by red strikeout font), and inserting the word “four” (as indicated by the underlined font),
to read as follows:
This Contract has an initial term of one (1) year and a bilateral option provision for three (3)
additional terms. The total term of the Contract cannot exceed two four (4) years. One
additional one-year renewal-extension may be offered by Sourcewell to Contractor beyond the
original two four-year term if Sourcewell deems such action to be in the best interests of
Sourcewell and its Members. The Contractor may withdraw from the Contract on each
anniversary of the award, provided that the Contractor gives 60 Days written notice of its intent
to withdraw. Sourcewell may, for any reason, terminate this Contract at any time.
MODIFICATION: FIRST RENEWAL OPTION PERIOD
Pursuant to the Contract, a new Construction Task Catalog® will be furnished on the anniversary of the
solicitation and will be in effect for the twelve (12) month period after the anniversary of the award
date. The following are the Construction Task Catalogs® for the next option period:
April 2021: Sourcewell Georgia, Northern
April 2021: Sourcewell Georgia, East Central
April 2021: Sourcewell Georgia, Southwest
April 2021: Sourcewell Georgia, Southeast
Pursuant to the agreement between the parties, the Adjustment Factors shall remain fixed for the
duration of the contract and are as follows:
# GA-ST09-040820-ACS Northern Adjustment Factor
Non Pre-priced 1.2865
Normal Working Hours – Non Secure Areas 1.1351
Normal Working Hours – Secure Areas 1.1964
Other Than Normal Working Hours - Non Secure Areas 1.1838
Other Than Normal Working Hours - Secure Areas 1.2162
# GA-ST09-040820-ACS East Central Adjustment Factor
Non Pre-priced 1.2865
Normal Working Hours – Non Secure Areas 1.1351
Normal Working Hours – Secure Areas 1.1964
Other Than Normal Working Hours - Non Secure Areas 1.1730
Other Than Normal Working Hours - Secure Areas 1.2162
# GA-ST09-040820-ACS Southwest Adjustment Factor
Non Pre-priced 1.2865
Normal Working Hours – Non Secure Areas 1.1351
Normal Working Hours – Secure Areas 1.1964
Other Than Normal Working Hours - Non Secure Areas 1.1838
Other Than Normal Working Hours - Secure Areas 1.2162
# GA-ST09-040820-ACS Southeast Adjustment Factor
Non Pre-priced 1.2865
Normal Working Hours – Non Secure Areas 1.1351
Normal Working Hours – Secure Areas 1.1964
Other Than Normal Working Hours - Non Secure Areas 1.1838
Other Than Normal Working Hours - Secure Areas 1.2162
EXERCISE OF OPTION: EXTENSION
“Vendor” and “Sourcewell” hereby desire and agree to extend and renew the above defined contract,
with the above identified amendment and modifications, for the period of April 20, 2021 through April
19, 2022.
Sourcewell
By:____________________________________, Its: ___________Chief Procurement Officer___________
Name printed or typed: _____________Jeremy Schwartz____________________________
Date: ________________________________
Astra Construction Services, LLC - #GA-ST09-040820-ACS
By:____________________________________, Its: _______________________________________________
Name printed or typed: ________________________________________________________
Date: ________________________________
If you do not want to extend the contract, please sign below and return this agreement.
Discontinue: We desire to discontinue the contract.
Signature:___________________________________________ , Date:__________________________