Agenda Item
ii. E-SPLOST V Project: ITB No. 22-752-009 for GC Services for Kittredge Magnet School Gymnasium HVAC Installation to Maxair Mechanical, LLC for an amount not to exceed $368,504.00
Summary: Presented by: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations
Request: It is requested that the Board of Education approve an E-SPLOST V budget reallocation in the amount of $402,216.00 from Program Contingency which will allow the proper funds to be allocated to the necessary project cost code for the installation of the HVAC in the gymnasium at Kittredge Magnet School.
It is also requested that the Board of Education approve the award of Bid No. 22-752-009 for GC Services for Kittredge Magnet School Gymnasium HVAC Installation to Maxair Mechanical, LLC, the lowest responsible and responsive bidder whose bid meets the requirements and criteria set forth in the bid documents for the installation of the HVAC in the gymnasium at Kittredge Magnet School in an amount not to exceed $368,504.00.
Why: To approve the award of a lump sum construction contract for GC Services for Kittredge Magnet School Gymnasium HVAC installation.
Details: Specific details related to the scope of work for this Invitation to Bid can be found on the DeKalb County School District’s solicitation website at http://www.dekalbschoolsga.org/solicitations/
An Invitation to Bid (ITB) was issued on April 21, 2022, and notification of the upcoming bid was sent via email to over 150 vendors from the DCSD vendor list, 2,328 vendors through the State of GA Procurement Registry, and 326 vendors through Demandstar. The solicitation was advertised in the Champion and posted on the DCSD website. Eight (8) people attended the virtual pre-bid meeting on May 5, 2022, representing six (6) firms. Three (3) bids were received on May 31, 2022 for the Kittredge Magnet School Gymnasium HVAC Installation Project. All three (3) bids were deemed responsive. The bid was awarded to the lowest responsive, responsible bidder in accordance with the Invitation to Bid documents and contract obligations identified therein.
This recommendation is based on the review and evaluation of the bids received. Maxair Mechanical, LLC submitted the lowest responsive and responsible bid and will be responsible for the Kittredge Magnet School Gymnasium HVAC Installation. The DeKalb County School District’s Standard Form of Fixed Price Construction Contract will be used. Maxair Mechanical, LLC is located at 814 Livingston Court, Marietta, Georgia 30067.
Financial impact: The total contract amount for the Kittredge Magnet School Gymnasium HVAC Installation in the amount of $368,504.00 will be allocated from the construction cost code SP5NEWFAC.34535.GENCONTR under the voter-approved E-SPLOST V program.
A budget reallocation of $402,216.00 from program contingency is required to fund this project.
Contact: Mr. Richard Boyd, Interim Chief Operations Officer, Division of Operations, 678.676.1483
Effective: Upon board approval
Status: Approved by General Counsel
CHRONOLOGY OF THE AGENDA ITEM
After the May 24, 2016, approval of the 2017-2022 E-SPLOST V referendum by DeKalb voters, the Board
approved an E-SPLOST V list of projects on December 5, 2016, for $561 million to include various capital
renewal, renovations and classroom addition projects throughout the District. On May 11, 2020, the
Board approved the Updated E-SPLOST V Project Schedule which included the Kittredge Magnet School
project.
An Invitation to Bid (ITB) was issued on April 21, 2022, for the Kittredge Magnet School Gymnasium HVAC
Installation Project. Three (3) bids were received on May 31, 2022 for the Kittredge Magnet School
Gymnasium HVAC Installation Project. All three (3) bids were deemed responsive. The bid was awarded
to the lowest responsive, responsible bidder in accordance with the Invitation to Bid documents and
contract obligations identified therein. This recommendation is based on the review and evaluation of
the responsive bids.
An additional request is being made for a reallocation of the project budget of $402,216 from Program
Contingency for a total project budget of $453,504.