DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 1 of 34
DeKalb County Board of Education
Operations Division
Sam A. Moss Service Center
1780 Montreal Road
Tucker, GA 30084-6705
INVITATION TO BID
www.dekalbschoolsga.org
SEALED BIDS SHOULD BE ADDRESSED TO THE DEKALB COUNTY SCHOOL DISTRICT
1780 MONTREAL ROAD, TUCKER, GEORGIA 30084
Project Title: GC Services for Kittredge Magnet School Gymnasium HVAC Installation
Solicitation Number ITB 22-752-009
Project Number: 345-35
Solicitation Timeline Summary
EVENT DATE(S) TIME LOCATION
Plans & Specs
April 21, 2022 http://www.dekalbschoolsga.ionwave.net
Available:
Mandatory Pre-Bid
May 5, 2022 10:00 AM Via ZOOM
Conference
2383 N. Druid Hills Rd. NE,
Mandatory Site Visit May 6, 2022 9:00 AM
Atlanta, GA 30329
Optional Additional Site Contact Fred Christopher to arrange: 678-676-1422 or
Upon Request TBA
Visits weyman_f_christopher@dekalbschoolsga.org
Final Questions Due May 11, 2022 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org
Final Addendum May 18, 2022 2:00 PM http://www.dekalbschoolsga.ionwave.net
Bid Due Date & Time May 26, 2022 2:00 PM http://www.dekalbschoolsga.ionwave.net
Public Opening May 26, 2022 2:30 PM Via ZOOM
Anticipated Board
July 11, 2022
Review and Approval
Anticipated Notice of
July 18, 2022
Award
Estimated Notice to
August 2022
Proceed
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 2 of 34
Table of Contents
I. INSTRUCTIONS TO BIDDER
II. DEFINITIONS
III. GENERAL TERMS AND CONDITIONS
IV. PROTEST PROCEDURES FOR OPERATIONS DIVISION CONTRACT AWARDS
Owner’s Standard Forms (included with ITB):
Attachment A General Contractor Checklist and Certification (2 pages)
Attachment B1 Corporate Certificate (1 page)
Attachment B2 Partnership Certificate (1 page)
Attachment B3 Entity Certificate (1 page)
Attachment C Subcontractor Listing (1 page)
Attachment D Bidder’s and Individuals’ Affidavit of Noncollusion (2 pages)
Attachment E Conflict of Interest Disclosure Affidavit (2 pages)
Attachment F Consent to Release Information (1 page)
Attachment G Vendor Reference Form (1 page)
Attachment H Bid Bond (1 page)
Attachment I General Contractor Fixed Price Bid Form (3 pages)
Attachment J Immigration and Security Certification (2 pages)
Attachment L No Submittal Response Form (1 page)
Owner’s Project Specific Information (separate file from ITB)
Appendix A Owner’s Criteria and Narrative Scope of Work (2 pages)
Appendix B Special Conditions (5 pages)
Appendix C Master Project Schedule (1 page)
Appendix D DeKalb County School District 2022-2023 Calendar (1 page)
Appendix E Fixed Price Construction Contract (45 pages)
Appendix F Subcontractor’s Affidavit of Noncollusion (1 page)
Appendix G Performance Bond (3 pages)
Appendix H Payment Bond (4 pages)
Appendix I Affidavit of Payment (2 pages)
Plans and Specifications
Available by request: 100% Construction Documents prepared by Stanley, Love-Stanley PC., dated August 19,
2021.
weyman_f_christopher@dekalbschoolsga.org
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 3 of 34
I.
INSTRUCTIONS TO BIDDER
A. EXAMINATION AND ACQUISITION OF PLANS & SPECS
Invitation to Bid (“ITB”) documents will be available May 21, 2022, and may be obtained from the DeKalb County
School District website at http://www.dekalbschoolsga.ionwave.net. This Invitation to Bid is based upon the
attached Owner’s Criteria and Narrative Scope of Work, which is incorporated herein by reference. Plans and
Specifications are available to prospective Respondents by submitting a request to
weyman_f_christopher@dekalbschoolsga.org.
All prospective bidders are required to register at http://www.dekalbschoolsga.ionwave.net
B. MANDATORY PRE-BID CONFERENCE
A virtual mandatory Pre-Bid Conference will be held via ZOOM at 10:00 a.m. local time on Thursday, May 5,
2022. Prospective bidders must provide the following information by 5:00 PM, EST on Wednesday, May 4,
2022:
1. Individual Name and Title
2. Company Name
3. Telephone Number
4. Email Address
This information must be sent to dcsd-op-solicitation@dekalbschoolsga.org. A meeting link will be sent to all
those providing the above information no later than 9:30 AM, EST on Thursday, May 5, 2022.
C. MANDATORY SITE VISIT
All prospective bidders are required to visit the project site. The Mandatory Project Site Visit will be on Friday,
May 6, 2022 beginning at 9:00 AM EST.
D. RECEIPT OF ELECTRONIC BID PACKAGE AND VIRTUAL PUBLIC OPENING
1. Bids shall be submitted electronically at the DCSD website https://dekalbschoolsga.ionwave.net no later
than the date and time set forth in the “Invitation to Bid.” The bids will be publicly opened virtually and read
at the time set forth in the Invitation to Bid.
It is the sole responsibility of the GC to ensure timely submittal of their electronic bid response. Any Bids
received after the designated time and date will be deemed late and will not be accepted by DCSD.
2. All prospective bidders are required to attend a Mandatory Pre-Bid Conference to be held virtually via
ZOOM on the date and time listed within the Solicitation Timeline Summary on page 1 of this ITB.
3. Responses must be on the forms furnished within this Invitation to Bid and completed in their entirety. All
bids must be submitted on the attached bid form. The bid form is Attachment I of this ITB.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 4 of 34
E. BID SUBMISSION
1. Bidders are instructed to carefully read all terms, conditions and specifications as set forth in the Invitation to
Bid. Responses must be either typed or written in ink. Any correction made on the bid form (white out or
strike through) must be initialed by an authorized representative of the company submitting the bid or the bid
may be rejected by DCSD. Each bidder is required to furnish all information requested in the ITB.
2. Each bidder is responsible for having knowledge and understanding of any Federal laws, Georgia laws,
Department of Education regulations or policies, and DCSD policies and/or regulations pertaining to DCSD
procurement.
3. DCSD assumes no responsibility or obligation to the bidders and will make no payment for any costs
associated with the preparation or submission of a bid response. This provision applies whether or not a
dispute arises.
4. All bids submitted become the property of the DCSD and are subject to applicable open records policies and
laws.
F. FINANCIAL INFORMATION
The vendor’s financial capability is to be expressed in the financial statement (audited financial information
current within the past twelve months, such as a balance sheet and statement of operations) and should indicate
the resources and the necessary working capital to assure financial stability through the completion of the
projects. A certified audit is preferred; however, the vendor’s most recent tax return and balance sheet will be
accepted.
G. REFERENCES
Bidder shall provide a minimum of three (3) client references for which the bidder has fulfilled a project of similar
scope and complexity as this Invitation to Bid. Bidder shall include the following information with the client
references: company name, contact person, company address, telephone number, and email address. Submit
references using the form provided as Attachment G. FAILURE TO PROVIDE THIS INFORMATION WITH THE
BID RESPONSE WILL CAUSE THIS BID TO BE NON-RESPONSIVE.
H. BUSINESS LICENSE
Bidders shall submit with their Bid, a copy of their valid company business license. If the Bidder is a
Georgia corporation, Bidder shall submit a valid county or city business license. If the Bidder is not a Georgia
corporation, Bidder shall submit a certificate of authority to transact business in the state of Georgia and a copy
of their valid business license issued by their home jurisdiction. If Bidder holds a professional certification which
is licensed by the state of Georgia, Bidder shall submit a copy of their valid professional license. Any license
submitted in response to this requirement shall be maintained by the Bidder for the duration of the contract.
Provision of a copy of a valid business license and General Contractor license is a mandatory requirement
(include with Required Forms).
I. INSURANCE REQUIREMENTS
A Certificate of Insurance and/or ACORD form is required with solicitation submittal. Provision of
Certificate of Insurance is a mandatory requirement (include with Required Forms). Bids submitted with
certificates of insurance will be considered conditionally responsive to the insurance and indemnification
requirement. Final award of this ITB will be contingent upon receipt within five (5) business days of request for
insurance documentation complete with the following requirements. In the event the awarded Respondent
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 5 of 34
cannot produce insurance coverage acceptable to the DCSD within the time provided, DCSD reserves the right
to award this solicitation to the next highest ranked firm. Please refer to Article 19 and Exhibit “A” of the Contract
for required Insurance.
J. NON-COLLUSION
Bidders shall fully certify that they, as an individual or as engaging official of a formal business entity have not
entered into any agreement, participated in collusion or otherwise taken any action in restraint of free and
competitive responses to this bid. Further, bidders guarantee that their bid response is not made in conjunction
with or on behalf of another party and that they have not been directly or indirectly induced in any manner or
taken any action to result in a restriction of trade or in an unfair advantage.
As a part of the response to this ITB, the GC shall submit with its bid an affidavit in the form of the Offeror’s and
Individuals’ Affidavit of Noncollusion included in the Bid Documents as Attachment D. If the bidding GC is a
partnership, all of the partners and any officer, agent, or other person who intend to represent or act for them in
bidding for or procuring the Contract for the Project shall also sign the affidavit. If the bidding GC is a corporation
or other entity, all officers, agents, or other persons who intend to act for or represent the corporation or other
entity in proposing for or procuring the Contract for the Project shall also sign the affidavit.
The Subcontractor’s Affidavit of Noncollusion is included with the Bidding Documents as Appendix F. Not later
than simultaneously with the execution of the Contract, the successful Bidder shall deliver to the Owner the
completed and executed Subcontractor’s Affidavit of Noncollusion in accordance with O.C.G.A. § 36-91-21(e).
The GC awarded the contract shall require every Subcontractor from whom the GC received a bid or proposal to
complete and sign the Subcontractor’s Affidavit of Noncollusion.
K. CONFLICT OF INTEREST
Bidders must disclose with their bids the name of any officer, director or agent who also is a DeKalb County
School District employee or Board Member. Bidders must disclose the name of any DeKalb County School
District employee or Board Member who owns, directly or indirectly an interest in the bidder’s firm or any of its’
branches. Bidders shall certify that this bid response is impartial, at arms-length and free of any conflict of
interest, unfair advantage or personal benefit to any DeKalb County School District official.
L. FORM OF CONTRACT
If awarded the subject contract, the bidders will be required to sign the Standard Form of Fixed Price Contract.
A copy of the contract form is provided with this ITB as Appendix E.
M. BASIS OF AWARD
The contract, if awarded, will be on a lump sum basis by Base Bid.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 6 of 34
N. BID PRICES
Bid prices will be held firm and remain open for acceptance for ninety (90) days from the time and date of the bid
opening, except as expressly provided by law.
O. BID SECURITY
As security, the bid must be accompanied by a BID BOND, on the form required by DCSD for an amount not
less than five percent (5%) of the base bid if the bid is $100,000 or more. The amount stated in the Bid Bond
shall be included as an exact dollar figure written in numeric and word form. Failure to do so shall result
in your bid being deemed non-responsive. A Bid Bond submitted using any document other than
Attachment H included in the bid packet shall result in your bid being deemed non-responsive. The
attorney-in-fact who executes the Bid Bond on behalf of the surety shall affix to the Bid Bond a certified and
current power of attorney. The surety must be satisfactory to the Owner and must be licensed to do business in
Georgia as approved by the State Insurance Commissioner’s Office. No other form of bid security will be
accepted. The Owner shall have the right to retain the Bid Bond of all GCs until either (a) the Agreement has
been executed and a satisfactory Payment Bond and Performance Bond have been furnished, or (b) ninety (90)
days after Bid opening, or (c) all Bids have been rejected. Except as otherwise expressly allowed by law, no Bid
may be withdrawn for a period of ninety (90) days following the closing time and date for receipt of Bids, and all
Bids are subject to acceptance by the Owner during said period, and each GC so agrees by submitting a Bid.
P. PERFORMANCE AND PAYMENT BONDS
Performance and Payment Bonds from a surety satisfactory to DCSD must be furnished by the bidder awarded
the contract in an amount not less than 100 percent (100%) of the contract price if the contract price is $100,000
or more.
1. Bonding Capacity/Current Workload: The GC must submit a letter from their insurer or surety stating
their (a.) current bonding capacity for a single job and their (b.) aggregate capacity, (c.) current value of
work under contract and (d.) current value of bonded work. Failure to do so shall result in your bid
being deemed non-responsive.
Q. PERMITS
The successful contractor shall obtain all federal, state and local permits required for the Project, if any.
R. RIGHTS OF WAY AND EASEMENTS
All rights of way and easements anticipated for the Project, if any, have been obtained.
S. COMMUNICATIONS WITH DCSD STAFF
The assigned contact persons for this ITB are Belinda Quillet, Procurement Manager and Fred Christopher,
Procurement Specialist, for the Operations Division. Mrs. Quillet can be reached at 678-676-1373 or by email at
dcsd-op-bidquestion@dekalbschoolsga.org. Mr. Christopher can be reached at (678) 676-1422 or by email at
weyman_f_christopher@dekalbschoolsga.org. Prospective Respondents must limit their contact regarding this ITB
to the assigned contact persons.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 7 of 34
T. PROHIBITED CONTACTS
Except with the consent of the bid contact person, all bidders, including any persons affiliated with or in any way
related to bidder, are strictly prohibited for contacting DeKalb County Board of Education members and DCSD
employees or consultants on any matter having to do in any aspect with this ITB, other than as provided herein.
Any and all contacts with such persons associated with DeKalb county school district shall be in writing, in
appropriate circumstances or cases, as directed by the contact person above. Except as expressly provided in,
or permitted by, the ITB documents, from the date of issuance of the request for proposals until final DeKalb
county board of education action of approval of contract award, the bidder submitting a bid shall not initiate any
communication or discussion concerning this procurement with any employee, agent, representative or member
of the board of education for DeKalb County School District. Furthermore, no employee, officer, or agent of the
DeKalb county board of education or DCSD may participate in the selection, award or administration of a
contract if he or she has a real or apparent conflict of interest. Any violation of this restriction may result in the
rejection of the bid response.
U. QUESTIONS AND ANSWERS
It is intended that this ITB be adequate for any vendor to respond to the DeKalb County School District
requirements. However, should bidders have questions or substitution requests, all questions and substitution
requests should be submitted electronically via email to Belinda Quillet at dcsd-op-
bidquestion@dekalbschoolsga.org. Questions and substitution requests submitted to any other mail box, voice
mail or email address will not be considered for response. The deadline for receipt of vendor questions and
substitution requests is Wednesday, May 11, 2022 at 2:00 p.m. Questions and substitution requests received
after the deadline time will not be considered. Questions and substitution requests received by the deadline time
will be addressed in writing and posted to the website http://www.dekalbschoolsga.ionwave.net no later than
Wednesday, May 18, 2022 at 2:00 p.m. No response other than written, by the procurement manager, will be
binding upon DCSD.
V. ADDENDA
It is the vendor’s responsibility to check the DCSD Current Solicitations website at
http://www.dekalbschoolsga.ionwave.net or www.demandstar.com for any addenda, responses to vendor
questions, or other communications which may be necessary during the solicitation period.
The Board of Education reserves the right to reject any and all bids and to waive technicalities and informalities.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 8 of 34
II.
DEFINITIONS
A. Bidding Documents means the Advertisement for Bids, the Instructions to Bidders, the Bid Form, the form of Bid
Bond, the form of Subcontractor Listing, the form of Corporate Certificate, the form of Partnership Certificate, the
form of Entity Certificate, the form of Bidder’s and Individuals’ Affidavit of Noncollusion, the Form of Construction
Contract (with exhibits), the form of Performance Bond, the form of Payment Bond, the Wage Rate Determination
(if applicable), the Special Conditions, the Plans and Specifications, all other proposed contract documents, and
any Addenda issued prior to Bid opening.
B. Definitions contained in the proposed contract documents shall be applicable to the Bidding Documents.
C. Addenda are written or graphic instruments issued by the Architect prior to Bid opening which modify or interpret
the Bidding Documents by additions, deletions, clarifications, corrections or revisions.
D. A Bid is a complete and properly executed bid to do the Work in accordance with the Contract for the sums
stipulated in the Bid supported by data required by the Bidding Documents, submitted in accordance with the
Bidding Documents.
E. The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding
Documents as the base to which Work may be added, or from which Work may be deleted, for sums stated in the
Alternates, if any.
F. An Alternate Bid is an amount stated in the Bid to be added to, or deducted from, the amount of the Base Bid if
the corresponding change in the Work, as described in the Bidding Documents (“Alternate”), is accepted.
G. A Unit Price is an amount stated in the Bid as a price per unit of measurement for specified materials, equipment
or services or a portion of the Work as described in the Bidding Documents.
H. A Bidder is a person or entity who submits a Bid.
I. A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment or labor for a portion of
the Work.
J. The Owner for whom the work will be executed is the DeKalb County Board of Education, 1701 Mountain Industrial
Boulevard, Stone Mountain, GA 30083.
K. The Owner has selected as Architect the Architect listed in the Advertisement for Bids, who has prepared plans
and specifications and who will administer the Contract for construction. If the Owner’s design professional for the
Project is an engineer rather than an architect, then the term “Architect” as used throughout these Instructions to
Bidders shall mean “Engineer”.
DeKalb County School District ITB No. 22-752-009
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April 21, 2022 Page 9 of 34
III.
GENERAL CONDITIONS
A. AWARDS
Award will be made to the responsive and responsible bidder based on price, availability, lead-time, past vendor
experience, references, and compliance with all specifications and requirements. The bidder(s) who submits the
lowest price, whose bid meets the specifications, terms, and conditions set forth in the Invitation to Bid, and who
is clearly capable of delivering the product(s) or service(s) specified, will be recommended to the Board for
approval. Award of bids will be made in the best interest of DCSD.
B. CONTRACT TERMS
Appendix E is DeKalb County School District’s Standard Form of Fixed Price Construction Contract between the
DeKalb County Board of Education and the General Contractor; (Version 03.2022), which specifically outlines
the contractual responsibilities. All responders should thoroughly review the documents prior to
submitting a proposal. Any proposed revisions to the terms or language of these documents must be
submitted in writing during the question and answer period of the solicitation. All request must be
submitted in writing prior to the close of the final questions. Request for revisions will be reviewed and
approved or rejected by legal and legal rulings are final. If submitted or proposed thereafter, such proposed
revisions to the terms or language of these documents shall not be considered by the Owner and the Service
Contractor’s Proposal shall be rejected. No alterations can be made in the contract after award by the DeKalb
County School District.
C. ILLEGAL IMMIGRATION REFORM AND ENFORCFEMENT ACT OF 2011
The Illegal Immigration Reform and Enforcement Act of 2011 applies to and is a requirement for all DeKalb
County School District solicitations for physical performance of services. The Immigration and Security
Certification form must be completed, notarized and returned with your bid. The remaining forms are attached
as Exhibits to Appendix E – Standard Form of Fixed Price Construction Contract and will be required to be
completed and returned with the contract.
D. COMPLIANCE
Final inspection of all products/services for acceptance or rejection will be made by DCSD. Final inspection
resulting in acceptance or rejection of the products/services will be made as soon as practicable, but failure to
inspect shall not be construed as a waiver by DCSD of its rights to reject such products/services or to claim
reimbursement or damages for such products/services which are later found to be defective or not in
conformance with the required specifications.
E. CANCELLATION
Awards, contracts, and extensions may be cancelled for convenience by DCSD at any time. In the event of
termination of this contract by DCSD, the DCSD will be responsible only for those items and or services that
have been delivered and accepted according to the bid specifications and will not be responsible for any claims
for damages, including but not limited to, claims for list profits.
F. ASSIGNMENT OF AWARD
The successful Respondent may not assign the award or contract to or subcontract with another party without
the express written permission of DCSD.
DeKalb County School District ITB No. 22-752-009
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G. TAXES
Purchases made by DCSD are not subject to federal, state, or local sales tax. A Sales Tax Exemption
Certificate will be furnished upon request.
H. NON-DISCRIMINATION
DCSD does not discriminate on the basis of race, color, religion, sex, national origin, age, or disability in any of
its employment practices, education programs, services or activities.
DCSD supports an open, fair, and impartial free-market system which maximizes competition and seeks to
include all responsible businesses and to provide ample opportunities for business growth and development.
Minority businesses are encouraged and given the opportunity to bid on various projects; however, all responses
will be evaluated on the same criteria. It is not the intention or desire of DCSD to restrict or impede competition,
nor to increase the cost of the work.
I. DRUG-FREE WORKPLACE
By submission of a response to this Bid, the bidder certifies that he/she and his/her employees will not engage in
the unlawful manufacture, sale, distribution, dispensation, possession, or use of controlled substance or drugs
on school district property during the performance of the contract.
J. SMOKE-FREE WORKPLACE
By submission of a response to this Bid, the bidder certifies that he/she and his/her employees will not use
tobacco products on school property at any time during the performance of this contract.
K. SUSPENSION AND DEBARMENT
By submitting this bid, the bidder certifies that the bidding company and/or its principals have not been
suspended, excluded, disqualified, debarred, proposed for debarment, declared ineligible or voluntarily excluded
from participation in any transaction by any Federal or State department or agency and that the bidder complies
with all applicable orders, rules and regulations related thereto.
Further, by submitting this bid, the bidder certifies that all lower tier participating individuals and/or company(s)
and all respective principals of lower tier participants have not been suspended, excluded, disqualified, debarred,
proposed for debarment, declared ineligible or voluntarily excluded from participation in any transaction by any
Federal or State department or agency and that the bidder complies with all applicable orders, rules and
regulations related thereto.
The certification placed herein is a material representation of fact upon which reliance will be placed as bid
submissions are evaluated and any transaction is entered into. If it is later determined that the prospective
bidder has knowingly rendered an erroneous certification, the DeKalb County School District may pursue all
available remedies, including but not limited to suspension and/or debarment.
The bidder shall provide immediate written notice to the DeKalb County School District Operations Division
Procurement Department if at any time the prospective bidder learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
The bidder agrees by submitting this form that, should the proposed transaction be entered into, the prospective
bidder shall not knowingly enter into any lower tier transaction with a person or entity that is debarred,
suspended, declared ineligible, or voluntarily excluded from participation in this transaction.
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L. GEORGIA OPEN RECORDS ACT
Without regard to any designation made by the person or entity making a submission, DeKalb County School
District considers all information submitted in response to this invitation or request to be a public record that may
be disclosed upon request pursuant to the Georgia Open Records Act, O.C.G.A. 50-18-70 et seq., without
consulting or contracting the person or entity making the submission, unless a court order is presented with the
submission. You may wish to consult an attorney or obtain legal advice prior to making a submission.
M. VENDOR EMPLOYEES ON DCSD PROPERTY
All Vendor employees, agents and subcontractors working on DCSD property must wear a DCSD issued ID, be
neat and clean in appearance, and must comply with all of the policies and procedures related to on-campus
work that are in effect at the school or administrative site, as the case may be. Vendor shall provide and institute
necessary security measures to prevent unauthorized access to any and all computer networks and Proprietary
Information, trade secrets or Student Information of DCSD by any of its employees or agents, and Vendor shall
be liable and responsible to DCSD for any and all security breaches by its employees or agents.
N. AMENDMENTS IN WRITING
No amendment of any term or condition contained in this contract, including the Bid and Vendor’s Response
shall be effective unless it is in writing and signed by duly authorized representatives of the parties. No
representation, request, instruction, directive or order, made or given by any official, employee or agent of
DCSD, whether verbal or written, shall be effective to amend this agreement or excuse or modify performance
hereunder unless reduced to a formal amendment and executed as set forth above. Vendor shall not be entitled
to rely on any such representation, request, instruction, directive or order and shall not, under any circumstances
whatsoever, be entitled to additional compensation, delay in performance or other benefit claimed for relying
upon or responding to any such representation, request, instruction, directive or order.
O. INDEMNIFICATION
The Contractor shall indemnify and hold the Owner harmless from any and all claims, liability, damages, loss,
liens, costs and expenses of every type whatsoever including, without limitation, attorneys' fees and expenses,
arising out of or in connection with the Contractor's performance of this Contract and the Work, to the extent
caused by the Contractor, or anyone for whose acts the Contractor is or may be responsible or liable, regardless
of whether such liability, claim, damage, loss, cost or expense is caused in part by the Owner. The Contractor
shall not indemnify or hold harmless the Owner against claims for damages, losses, or expenses, including
attorneys’ fees, caused by or resulting from the sole negligence of the Owner, or its officers, agents or
employees; provided, however, this indemnification obligation shall not be limited by any limitation on amount or
type of damages, compensation, or benefits payable by or for the Contractor or its subcontractors, sub-
subcontractors, or suppliers under workers’ compensation acts, disability benefit acts or other employee benefit
acts.
P. COMPLIANCE WITH LAWS
This ITB and subsequent agreements are subject to the laws of the State of Georgia. All items or services
furnished must comply with applicable federal, state, and local laws, codes, and regulations.
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Q. BACKGROUND CHECKS
A criminal background check must be performed on all contractors, consultants, subcontractors, volunteers and
vendors (hereinafter jointly referred to as "Individuals") who provide services on DCSD premises, supervise
services on DCSD premises, or has contact with students. These Individuals shall undergo the same criminal
background check, within the last 365 days, as required by DCSD employees. Such background checks will be
performed by DCSD at the expense of the Individual at a cost of $45.00 per individual. Additionally, any charges
against the Individual, may be deemed unacceptable in DCSD’s sole discretion regardless of whether dismissed,
expunged, sealed, removed from the record, treated as a “first offender” or dead docketed. Upon receipt and
evaluation of DCSD’s background check results, DCSD may demand that the Individual have no contact with
DCSD students or parents, or provide services to DCSD premises. Any failure of the contractor to obtain a
criminal records background check through DCSD, as stated herein, may result in termination of any resulting
contract between contractor and DCSD.
R. RESPONDENT PERFORMANCE
The successful Respondent is required to perform and fulfill all the undertakings, covenants, terms, conditions,
and agreements of this ITB document and any negotiated contract(s). Failure of the Respondent to fully perform
these obligations may result in cancellation of the award and contract.
DCSD will look to the Respondent and his/her identified personnel to coordinate and deliver the services
described in this ITB. The obligations of the contract shall not be delegated to subcontractors or assigned to any
third party.
S. COSTS INCURRED
DCSD is not liable for any costs incurred by a Respondent in preparing and/or submitting a response to this ITB
or for any interview if requested. Any and all costs incurred by the Respondent in preparing and/or submitting a
response to this ITB shall be the sole responsibility of the Respondent and shall not be reimbursed by DCSD.
T. PERMITS AND APPLICABLE LAW
Respondents shall at their own expense obtain all necessary permits, certifications, and licenses and shall
comply with all applicable local, state, and federal laws, ordinances, rules, and regulations necessary to fully
execute the requirements stated herein. Respondents shall maintain all such permits, licenses, certifications,
and compliances in a current status throughout the course of the contract. Respondents shall submit copies of
permits, licenses, and certifications evidencing proof of the aforementioned immediately upon request of DCSD.
Respondents shall be in compliance with registration with the Georgia Secretary of State’s office as applicable.
U. CONFIDENTIALITY AND NON-DISCLOSURE
Information made available to Respondents by DCSD shall be used only for purposes related to responding to
this ITB and shall not be used for any other purpose without the express written permission of DCSD.
Respondents to this ITB unequivocally agree to assume responsibility for protecting and safeguarding the
confidentiality of DCSD records that are not public information. Such information may include, but is not limited
to student and human resource file contents.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 13 of 34
V. RIGHTS RESERVED
DCSD reserves the right to accept or reject any and/or all parts of responsive bids received and/or to reject
all bids submitted. DCSD reserves the right to award any resulting contract in the manner that is in the best
interest of and most advantageous to DCSD. DCSD reserves the right to waive any technicalities or minor
irregularities in responses received and to award the contract in the most beneficial manner for DCSD. The
decision of DCSD shall be final.
W. CONDITIONAL PROPOSALS
Bids that are conditional and/or in any way qualify or vary the terms of these instructions, conditions, and
specifications shall be considered non-responsive and disqualified.
X. RESPONDENT FAILURE
In the event services to be furnished by the successful Respondent should for any reason fail to conform to
the scope of work contained herein, DCSD reserves the right to reject the services and further reserves the
right to terminate the contract.
Failure of the successful Respondent to perform contracted services may also result in the removal of that
Respondent from doing business with DCSD for a period of not less than one year.
Y. SPECIAL TERMS AND CONDITIONS
Should these General Terms and Conditions be in conflict with the attached Special Terms and Conditions,
the Special Terms and Conditions will prevail.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 14 of 34
IV.
PROTEST PROCEDURES FOR OPERATIONS DIVISION CONTRACT AWARDS
Protest Process. This section describes the mandatory administrative procedure whereby Offerors submitting
sealed competitive bids/proposals (hereinafter referred to as “bidders”) to DCSD directly related to design and
construction, for proposals worth $100,000 or more may challenge the solicitation process, and whereby
bidders/Offerors on sealed competitive bids directly related to Facilities Management for proposals worth $100,000
or more, may challenge contract awards.
1. Protests. A bidder may file a written protest challenging DCSD’s compliance with applicable procurement
procedures subject to the bidder’s compliance with the provisions outlined below. Any such written protest will
be resolved in accordance with these provisions.
2. Types of Challenges. Any bidder interested in and capable of responding to a competitive solicitation may
file a protest with respect to the competitive solicitation process including, but not limited to, a challenge to
specifications or any events or facts arising during the solicitation process. Any bidder submitting a timely
bid/proposal in response to a competitive solicitation may file a protest with respect to DCSD’s intended or
actual contract award including, but not limited to, events or facts arising during the evaluation and/or
negotiation process.
3. Form of protest. At a minimum, the written protest must include the following:
a. the name and address of the protestor;
b. appropriate identification of the solicitation;
c. a statement of reasons for the protest;
d. supporting exhibits, evidence, or documents to substantiate any claims unless not available
within the filing time (in which case the Offeror must proceed to file the protest during the
filing period identified below but state the expected availability of the material); and
e. the desired remedy.
DCSD, at its discretion, may deem issues not raised in the initial protest as waived with prejudice
by the protesting Offeror.
4. Filing Protests. A protest is considered to be properly filed when it is in writing, signed by a company officer
authorized to sign contracts on behalf of the Offeror, and is received by the Design and Construction
Department. The protest may be sent by any of the following means:
MAIL: Attention: Mr. Richard H. Boyd
Interim Chief Operating Officer
DeKalb County School District
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
FAX: (678) 676-1475
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 15 of 34
The Offeror must observe the following deadlines when filing a protest:
Type of Protest Protest Filing Deadline
Challenge to Competitive Solicitation Process Two (2) business days prior to the closing date and time
of the solicitation as identified on the Invitation to Bid.
Challenge to an Intended or Actual Contract In the event DCSD posts a Notice of Intent to Award
Award (“NOIA”), the protest must be filed within ten (10) calendar
days of the date the NOIA is posted.
In the event DCSD does not post a NOIA, the protest
must be filed within ten (10) calendar days of the date the
Notice of Award (“NOA”) is posted.
If a bidder fails to file a protest by the applicable deadline, such failure shall be deemed as a waiver with
prejudice of any grounds the bidder may have for protest.
5. Stay of procurement during protest review. When a protest challenging the competitive solicitation process
has been timely filed at least two (2) business days prior to the closing date and time, the solicitation shall not
close until a final decision resolving the protest has been issued, unless the facilities management department
makes a written determination that the closing of the solicitation without delay is necessary to protect the
interests of DCSD.
When a protest challenging an intended contract award has been timely filed, DCSD shall not proceed to
actual contract award unless the Design and Construction Department makes a written determination that
the issuance of a contract or performance of the contract without delay is necessary to protect the interests
of DCSD. If it is determined that it is necessary to proceed with contract performance without delay, the
bidder/Offeror with this contingent contract may proceed with performance and receive payment for work
performed in strict accordance with the terms of the contract. The provisions of this paragraph are not
applicable to a protest pertaining to events or facts arising during the solicitation process.
6. Protest Resolution. The Facilities Management Department shall review and issue a written decision on the
protest within seven (7) business days. This decision shall be deemed final. Available remedies for sustained
protests are as follows:
▪ If a protest is sustained prior to the closing date and time of the solicitation, available remedies may
include, but are not limited to, the following: modification of the solicitation document including, but
not limited to, specifications and terms and conditions; extension of the solicitation closing date and
time (as appropriate); and cancellation of the solicitation.
▪ If a protest of the intended/actual contract award is sustained, available remedies may include but
are not limited to, the following: revision or cancellation of the NOIA/NOA, re-evaluation and re-
award, or re-solicitation with appropriate changes to the new solicitation.
7. Costs. In no event shall a bidder be entitled to recover any costs incurred in connection with the solicitation
or protest process, including, but not limited to, the costs of preparing a bid/proposal, the costs of participating
in the protest process, or any attorney fees.
(END OF ITB – SEE ATTACHMENTS AND APPENDICES)
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 16 of 34
ATTACHMENT A: GENERAL CONTRACTOR CHECKLIST AND CERTIFICATION
The undersigned, hereby acknowledges having received Invitation to Bid (ITB) No. 22-752-009 for Project No. 345-
35; GC Services for Kittredge Magnet School Gymnasium HVAC Installation containing a full set of documents:
Owner’s Project Specific Information
Appendix A Owner’s Criteria and Narrative Scope of Work (2 pages)
Appendix B Special Conditions (5 pages)
Appendix C Master Project Schedule (1 page)
Appendix D DeKalb County School District 2022-2023 Calendar (1 page)
Appendix E Fixed Price Construction Contract (45 pages)
Appendix F Subcontractor’s Affidavit of Noncollusion (1 page)
Appendix G Performance Bond (3 pages)
Appendix H Payment Bond (4 pages)
Appendix I Affidavit of Payment (2 pages)
IMPORTANT NOTICE: The omission of any of the required items listed below shall cause the bid
submission to be declared non-responsive and to be rejected.
Check Box to
Include Confirm
Owner’s Standard Forms: with Bid Inclusion
Attachment A General Contractor Checklist and Certification (2 pages) YES
Attachment B1 Corporate Certificate (1 page) B1 or B2 or
Attachment B2 Partnership Certificate (1 page) B3 as
Attachment B3 Entity Certificate (1 page) applicable
Attachment C Subcontractor Listing (1 page) YES
Attachment D Bidder’s and Individuals’ Affidavit of Noncollusion (2 pages) YES
Attachment E Conflict of Interest Disclosure Affidavit (2 pages) YES
Attachment F Consent to Release Information (1 page) YES
Attachment G Vendor Reference Form (1 page) YES
Attachment H Bid Bond (1 page) YES
Attachment I General Contractor Fixed Price Bid Form (3 pages) YES
Attachment J Immigration and Security Certification (2 pages) YES
Attachment L No Submittal Response Form (1 page) N/A
(CONTINUED ON NEXT PAGE)
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 17 of 34
Check Box to
Include with Confirm
Other Requirements: Bid Inclusion
Certificate of Insurance, per Instructions to Bidders Item I. YES
Copy of Business and GC License, per Instructions to Bidders Item H. YES
Acknowledgement of ALL addenda (if any) below & on the General Contractor
YES
Fixed Price Bid Form
Bonding Capacity Letter from Insurer or Surety YES
Preliminary Schedule YES
Financial Information, per Instructions to Bidders Item F YES
Indicate Addenda(s) Nos. _____________________________ received (none unless indicated here). The General
Contractor is responsible for reading and understanding all sections of this ITB, and affirms that the General Contractor
shall be bound by all of the terms and conditions contained in this ITB.
Further, the undersigned, being duly sworn, states on oath that no disclosures of ownership have been withheld from
the Board, that the information provided herein is current, and General Contractor and its officers and employees have
not entered into any agreement with any other General Contractor or prospective General Contractor or with any other
person, firm or corporation relating to any prices or other terms named in this ITB or any other ITB, nor has it entered
into any agreement or arrangement under which a person, firm or corporation is to refrain from responding to this ITB.
Name of General Contractor:
Signature: Printed Name:
Title: Date:
Sworn to and subscribed before me this ___ day of _______________, 2_____.
Notary Public: _____________________________ My commission expires: __/__/__.
(SEAL)
THE DEKALB COUNTY SCHOOL DISTRICT RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS AND TO
WAIVE INFORMALITIES.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 18 of 34
ATTACHMENT B1: CORPORATE CERTIFICATE
(Bids)
STATE OF _______________________
COUNTY OF _____________________
I, ________________________________, certify that I am the Secretary of the
corporation named as Contractor in the foregoing bid; that
_____________________________________ who signed said bid in behalf of the Contractor
was then _______________________ of said corporation; that said bid was duly signed for and
in behalf of said corporation by authority of its Board of Directors, and is within the scope of its
corporate powers; and that said corporation is organized under the laws of the State of
____________________.
_____________________________________
[signature]
_____________________________________
[typed name]
Subscribed and sworn to
before me this ___ day of
_______________, 2_____.
(SEAL)
_____________________
Notary Public
My Commission Expires:
___/___/___
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 19 of 34
ATTACHMENT B2: PARTNERSHIP CERTIFICATE
(Bids)
STATE OF __________________________
COUNTY OF ________________________
On this ____ day of ______________, 20______, personally appeared
_____________________________, who executed the above bid, and being first duly sworn,
deposes and says that he or she is a general partner in the firm of
_____________________________ and that said firm consists of himself or herself and
____________________________________________ and that he or she executed the
foregoing instrument on behalf of said firm for the uses and purposes stated therein, and that no
one except the above named members of the firm have any financial interest whatsoever in said
proposed contract.
____________________________________
[Affiant’s Signature]
_________________________________ __________________________________
Partner Partner
_________________________________ __________________________________
Partner Partner
Subscribed and sworn to
before me this ___ day of
_______________, 2____.
(seal)
_______________________
Notary Public
My Commission Expires:
___/___/___
NOTE: If only one partner signs, a Power of Attorney executed by all other partners authorizing him or her
to act in the name of the partnership must be attached; otherwise, all partners must sign.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 20 of 34
ATTACHMENT B3: ENTITY CERTIFICATE
(Bids)
STATE OF _______________________
COUNTY OF _____________________
I, ________________________________, certify that I am the Secretary of the entity
named as Contractor in the foregoing bid; that _____________________________________
who signed said bid in behalf of the Contractor was then _______________________ of said
entity; that said bid was duly signed for and in behalf of said entity by due authority, and is within
the scope of its legal powers; and that said entity is a ________________________ organized
under the laws of the State of ____________________.
_____________________________________
[signature]
_____________________________________
[typed name]
Subscribed and sworn to
before me this ___ day of
_______________, 2____.
(SEAL)
_____________________
Notary Public
My Commission Expires:
___/___/___
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 21 of 34
ATTACHMENT C: SUBCONTRACTOR LISTING
(Bids)
TO: DEKALB COUNTY BOARD OF EDUCATION ITB No. 22-752-009
hereinafter called “Owner” Project No. 345-35
Pursuant to bidding requirements for the Project known as GC Services for Kittredge Magnet School
Gymnasium HVAC Installation the undersigned proposes to use the following subcontractors for principal
portions of the Project:
SUBCONTRACTOR NAME ADDRESS
PORTION OF THE WORK CONTACT PERSON TELEPHONE NUMBER
Use Additional Sheets If Necessary
Provide Signature Identical To That BIDDER: _____________________________________
Shown On The Bid Form [typed proper name of Bidder]
By: ______________________________________
[signature]
______________________________________
[name and title]
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 22 of 34
ATTACHMENT D: BIDDER’S and INDIVIDUALS’ AFFIDAVIT OF NONCOLLUSION
(This affidavit to be executed in accordance with O.C.G.A. § 36-91-21(e))
STATE OF ______________________
COUNTY OF ____________________
COMES NOW, _________________________________________________________
(“Bidder”),
[name of Bidder]
appearing by and through _________________________________, its _________________________
[insert name of individual with [title]
authority to bind Bidder]
(averring both individually and in his or her representative capacity on behalf of Bidder) (the “Individual and
Representative Affiant”), and ____________________________________________________________
[in these blanks insert the names of all those required to give the oath
under O.C.G.A. § 36-91-21(e)]
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
(collectively, the “Individual Affiants”), and each of the Individual and Representative Affiant and the
Individual Affiants, after first being duly sworn, deposes and says that:
1. He, she or it, as applicable, has not directly or indirectly violated subsection (d) of the Official
Code of Georgia Annotated Section 36-91-21, which subsection provides as follows:
(d) Whenever a public works construction contract for any governmental entity subject
to the requirements of this chapter is to be let out by competitive sealed bid or proposal, no person,
by himself or herself or otherwise, shall prevent or attempt to prevent competition in such bidding
or proposals by any means whatever. No person who desires to procure such work for himself or
herself or for another shall prevent or endeavor to prevent anyone from making a bid or proposal
therefor by any means whatever, nor shall such person so desiring the work cause or induce
another to withdraw a bid or proposal for the work.
2. If the Bidder is a partnership, then the Individual And Representative Affiant, together with the
Individual Affiants, constitute all of the partners and any officer, agent or other person who may have
represented or acted for them in bidding for or procuring the contract for the DeKalb County Board of
Education Project No. 345-35 for GC Services for Kittredge Magnet School Gymnasium HVAC Installation
(the “Project”).
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 23 of 34
3. If the Bidder is a corporation or other entity, then the Individual and Representative Affiant,
together with the Individual Affiants, constitute all officers, agents, or other persons who may have acted
for or represented the corporation or other entity in bidding for or procuring the contract for the Project.
Further, the Individual and Representative Affiant and the Individual Affiants sayeth not.
This _______ day of _______________, 2_____
_____________________________________
[insert name of Bidder]
and ___________________________________________
[insert name of Individual and Representative Affiant]
By: ___________________________________, both individually and on behalf of Bidder as its
[signature]
_________________________________
[insert title]
Individual Affiants’ signatures and names:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
x_____________________________________ x____________________________________
Name: Name:
Sworn to and subscribed before me this ___ day of _______________, 2_____.
Notary Public: _____________________ My commission expires: __/__/__.
(SEAL)
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 24 of 34
ATTACHMENT E: CONFLICT OF INTEREST DISCLOSURE AFFIDAVIT
I HEREBY CERTIFY, UNDER OATH, that
1. I (Printed Name), ______________________________________ am the (Title)
_________________________________________________ and I am the duly authorized
representative of the firm of (Firm Name) _______________________
_____________________________________________ (the “Firm”) for purposes of this
Affidavit, whose address is (Firm Address) _________________________
________________________, and I possess the legal authority to make this Affidavit on
behalf of myself and the Firm, as follows:
2. The following employee(s), officer(s) or agent(s) of the Firm (collectively, “Firm
Representative”) is/are related, by blood or marriage, to an employee, agent or Board
Member of the DeKalb County Board of Education (collectively, “Owner Representative”),
as indicated below:
Firm Representative Owner Representative Relation
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
________________ __________________ __________________
3. Except as listed below under “EXCEPTIONS”, neither the Firm nor any Firm
Representative have any conflicts of interest, whether real or potential, due to kinship,
ownership, other clients, other contracts, interests, or otherwise concerning the DeKalb
County Board of Education, the Project or any Owner Representative:
EXCEPTIONS (fully disclose and completely explain)
[Continued on Next Page]
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 25 of 34
4. This disclosure is made without prior understanding, agreement, or connection with any
corporation, firm or person submitting a bid, Proposal or qualification statement for the
same contract or project, and is in all respects without collusion or fraud.
Wherefore, the foregoing disclosure is fully complete and true, and may be relied upon by the
DeKalb County Board of Education:
Signature: ____________________________________________
Printed Name: ____________________________________________
Firm Name: ____________________________________________
Date: ____________________________________________
Sworn to and described before me this ________ day of _______________________
Personally known: ____________________________________________
OR Produced Identification: ____________________________________________
Type of Identification: ____________________________________________
Notary Public – State of ____________________________________________
My Commission Expires ____________________________________________
Affix Notary Seal Here:
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 26 of 34
ATTACHMENT F: CONSENT TO RELEASE INFORMATION
The undersigned, having submitted a competitive sealed Bid to the DeKalb County Board of
Education in respect of a local government entity public works construction project (or being a partner in a
joint venture that has submitted such Bid), hereby authorizes any person or entity having in its possession,
custody or control any information regarding the undersigned to fully disclose and make available such
information to the DeKalb County Board of Education, its agents, attorneys and other representatives.
This ___ day of _______________, 2_____.
_____________________________________________________
[Printed name of person or entity consenting to release of information]
By: ___________________________________
Printed name: ___________________________
Printed Title: ____________________________
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 27 of 34
ATTACHMENT G: VENDOR REFERENCE FORM
VENDOR REFERENCES FOR:
Insert Company Name
References must be completed by ALL Vendors. It is the vendor’s responsibility to provide COMPLETE and
ACCURATE reference information on the form below; completing ALL fields. Failure to do so can result in DCSD being
unable to verify vendor’s past work, which may affect DCSD’s determination that the vendor is responsive and
responsible. DCSD reserves the right to consider past experience with vendor.
1. Company: Telephone #
Contact Name: Email Address:
Scope of Work Provided:
Project Dollar Value: Contract Dates:
2. Company: Telephone #
Contact Name: Email Address:
Scope of Work Provided:
Project Dollar Value: Contract Dates:
3. Company: Telephone #
Contact Name: Email Address:
Scope of Work Provided:
Project Dollar Value: Contract Dates:
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 28 of 34
ATTACHMENT H: BID BOND
KNOW ALL PERSONS BY THESE PRESENTS, that we, _______________________,
[insert proper name of Surety]
a corporation duly organized and existing under the laws of the State of ________________,
as surety (“Surety”), and _______________________________________________________
[Insert proper name and address of Bidder]
as principal (“Bidder”), enter into, execute this bond (“Bid Bond”), and firmly bind ourselves,
our heirs, administrators, executors and successors, jointly and severally, in favor of the
DeKalb County Board of Education, as obligee (“Owner”), in the penal sum of:
_____________________________________________ dollars ($____________________),
[Insert penal sum, written in words and in numerals, which shall equal 5% of the Base Bid]
as of the ____ day of _________________ 20___.
WHEREAS, the Bidder has submitted a bid for construction of the Project No. 345-35 for GC
Services for Kittredge Magnet School Gymnasium HVAC Installation (ITB No. 22-752-009)
Project in DeKalb County, Georgia; and
WHEREAS, the Owner has required the Bidder to furnish this Bid Bond containing the
terms and conditions set forth herein as a condition to submission of the bid;
NOW THEREFORE, the Surety and the Bidder, for themselves, their heirs, administrators,
executors and successors, both joint and severally, agree that if the Owner accepts the bid of the
Bidder and within ninety (90) days of the bid opening delivers to the Bidder a Notice of Award,
and the Bidder, within ten (10) calendar days after receipt of such Notice of Award, has not
executed a contract with the Owner in accordance with the terms of such bid and furnished such
bonds as are specified in the bidding documents with good and sufficient surety for the faithful
performance of such contract and for the prompt payment of labor and materials furnished in the
prosecution thereof, then the Surety and the Bidder shall pay to the Owner the full penal sum
hereof as liquidated damages and not as a penalty.
SIGNED AND SEALED this ____ day of __________________, 2_____.
BIDDER SURETY
_____________________________[SEAL] ____________________________[SEAL]
[Typed Name] [Typed Name]
BY:_______________________________ BY:_______________________________
[Signature] [Signature]
__________________________________ __________________________________
[Printed Name, Title and Address] [Printed Name, Title and Address]
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 29 of 34
ATTACHMENT I: GENERAL CONTRACTOR FIXED PRICE BID FORM
DeKalb County Board of Education
Sam A. Moss Service Center
1780 Montreal Road
Tucker, Georgia 30084
The “Bid Form” provided by the District provides a space in section b below for
Contractors to add or deduct from their Base Bid at any time up to the official
submittal date and time. This space is identified as “Voluntary Deduct/ Add to the
Base Bid.” The deduct/add amount cannot exceed 25% of the Base Bid; if it does,
the Bidder will be disqualified from the procurement.
No changes to the “Bid” or “Bid Form” will be allowed by marking “Additions” or
“Deductions” on the outside of the envelope/ package. Marking the outside of the
envelope/ package will cause the bidder to be disqualified. Alterations to the “Bid
Form” may result in the Bidder being deemed non-responsive and the bid being rejected.
In compliance with your Invitation to Bid and the Bidding Documents (defined herein), the
undersigned Bidder,
____________________________________________,
[Legal name of Bidder]
____________________________________________
____________________________________________,
[Address of Bidder]
____________________________________________,
[Telephone number of Bidder]
having carefully examined the site and Bidding Documents, including the proposed contract
documents and any Addenda thereto, for Project No. 345-35 for GC Services for Kittredge
Magnet School Gymnasium HVAC Installation (ITB No. 22-752-009), proposes and agrees, if
this bid is accepted, to enter into a Contract with the Owner in the exact form identified in the
Invitation to Bid and to perform the Work including all services, supervision, labor, coordination,
equipment and material in conformance with the Contract Documents, in the time stated for the
Contract Price set forth below, and submits the following proposed Fixed Price, schedule and
other matters set forth below:
a. The proposed Fixed Price amount to insert in as the Contract Price in Section 6.1 of
the Agreement:
_________________________________________ dollars
[written in words]
($ ), which sum shall constitute the Base Bid.
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 30 of 34
b. Voluntary Deduct / Add to your Base Bid
______________________________________________________________________ dollars
[written in words]
($_______________________), shall be added/deducted (circle which one) from the Base Bid.
c. Alternates to your Base Bid
The undersigned Contractor further agrees that if any or all of the following Alternates as
described in the ITB Documents are accepted, the following amounts shall be deducted from or
added to the Fixed Price.
None.
d. Unit Prices: The undersigned Bidder further agrees to the following Unit Prices as provided
for in the contract documents:
None.
The Bidder understands that the Owner reserves the right to reject any or all Bids, and to
waive technicalities and informalities.
The Bidder agrees that this Bid may not be revoked or withdrawn for a period of ninety
(90) days after the date and time of Bid opening but shall remain open for acceptance for a period
of ninety (90) days following Bid opening.
The person signing this bid form must be legally authorized to bind the company.
Respectfully submitted,
______________________________________
[typed name of Bidder]
By: __________________________________[seal]
[signature]
__________________________________________
[typed name and title]
__________________________________________
[address of Bidder]
(_____)____________________________________
[business telephone number]
__________________________________________
[date of execution]
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 31 of 34
STATE OF _______________________
COUNTY OF _____________________
Came before me, ________________________________________, and after being
[typed name of individual signing Bid]
duly sworn, deposes and says that he/she is _____________________________________ of
[title]
________________________________ and that all of the foregoing is true and correct to the
[Bidder]
best of his/her information and belief.
_____________________________________
[signature of individual signing Bid]
Subscribed and sworn to
before me this ___ day of
______________, 2____.
(seal)
_________________________________
Notary Public
My Commission Expires:___/___/___
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 32 of 34
ATTACHMENT J: IMMIGRATION AND SECURITY CERTIFICATION
If you are providing service, performing work or delivering goods to the DeKalb County
Board of Education/DeKalb County School District including, but not limited to schools,
warehouses and central offices, the applicable Georgia Security and Immigration
Compliance documents found here must be completed, signed, notarized and submitted with
your bid/proposal. Failure to provide this document with your bid/proposal will result in the
disqualification of the bid/proposal.
1) Offeror/Bidder (the "Offeror") shall at all times comply with the Georgia Security and
Immigration Compliance Act, as amended, O.C.G.A. § 13-10-90 et. seq.
2) In order to insure compliance with the Immigration Reform and Control Act of 1986
(IRCA), D.L. 99-603 and the Georgia Security and Immigration Compliance Act, as amended by
the Illegal Immigration Reform Act of 2011, O.C.G.A. § 13-10-90 et. seq. (collectively the “Act”),
the Offeror MUST INITIAL the statement applicable to Offeror below:
(a) ________ (Initial here): Offeror declares under penalties of perjury that,
Offeror has registered at https://e-verify.uscis.gov/enroll/ to verify information of
all new employees in order to comply with the Act; is authorized to use and uses
the federal authorization program under the federal work authorization user
identification number issued on the date of authorization below; will continue to
use the authorization program throughout the contract period; Offeror further
warrants and agrees Offeror shall execute and return any and all affidavits required
by the Act and the rules and regulations issued by the Georgia Department of Labor
as set forth at Rule 300-10-1-.01 et. seq. [Offerors who initial (a) must attach
and return a signed, notarized Contractor Affidavit and Agreement with the
Contract if awarded];
or
(b) ________ (Initial here): Offeror warrants that he/she does not employ any
other persons, and he/she does not intend to hire any employees or to perform the
Contract. [Offerors who initial (b) must attach and return a signed, notarized
Affidavit of Exception with the Contract if awarded];
or
(c) _______ (Initial here) Offeror is an individual who is licensed pursuant
to Title 26 or Title 43 or by the State Bar of Georgia and is in good standing
when such contract is for services to be rendered by such individual and thus
does not have to provide an affidavit.
3) _____ (Initial here) Offeror will not employ or contract with any subcontrator in
connection with a covered contract unless the subcontractor is registered, authorized
to use, and uses the federal work authorization program; and provides Offeror with all
affidavits required by the Act and the rules and regulations issued by the Georgia
Department of Labor as set forth at Rule 300-10-1-.01 et. seq.
4) _____(Initial here) Offeror agrees that, if Offeror employs or contracts with any sub-
contractor in connection with the covered contract under the Act and DOL Rules 300-10-
1-.01, et seq that Offeror will secure from each sub-contractor at the time of the contract
the sub-contractor’s name and address, the employee-number applicable to the sub-
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 33 of 34
contractor, the date the authorization to use the federal work authorization program was
granted to sub-contractor; the subcontractor’s attestation of the subcontractor’s compliance
with the Act and Georgia Department of Labor Rule 300-10-1-.01, et seq.; and the
subcontractor’s agreement not to contract with sub-subcontractors unless the sub-
subcontractor is registered, authorized to use, and uses the federal work authorization
program; and provides subcontractor with all affidavits required by the Act and the rules
and regulations issued by the Georgia Department of Labor as set forth at Rule 300-10-1-
.01 et. seq.
5) ______(Initial here) Offeror agrees to provide the DeKalb County School District with
all affidavits of compliance as required by O.C.G.A. § 13-10-90 et seq. and Georgia
Department of Labor Rules 300-10-1-.01, et seq within five (5) business days of receipt.
_________________________________ ______________________________
Signature Date
____________________________________ _______________________________
EEV/Basic Pilot Program Date of Authorization
User Identification Number
Firm Name: __________________________________________________________
Street/Mailing Address: ________________________________________________
City, State, Zip Code: __________________________________________________
Telephone Number: ___________________________________________________
Email Address: _______________________________________________________
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires:
DeKalb County School District ITB No. 22-752-009
GC Services for Kittredge Magnet School Gymnasium HVAC Installation Project No. 345-35
April 21, 2022 Page 34 of 34
ATTACHMENT L: NO SUBMITTAL RESPONSE FORM
ITB Number: 22-752-009 DCSD Project Nos.: 345-35
Title: GC Services for Kittredge Magnet School Gymnasium HVAC Installation
If your company will not be submitting a proposal in response to this Invitation to Bid, please complete this form and
return or fax, prior to the ITB due date established within to:
DeKalb County Board of Education (the “Board”)
Sam A. Moss Service Center - Procurement Services
Attention: Procurement Manager
1780 Montreal Road
Tucker, Georgia 30084-6705
Fax (678) 676-1475
This information will assist Procurement Services in the preparation of future ITBs.
Company Name: ______________________________________________________________
Contact: ____________________________________________________________________
Address: ____________________________________________________________________
Telephone: _________________________________ Fax: ____________________________
Email:_______________________________________________________________________
Please check reason for a “no submittal.”
_____ Specifications ‘too tight,” geared toward one brand or manufacturer (explain below)
_____ Insufficient time to respond
_____ Specifications unclear (explain below)
_____ We do not offer this service or an equivalent
_____ Our schedule does not permit us to perform
_____ Unable to meet specifications
_____ Unable to meet bond requirements
_____ Unable to hold prices respondent throughout the term of the contract period
_____ Unable to meet insurance requirements
_____ Other________________________________________________________________
Explanation:__________________________________________________________________
____________________________________________________________________________
If submitting this form, only this form needs to be returned.
Appendix A: Owner’s Criteria and Narrative Scope of Work
DCSD PROJECT NO. 345-35 Kittredge Magnet School Gymnasium HVAC Installation
The elements of construction are as follows:
• The Contractor shall supply materials, labor, tools, plant, supplies, equipment, transportation,
superintendence, temporary construction of every nature, and other services and facilities necessary to
complete the construction of the described facilities, including, but not limited to, incidental work described
in the Contract Documents.
• Perform designated demolition as indicated and as required for installation of new mechanical equipment
system.
• Provide one (1) new Air Handling Unit to provide conditioned heating and cooling to the existing Gymnasium
Facility.
• Provide all necessary infrastructure including ductwork (metal and fabric), electrical and natural gas piping.
• Replace removed existing exterior metal wall panels and interior metal liner panels and insulation with new
metal panels matching existing panel profiles and finish.
Other work as identified on drawings.
Alternates:
1. None
1. The Bidder shall be responsible for paying all sales tax in accordance with GA Law section 48-8-63(c) on all material
purchases.
2. The Bidder shall be responsible for coordinating with the DCSD Project Manager and all material and equipment
suppliers to schedule delivery of equipment and material to the school/facility during normal business hours. Once
the Bidder takes possession of material at the site, the care and storage of the material becomes the responsibility
of the Bidder.
3. The Bidder shall obtain all necessary permits required for construction of all work in this scope. The Bidder shall
complete all phases of his work in strict accordance with all applicable local, state, and federal codes and guidelines.
The Bidder will verify that the necessary DeKalb Board of Education approvals have been obtained prior to
beginning of construction.
4. The Bidder is responsible for surveying the existing conditions at the site, to assess installation requirements. The
Bidder is responsible for installing equipment in a workmanlike manner, in compliance with DCSD standards as
well as all applicable codes and regulations.
5. Care shall be taken to minimize damage to surrounding structures and surfaces. The Bidder is responsible for repair
of any disturbed areas, including ceiling tiles, patching and/or repainting walls and floors, and restoring any
disturbed landscaped or paved areas. The Bidder shall submit color samples to Owner for any new materials and/or
paint used for these corrections, to ensure the best match possible for existing finishes. It is the responsibility of
the Bidder to restore any areas damaged by their work to the original condition, or better.
6. The Bidder is responsible for the proper demolition, removal and disposal of existing material disturbed in the
installation of the new equipment. The Bidder is to dispose of all debris and remove materials offsite, with the
exception of any salvageable material: any salvageable material shall be offered to the Owner for possible reuse.
All construction waste is to be recycled to the extent practicable.
7. The Bidder is to keep the work area clean during the completion of the project, and must provide final cleaning of
the work area to the satisfaction of DCSD.
8. The Bidder is responsible for coordinating work and ensuring that Project Manager, Stakeholders, and project
parties are informed of where work is taking place.
9. The Bidder shall restore all construction areas to a condition acceptable to the Owner.
Owner’s Criteria and Narrative Scope of Work Page 1 of 2
10. The Bidder shall include a warranty for his labor.
Substantial Completion
The Contractor is to mobilize and commence work no later than August 2022. All work must be substantially completed
by December 23, 2022. Final Completion must take place no later than 30 days after Substantial Completion. The
Contractor will be allowed to work evening and weekend hours as long as the facility is returned to normal building
functions for regular school hours. While the facility is in operation, all work shall be performed without interruption to
facility operations and activities.
DCSD PROJECT NO. 345-35 Kittredge Magnet School Gymnasium HVAC Installation
All construction documents produced by Stanley, Love-Stanley, PC., dated 8/19/2021
Owner’s Criteria and Narrative Scope of Work Page 2 of 2
APPENDIX B: SPECIAL CONDITIONS
ARTICLE 1
WRITTEN NOTICE
No notice shall be deemed to have been provided to the Architect and the Owner or either of them
as appropriate under the Contract unless and until the writing in which such notice is contained has been
physically placed in the hands of an employee of the Architect or the Owner, respectively, either by
registered or certified mail, Return Receipt Requested, or hand delivery to the following addresses for the
Architect and the Owner, respectively:
To Architect: Stanley Love-Stanley P.C.
1056 Spring Street NW,
Atlanta, GA 30309
To Owner: DeKalb County Board of Education
1780 Montreal Road
Tucker, Georgia 30084
Attention: Mr. Richard H. Boyd, Interim Chief Operating Officer
ARTICLE 2
COMPUTATION OF TIME
Unless otherwise specifically provided in the Contract, when a period of time measured in days,
weeks, months, years or other measurements of time except hours is prescribed by the Contract for the
exercise of any privilege or the discharge of any duty, the first day shall not be counted but the last day
shall be counted. Unless otherwise specifically provided in the Contract, “day” shall mean calendar day.
ARTICLE 3
FF&E
The Contractor is to provide staff on-site to coordinate with the Architect to provide access to all
spaces for the delivery of FF&E.
The Contractor is responsible for final cleaning of all furniture prior to occupancy. This includes all
vertical and horizontal surfaces, inside and out.
ARTICLE 4
PROLIANCE DOCUMENT CONTROL
DCSD has adopted and implemented Proliance as the District’s project management software. The
Contractor will be responsible for inputting all of the Construction Phase documentation it produces into
Proliance. This management will be performed in conjunction with DCSD and the Program Manager. This
includes but is not limited to:
General
• All documentation will be processed through Proliance
• All meeting minutes will be produced and issued through Proliance
• All questions and answers will be processed through Proliance
• All invoicing – architect’s, contractor’s, vendors’, etc. will be processed through
Proliance
• RFIs will be processed in Proliance
• Submittals will be processed in Proliance
Special Conditions (04.2014)
1
• Shop drawings will be processed in Proliance
• Samples (color boards, brick, etc.) will be processed outside Proliance, but will be
tracked by a transmittal inside Proliance
• All O&Ms will be processed in Proliance
• All As-Built/Record Documents will be processed in Proliance
ARTICLE 5
COMMENCEMENT, POSSESSION AND COMPLETION OF THE WORK
5.1 Before commencing Work, the Owner, Architect, Contractor and all interested subcontractors
shall inspect the entire existing building (if there is an existing building or buildings) and Contractor shall
prepare a list of any and all defects or inoperative systems. The list shall be signed by all parties and
retained by the Architect.
5.2 At the time of commencement of Work, the existing building, if any, shall be assumed to be in
structurally sound condition, free from cracks and leaks and that all electrical, heating and air conditioning
and plumbing systems are operational, except as noted on said list.
5.3 Upon completion of the Work, all then existing defects not recorded upon said list shall be
repaired, replaced or made operative by the Contractor at his own risk and expense.
5.4 Certain existing systems (if there is an existing system or systems) may be under warranty or
critical to the Owner’s operation, or both, and, if damaged by Contractor, shall, unless otherwise directed
in writing by the Owner, be repaired only by the Warrantor or the Owner at the Contractor’s expense. The
Contractor shall protect all piping, wiring, equipment and related devices from damage during progress of
the Work and ensure operation unless outages are specifically coordinated with the Owner. These systems
include, without limitation:
a. All utility services to existing facilities, if any, including, water, electricity, telephone,
sewer, and media cable data or video.
b. Security System
c. Fire Alarm System
d. Intercom System
e. Energy Monitoring and Control System
f. TV / Cable Distribution
g. Computer Network System
In the event of damage to any such system, the Contractor shall immediately notify the Architect and the
Owner in writing.
ARTICLE 6
TEMPORARY UTILITIES
The Contractor shall arrange and pay for the installation, set up, use and removal of all temporary
utility service at the Project site. Temporary utilities shall include, but not be limited to sanitary, water,
heating and ventilation, telephone and electrical service.
Special Conditions (04.2014)
2
ARTICLE 7
CLEAN UP
Mud and construction related debris shall be cleaned from roadways and walkways outside
construction limits on a daily basis.
ARTICLE 8
CODE AND STANDARDS
Any codes and standards referred to in the contract documents are minimum standards. Where
the requirements of the contract documents exceed those of the codes and standards, the contract
documents shall govern.
ARTICLE 9
INTERRUPTION OF UTILITIES
Work shall be scheduled to avoid as much as possible interference with the normal operation of
the buildings. The Contractor shall give written notice to the Owner at least ten (10) days in advance of the
date on which he wishes to interrupt power, phones, gas, water or other service. The duration of each
separate interruption shall not exceed forty-eight (48) hours. Interruption may be scheduled between Friday
after the hour of four o’clock (4:00) p.m. and Monday before the hour of eight o’clock (8:00) a.m.
Interruptions of electrical service within buildings exceeding one hour shall be scheduled only between four
o’clock (4:00) p.m. Friday and eight o’clock (8:00) a.m. Monday unless written permission is obtained from
the Owner. The Contractor may otherwise interrupt service at any time that he shall have written permission
from the Owner to do so. In the event of an emergency affecting, or potentially affecting in the opinion of
the Architect or the Owner, the safety of property, health or life, the Owner may restrict interruptions.
ARTICLE 10
PROTECTION OF ROADWAYS, SIDEWALKS, PROPERTY SURFACES AND PERSONS
10.1 The Contractor shall repair and clean roadway, sidewalk and property surfaces located outside
construction limits free of dirt and mud where caused by conveyance of construction or demolition materials,
equipment and personnel to and from the construction site. Contractor shall provide the Architect for his
review a written schedule, by which the Contractor shall perform corrective and clean-up Work. Such Work
shall be done at no additional expense to the Owner.
10.2 The Contractor shall be responsible for damage to property and persons which result from
its Work inside and outside the construction limits. The Contractor shall promptly correct conditions it has
caused which create a health, safety or property danger.
ARTICLE 11
TRASH DISPOSAL
11.1 Burning of trash, refuse or debris or other material on the site is not permitted.
Special Conditions (04.2014)
3
ARTICLE 12
DEMOLITION
12.1 All materials indicated to be removed shall be disposed of off the Owner’s property.
12.2 The use of explosives will not be permitted.
12.3 The amount of dust resulting from the operations shall be controlled to prevent the spread of
dust to avoid creating a nuisance in the surrounding area.
12.4 The procedure proposed for the accomplishment of demolition Work shall be submitted to the
Architect for approval. The procedure shall provide for safe conduct of the Work, careful removal and
disposition of materials, protection of property which is to remain undisturbed and coordination with other
Work in progress. The procedures shall include a detailed description of the methods and equipment to be
used for each operation, and the sequence of operations.
ARTICLE 13
PROTECTION OF PERSONNEL
Where the safety of pedestrians and drivers are endangered in the area of Work, the Contractor
shall use barricades and other necessary precautions at no additional expense to the Owner.
ARTICLE 14
VEHICLE PARKING REGULATIONS
Designated Parking Areas: The Contractor must park all vehicles inside the designated
construction area. The Contractor is responsible for transporting its employees to and from the job site
from offsite staging areas.
ARTICLE 15
STREET ADDRESS
For purposes of utility work, the street address of the sites are:
Kittredge Magnet School
2383 N. Druid Hills Rd. NE,
Atlanta, GA 30329
ARTICLE 16
SITE LIMITATIONS
Construction and staging are limited to the areas within the “Limits of Fenced Construction Area”
indicated on the plans.
ARTICLE 17
ACCESS TO SITE BY PERSONNEL OF OWNER
The Contractor agrees that mechanics, electricians, and maintenance personnel of the Owner may
enter onto the site during the progress of the Work for the purpose of maintaining existing facilities, if any,
and for the purpose of taking emergency measures necessary to preserve life or property. The Contractor
shall have the right to exclude from the site any mechanic or maintenance personnel who undertakes to
enter without a hard hat or who violates any of the safety regulations imposed by the U.S. Department of
Labor, OSHA (Occupation Safety & Health Act), by the Contractor, by law, or by the State Commissioner
of Labor.
Special Conditions (04.2014)
4
ARTICLE 18
HAZARDOUS MATERIALS
18.1 The Contractor shall be responsible for initiating, maintaining and supervising all safety
precautions and programs in connection with the performance of the Contract.
18.2 Disposal of Environmental Hazardous Items: The Owner has contracted with a special
contractor to dispose of Asbestos Type Hazardous items on a large scale. If the Contractor comes in
contact with small amounts then, the Owner is prepared to remove these items with its own crew. The
Contractor is hereby notified that these are the conditions from which they will work by providing a Bid for
any work with Owner. Exception: PCB in Ballast. The Contractor shall remove and separate the ballasts
from the lights into two groups. The first group is all ballasts which clearly state that they contain NO PCB.
These can be disposed of as waste. The second group consists of all ballasts which are marked
CONTAINS PCB. These ballasts shall be packed to a maximum of 1050 pounds in three ring metal drums
consistent with requirements for packing group III under DOT MT - 181 regulations. A manifest for each
group shall be prepared for Owner’s signature for each shipment. There is no limit to the number of drums
to be shipped. Inspections will be made of drums on a random basis to determine the quality of the ballast
sort. Summary: It will be the Contractor’s responsibility to remove and separate each type of ballasts. It
will be the Contractors responsibility to properly load all metal drums. The Owner will be responsible for
providing the proper drums and getting these items delivered to a Hazardous Dumping site.
ARTICLE 19
DESIGN PROFESSIONAL
If the Owner’s design professional for the Project is an engineer rather than an architect, then the
term “Architect” as used throughout these Special Conditions shall mean “Engineer”.
Special Conditions (04.2014)
5
Appendix - C
Kittredge Magnet School Gymnasium HVAC Installation
Activity Duration Start Date End Date
Advertise for GC Services 35 Days 4/21/2022 5/26/2022
Board Approval 1 Day 7/11/2022 7/11/2022
Contract Execution 25 Days 7/11/2022 8/5/2022
Notice to Proceed 1 Day 8/5/2022 8/5/2022
Construction 140 Days 8/5/2022 12/23/2022
Construction 140 Days 8/5/2022 12/23/2022
Substantial Completion 1 Day 12/23/2022
Closeout 30 Days 12/23/2022 1/22/2023
Start Warranty Period - 1 Year 12/23/2022
Final Documentation 30 Days 12/23/2022 1/22/2023
DeKalb County School District | 2022-2023 CALENDAR
(Approved by the Board of Education on December 13, 2021)
4 Independence Day JULY ‘22 JANUARY ‘23
2 Winter Break
S M T W Th F S S M T W Th F S
3 Post/Pre-Planning Day
1 2 1 2 3 4 5 6 7
4 First Day of 2nd Semester
3 4 5 6 7 8 9 8 9 10 11 12 13 14 16 Dr. M. L. King, Jr. Day
10 11 12 13 14 15 16 15 16 17 18 19 20 21
17 18 19 20 21 22 23 22 23 24 25 26 27 28
24 25 26 27 28 29 30 29 30 31
19 Instructional Days
31
AUGUST ‘22 FEBRUARY ‘23
1-5 Pre-Planning Days 17 February Break
S M T W Th F S S M T W Th F S
8 First Day of School 20 Presidents’ Day
1 2 3 4 5 6 1 2 3 4
7 8 9 10 11 12 13 5 6 7 8 9 10 11
14 15 16 17 18 19 20 12 13 14 15 16 17 18
21 22 23 24 25 26 27 19 20 21 22 23 24 25
28 29 30 31 26 27 28
18 Instructional Days 18 Instructional Days
SEPTEMBER ‘22 MARCH ‘23
5 Labor Day 10 Independent Learner
S M T W Th F S S M T W Th F S
Day / Professional
1 2 3 1 2 3 4 Development Day
4 5 6 7 8 9 10 5 6 7 8 9 10 11
11 12 13 14 15 16 17
12 13 14 15 16 17 18
18 19 20 21 22 23 24
19 20 21 22 23 24 25
25 26 27 28 29 30
21 Instructional Days 26 27 28 29 30 31 23 Instructional Days
7 Fall Break OCTOBER ‘22 APRIL ‘23
3-7 Spring Break
S M T W Th F S S M T W Th F S
10 Columbus Day/
1 1
Indigenous Peoples
Day 2 3 4 5 6 7 8 2 3 4 5 6 7 8
9 10 11 12 13 14 15 9 10 11 12 13 14 15
19 Instructional Days 16 17 18 19 20 21 22 16 17 18 19 20 21 22
23 24 25 26 27 28 29 23 24 25 26 27 28 29 15 Instructional Days
30 31 30
NOVEMBER ‘22 MAY ‘23
8 Independent Learner 24 Last Day of School
S M T W Th F S S M T W Th F S
Day / Professional 25 Post Planning
1 2 3 4 5 1 2 3 4 5 6
Development Day 29 Memorial Day
6 7 8 9 10 11 12 7 8 9 10 11 12 13
21-25 Thanksgiving Break 13 14 15 16 17 18 19 14 15 16 17 18 19 20
20 21 22 23 24 25 26 21 22 23 24 25 26 27
27 28 29 30 28 29 30 31 18 Instructional Days
17 Instructional Days
DECEMBER ‘22 JUNE ‘23 First/Last Day of Semester
16 Last Day of 1st Semester Holiday/Break (School Closed)
S M T W Th F S S M T W Th F S
19-30 Winter Break Teachers’ Workday/
1 2 3 1 2 3
Professional Development Day
4 5 6 7 8 9 10 4 5 6 7 8 9 10 (School Closed)
12 Instructional Days 11 12 13 14 15 16 17 11 12 13 14 15 16 17 Independent Learner Day/
18 19 20 21 22 23 24 18 19 20 21 22 23 24 Professional Development Day
87 Instructional Days Total 25 26 27 28 29 30 31 25 26 27 28 29 30
93 Instructional Days Total
APPENDIX E
STANDARD FORM OF
FIXED PRICE CONSTRUCTION CONTRACT
BETWEEN
THE DEKALB COUNTY BOARD OF EDUCATION
AND
_________________________________________
[Contractor]
PROJECT: Kittredge Magnet School Gymnasium HVAC
Installation
Project Address: 2383 N. Druid Hills Rd. NE,
Atlanta, Georgia 30329
ARCHITECT: Stanley, Love-Stanley P.C.
Architect’s Address: 1056 Spring Street NW,
Atlanta, Georgia 30309
Cost Code: SP5NEWFAC.34535.GENCONTR
DeKalb BOE Fixed Price Construction Contract 03.2022 i
Table of Contents
ARTICLE 1 DOCUMENTS INCORPORATED BY REFERENCE ................................................................ 1
ARTICLE 2 REPRESENTATIONS OF THE CONTRACTOR ....................................................................... 1
2.1 General.......................................................................................................................................... 1
2.2 Qualification Information. .............................................................................................................. 1
ARTICLE 3 CONTRACT CONSTRUCTION ................................................................................................. 2
3.1 Intent and Interpretation. ............................................................................................................... 2
3.2 Ownership. .................................................................................................................................... 4
ARTICLE 4 CONTRACTOR'S PERFORMANCE ......................................................................................... 4
4.1 Generally. ...................................................................................................................................... 4
ARTICLE 5 TIME FOR CONTRACTOR'S PERFORMANCE ....................................................................... 5
5.1 Time for Performance. .................................................................................................................. 5
5.2 Liquidated Damages for Delay of Substantial Completion. .......................................................... 5
5.3 Substantial Completion. ................................................................................................................ 5
5.4 Time Is Of The Essence. ............................................................................................................... 5
ARTICLE 6 FIXED PRICE AND CONTRACT PAYMENTS .......................................................................... 5
6.1 Contract Price................................................................................................................................ 5
6.2 Schedule of Values. ...................................................................................................................... 5
6.3 Payment Procedures. .................................................................................................................... 6
6.4 Payments by Contractor. ............................................................................................................... 7
6.5 No Acceptance of Work. ............................................................................................................... 7
6.6 Refusal to Make Payment. ............................................................................................................ 7
6.7 Untimely Payments. ...................................................................................................................... 8
6.8 Inspection and Payment at Substantial Completion. .................................................................... 8
6.9 Final Completion. .......................................................................................................................... 8
6.10 Final Inspection; Final Approval for Payment. .............................................................................. 8
6.11 Time for Final Completion; Liquidated Damages for Delay in Final Completion. ......................... 9
6.12 Conditions Precedent to Final Payment. ....................................................................................... 9
6.13 Final Payment. .............................................................................................................................. 9
ARTICLE 7 INFORMATION AND MATERIAL SUPPLIED BY THE OWNER .............................................. 9
7.1 Generally. ...................................................................................................................................... 9
7.2 Easements. ................................................................................................................................... 9
7.3 Contract Copies. ......................................................................................................................... 10
ARTICLE 8 CEASE AND DESIST ORDER ................................................................................................ 10
ARTICLE 9 DUTIES, OBLIGATIONS AND RESPONSIBILITIES OF THE CONTRACTOR ..................... 10
9.1 Generally. .................................................................................................................................... 10
9.2 Warranty. ..................................................................................................................................... 11
9.3 Schedule for Completing Work. .................................................................................................. 12
9.4 Storm Water Discharge Permits.................................................................................................. 12
DeKalb BOE Fixed Price Construction Contract 03.2022 ii
ARTICLE 10 INDEMNITY ........................................................................................................................... 12
ARTICLE 11 THE PROJECT ARCHITECT ................................................................................................ 13
11.1 Architect. ..................................................................................................................................... 13
ARTICLE 12 CLAIMS BY THE CONTRACTOR ......................................................................................... 14
12.1 Generally. .................................................................................................................................... 14
12.2 Delays Generally. ........................................................................................................................ 15
12.3 Mediation. .................................................................................................................................... 16
ARTICLE 13 SUBCONTRACTORS ............................................................................................................ 16
ARTICLE 14 CHANGE ORDERS ............................................................................................................... 17
14.1 Generally. .................................................................................................................................... 17
ARTICLE 15 DISCOVERING AND CORRECTING DEFECTIVE OR INCOMPLETE WORK ................... 19
15.1 Work in Violation of Contract....................................................................................................... 19
15.2 Work in Conformity with Contract. .............................................................................................. 19
15.3 Defective or Nonconforming Work. ............................................................................................. 19
15.4 Duty to Correct Defective or Nonconforming Work. .................................................................... 20
15.5 Owner’s Option............................................................................................................................ 20
ARTICLE 16 TERMINATION BY THE CONTRACTOR ............................................................................. 20
ARTICLE 17 OWNER'S RIGHT TO SUSPEND CONTRACTOR'S PERFORMANCE .............................. 20
17.1 Suspension.................................................................................................................................. 20
17.2 Compensation. ............................................................................................................................ 20
ARTICLE 18 TERMINATION BY THE OWNER ......................................................................................... 21
18.1 Termination for Convenience. ..................................................................................................... 21
18.2 Termination for Cause. ................................................................................................................ 22
18.3 Termination Not Subject to Article 12. ........................................................................................ 22
ARTICLE 19 INSURANCE .......................................................................................................................... 22
ARTICLE 20 SURETY BONDS .................................................................................................................. 22
ARTICLE 21 PROJECT RECORDS ........................................................................................................... 22
ARTICLE 22 APPLICABLE LAW / VENUE AND JURISDICTION.............................................................. 23
22.1 Applicable Law / No Waiver. ....................................................................................................... 23
22.2 Jurisdiction and Venue. ............................................................................................................... 23
ARTICLE 23 SUCCESSORS AND ASSIGNS ............................................................................................ 23
EXHIBIT “A” REQUIRED INSURANCE ..................................................................................................... 25
EXHIBIT “A-1” ENDORSEMENT TO BUILDER’S RISK ............................................................................ 28
EXHIBIT “B” LIQUIDATED DAMAGES ...................................................................................................... 29
EXHIBIT “C” CONTRACTOR AFFIDAVIT ................................................................................................. 29
EXHIBIT “D” SUBCONTRACTOR AFFIDAVIT .......................................................................................... 32
EXHIBIT “E” LIST OF PLANS AND SPECIFICATIONS FOR THE PROJECT ......................................... 34
EXHIBIT “F” MINIMUM REQUIREMENTS FOR CONTRACTOR’S SCHEDULE OF CONSTRUCTION . 35
DeKalb BOE Fixed Price Construction Contract 03.2022 iii
This FIXED PRICE CONSTRUCTION CONTRACT (the "Contract") is made and entered into by
and between THE DEKALB COUNTY BOARD OF EDUCATION (the “Owner”) and
________________________________ (the "Contractor"). This Contract shall be effective on the date
executed by the last party to execute it.
This Contract is for the construction of a project identified as Kittredge Magnet School Gymnasium
HVAC Installation (the "Project").
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged,
the parties agree as follows:
ARTICLE 1
DOCUMENTS INCORPORATED BY REFERENCE
This Contract includes this instrument, all exhibits hereto, the plans and specifications for the
Project identified thereon as such, the Contractor’s Proposal, Supplemental Conditions, if any, Special
Conditions, if any, and all Addenda issued prior to execution of the Contract, if any, plus the following (if
any):
____________________________________________________________________________________
____________________________________________________________________________________
___________________________________________________________________________________,
all of which are hereby incorporated herein by reference and made a part hereof. Attached hereto as Exhibit
“E” is a list of the plans and specifications for the Project. Change Orders issued hereafter, and any other
amendments executed by the Owner and the Contractor, shall become and be a part of this Contract.
Documents not included or expressly contemplated in this Article 1 do not, and shall not, form any part of
this Contract. The Contract, of which this instrument is a part, may sometimes be referred to as the
“Contract Documents.”
ARTICLE 2
REPRESENTATIONS OF THE CONTRACTOR
2.1 General. In order to induce the Owner to execute this Contract and recognizing that the Owner is
relying thereon, and without limiting or restricting any other representation or warranty set forth elsewhere
or implied by law, the Contractor, by executing this Contract, makes the following express representations
and warranties to the Owner:
2.1.1 The Contractor is fully qualified to act as the contractor for the Project and has, and shall
maintain, any and all licenses, permits or other authorizations necessary to act as the contractor for, and
to construct, the Project.
2.1.2 The Contractor has visited, inspected and become familiar with the Project site and the
local conditions under which the Project is to be constructed and operated.
2.1.3 The Contractor has received, reviewed and carefully examined all of the documents which
make up this Contract, including, but not limited to, the plans and specifications, and believes them in all
respects to be complete, accurate, adequate, consistent, coordinated and sufficient for construction.
2.2 Qualification Information. The Contractor represents, warrants and affirms that only truthful,
complete and correct information has been provided to the Owner in the Contractor’s Prequalification
Statement and/or proposal documents, if any, and in any other communication from the Contractor
DeKalb BOE Fixed Price Construction Contract 03.2022 1
regarding the Contractor’s qualifications or responsibility to perform the obligations of the Contractor under
this Contract (all such information being referred to herein as “Qualification Information”). The Contractor
further represents, warrants and affirms that in the event that any Qualification Information changed in any
material way after it was communicated from Contractor and before this Contract is signed by all parties,
Contractor has immediately notified the Owner, in writing, of such change or changes and Contractor
agrees that Owner may take such action thereon as Owner deems appropriate. The Contractor
acknowledges and agrees that the Owner has relied, and will continue to rely, on the truthfulness,
completeness and correctness of the Qualification Information. The Contractor acknowledges and agrees
that all Qualification Information is material and important to the Owner’s evaluation of the Contractor’s
qualifications and responsibility to undertake the Contractor’s obligations under this Contract. Contractor
acknowledges and agrees that if the Contractor knowingly provided any false, incorrect, misleading or
incomplete information to the Owner in any Qualification Information, or failed to advise the Owner in writing
of any material change in such information as set forth in this Paragraph, this Contract shall be deemed to
be materially breached by Contractor and subject to immediate termination for cause or rescission for cause
by the Owner, at the sole option of the Owner. The Owner also shall have and retain any and all other
rights and remedies provided by law, in contract or otherwise.
ARTICLE 3
CONTRACT CONSTRUCTION
3.1 Intent and Interpretation. With respect to the intent and interpretation of this Contract, the Owner
and the Contractor agree as follows:
3.1.1 This Contract, together with the Contractor's and Surety's performance and payment bonds
for the Project, constitute the entire and exclusive agreements between the parties with reference to the
Project, and said Contract supersedes any and all prior discussions, communications, representations,
understandings, negotiations, or agreements. This Contract also supersedes any bid documents, but only
to the extent that it is inconsistent therewith.
3.1.2 Anything that may be required, implied or inferred by the documents which make up this
Contract, or any one or more of them, shall be provided by the Contractor for the Contract Price.
3.1.3 Nothing contained in this Contract shall create, nor be interpreted to create, privity or any
other relationship whatsoever between the Owner and any person or entity except the Contractor.
3.1.4 The specification herein of any act, failure, refusal, omission, event, occurrence or
condition as constituting a material breach of this Contract shall not imply that any other, non-specified act,
failure, refusal, omission, event, occurrence or condition shall be deemed not to constitute a material breach
of this Contract.
3.1.5 The Contractor shall have a continuing duty to read, examine, review, compare and
contrast each of the documents which make up this Contract, shop drawings, and other submittals. Each
of the documents is complementary and shall be interpreted so that what is called for by one shall be as
binding as if called for by all. Should the Contractor observe any conflicts, ambiguity, errors or omissions
within the documents, he shall, by written notice, bring them to the Owner’s and Architect’s attention for
decision and revision as soon as possible after originally observed and before proceeding with the affected
Work. In the event of duplication or conflicts between the documents after the Contract has been executed,
the most expensive method of work, materials and equipment shall be construed as the requirement, with
a credit for all costs saved accruing to the Owner in the event the least expensive method of work is directed.
The express or implied approval by the Owner or the Architect of any shop drawings or other submittals
shall not relieve the Contractor of the continuing duties imposed hereby, nor shall any such approval be
evidence of the Contractor's compliance with this Contract. The Owner has requested the Architect to only
prepare documents for the Project, including the plans and specifications for the Project, which are
accurate, adequate, consistent, coordinated and sufficient for construction. However, the Owner makes no
DeKalb BOE Fixed Price Construction Contract 03.2022 2
representation or warranty of any nature whatsoever to the Contractor concerning such documents. The
Contractor again hereby acknowledges and represents that it has received, reviewed and carefully
examined such documents, believes them to be complete, accurate, adequate, consistent, coordinated and
sufficient for construction, and that the Contractor has not, does not, and will not rely upon any
representations or warranties by the Owner concerning such documents, as no such representations or
warranties have been or are hereby made.
3.1.6 Plans are not intended to be scaled or to act as shop drawings.
3.1.7 In the event of any conflict, discrepancy, or inconsistency among any of the documents
which make up this Contract, interpretation will be based on the following priority:
3.1.7.1 Addenda (if any), with those of later date having precedence over those of earlier date.
3.1.7.2 This Agreement.
3.1.7.3 Supplemental or Special Conditions (if any).
3.1.7.4 Specifications.
3.1.7.5 Plans, with the following priority:
(a) As between figures given on plans and scaled measurements, the figures shall
govern.
(b) As between large scale plans and small scale plans, the large scale plans shall
govern.
3.1.8 Whenever an item is specified or shown on the plans by detail or reference, it shall be
considered typical for other items which are obviously intended to be the same even though not so
designated or specifically named but do serve the same function in the building.
3.1.9 Any material specified by reference to the number, symbol, or title of a specific standard
such as a Commercial Standard, a Federal Specification, a trade association standard, or other similar
standard, shall comply with the requirements in the latest revision thereof and any amendment or
supplement thereto in effect on the date indicated on the specifications, except as limited, or modified in
such references. The standards referred to, except as modified in the Contract, shall have full force and
effect as though printed in the Contract. The Contractor shall make itself aware of the contents of such
standards and shall furnish the field office with one (1) full set of each.
3.1.10 If Owner elects to accept any items proposed by the Contractor as a substitution, the
Contractor shall assume full responsibility for the proper performance of any substitution to the criteria set
forth in the Contract and assume the costs of any changes in the Work which may be due to such
substitution.
3.1.11 When a word, term, or phrase is used in this Contract, it shall be interpreted or construed
first, as defined herein; second, if not defined, according to its generally accepted meaning in the
construction industry; and third, if there is no generally accepted meaning in the construction industry,
according to its common and customary usage.
3.1.12 The words "include", "includes", or "including", as used in this Contract, shall be deemed
to be followed by the phrase, "without limitation".
3.1.13 Wherever the terms “necessary”, “suitable”, “as directed”, “when directed”, “satisfactory”,
“good and sufficient”, “approved”, or other general qualifying terms are used on the plans, they are deemed
to be followed by the words “in the opinion of the Architect”, or “by the Architect”, as the case may be.
DeKalb BOE Fixed Price Construction Contract 03.2022 3
3.1.14 Unless otherwise stated, the terms “approval”, “approved”, “approved equal”, “or equal”, or
“other approved”, are deemed to be followed by the words “in the opinion of the Architect”, or “by the
Architect”, as the case may be.
3.1.15 If the Owner’s design professional for the Project is an engineer rather than an architect,
then the term “Architect” as used throughout this Contract shall mean “Engineer”.
3.1.16 Unless otherwise stated, the term “day” means “calendar day” and the term “days” means
“calendar days”.
3.1.17 “Work” means any and all labor, supervision, coordination, work, supplies, fixtures,
appliances, furnishings, vehicles, equipment, services, facilities, tools, materials, computers, transportation,
storage, power, fuel, heat, light, cooling, utilities, insurance, bonds, items, documents and things required
by the Contract Documents to be performed, obtained, furnished, provided, or supplied by Contractor,
including without limitation all construction, testing, and permitting required to render the Project, and every
component thereof, operational and usable for its intended purposes.
3.2 Ownership. The documents which make up this Contract, and each of them, as well as any other
documents furnished by the Owner, shall remain the property of the Owner. The Contractor shall have the
right to keep one (1) copy of the Contract upon completion of the Project; provided, however, that in no
event shall the Contractor use, or permit to be used, any portion or all of such Contract on other projects
without the Owner's prior written authorization.
ARTICLE 4
CONTRACTOR'S PERFORMANCE
4.1 Generally. The Contractor shall perform all of the Work required, implied or reasonably inferable
from this Contract including, but not limited to, the following:
4.1.1 Construction of the Project.
4.1.2 The furnishing of required surety bonds and insurance.
4.1.3 The provision, and prompt payment therefore, of labor, supervision, services, materials,
supplies, equipment, fixtures, appliances, facilities, tools, transportation, storage, power, fuel, heat, light,
cooling, or other utilities, required for construction and all necessary building permits and other permits,
licenses, fees and governmental inspections required for the construction of the Project.
4.1.4 The creation and submission to the Owner of detailed and comprehensive as-built
drawings depicting all as-built construction. Said as-built drawings shall be submitted to the Owner upon
Final Completion of the Project and receipt of same by the Owner shall be a condition precedent to final
payment to the Contractor.
4.1.5 The Contractor shall develop a written site safety plan incorporating the most recent site
evacuation plan submitted by the Architect and shall submit such safety plan to the Owner for review and
comment. The Contractor shall be solely responsible for site safety.
4.1.6 The Contractor shall develop a written site security plan incorporating the most recent
information obtained from the District’s police force and the school principal and shall submit such security
plan to the Owner for review and comment. The Contractor shall be solely responsible for site security.
DeKalb BOE Fixed Price Construction Contract 03.2022 4
ARTICLE 5
TIME FOR CONTRACTOR'S PERFORMANCE
5.1 Time for Performance. The Contractor shall commence the performance of this Contract on the
day identified in the Master Schedule issued with the RFP and will be completed no later than the
Substantial and Final Completion dates identified in the same Master Schedule. The Substantial and Final
Completion dates will not be extended because the Contractor is delinquent in providing the DCSD BOE
with the properly executed contract, payment and performance bonds, and required certificates of
insurance, including, but not limited to, builder risk riders. These documents are required to be submitted
to the DeKalb County Board of Education per the timeframe identified in the Notice of Award. The
Contractor shall accomplish Substantial Completion of the Project on or before: .
Final Completion of each phase shall occur on or before thirty (30) calendar days from the
substantial completion date of each phase. The time for achieving Substantial Completion may sometimes
be referred to in the Contract Documents as the “Contract Time.”
5.2 Liquidated Damages for Delay of Substantial Completion. The Contractor shall pay the Owner for
each and every calendar day of unexcused delay in achieving Substantial Completion beyond the date set
forth herein for Substantial Completion the sum indicated at Exhibit “B” attached hereto and by reference
made a part hereof. Any sums due and payable hereunder by the Contractor shall be payable, not as a
penalty, but as liquidated damages representing an estimate of delay damages likely to be sustained by
the Owner. When the Owner reasonably believes that Substantial Completion will be inexcusably delayed,
the Owner shall be entitled, but not required, to withhold from any amounts otherwise due the Contractor
an amount then believed by the Owner to be adequate to recover liquidated damages applicable to such
delays. If and when the Contractor overcomes the delay in achieving Substantial Completion, or any part
thereof, for which the Owner has withheld payment, the Owner shall promptly release to the Contractor
those funds withheld, but no longer applicable, as liquidated damages.
5.3 Substantial Completion. The term "Substantial Completion", as used herein, shall mean that point
at which, as certified in writing by the Architect, the Project is at a level of completion in strict compliance
with this Contract such that the Owner can enjoy beneficial use or occupancy and can use or operate it in
all respects, for its intended purpose. Partial use or occupancy of the Project shall not result in the Project
being deemed substantially complete, and such partial use or occupancy shall not be evidence of
Substantial Completion.
5.4 Time Is Of The Essence. All limitations of time set forth herein are material and are of the essence
of this Contract.
ARTICLE 6
FIXED PRICE AND CONTRACT PAYMENTS
6.1 Contract Price. The Owner shall pay, and the Contractor shall accept, as full and complete payment
for the Contractor's timely performance of its obligations hereunder the fixed price of
___________________________________ Dollars ($__________). The price set forth in this Paragraph
6.1 shall constitute the Contract Price, which shall not be modified except by Change Order as provided in
this Contract. The Contract Price includes the following Alternate(s), if any:
___________________________________________________________________________________.
6.2 Schedule of Values. Within ten (10) calendar days of the effective date hereof, the Contractor shall
prepare and present to the Owner and the Architect the Contractor's Schedule of Values apportioning the
Contract Price among the different elements of the Project for purposes of periodic and final payment. The
Contractor's Schedule of Values shall be presented in whatever format, with such detail, and backed up
with whatever supporting information the Architect or the Owner requests. The Contractor shall not front-
end load its Schedule of Values by imbalancing it or by increasing any element thereof in excess of the
DeKalb BOE Fixed Price Construction Contract 03.2022 5
actual cost, and any violation of this provision by the Contractor shall constitute a material breach of this
Contract. The Contractor's Schedule of Values will be utilized for the Contractor's Payment Requests but
shall only be so utilized after it has been acknowledged in writing by the Architect and the Owner.
6.3 Payment Procedures. The Owner shall pay the Contract Price to the Contractor in accordance with
the procedures set forth in this Article 6. On or before the 5th day of each month after commencement of
performance, but no more frequently than once monthly, the Contractor may submit a Payment Request
for the period ending the last day of the previous month. Said Payment Request shall be in such format
and include whatever supporting information as may be required by the Architect, the Owner, or both
including, without limitation, supporting pay applications submitted by all Subcontractors and an itemization
and/or invoices of all direct costs incurred by Contractor for labor, materials, equipment and/or any third-
party services which are being included in such Payment Request. Therein, the Contractor may request
payment for ninety percent (90%) of that part of the Contract Price allocable to Contract requirements
properly provided, labor, materials and equipment properly incorporated in the Project, and materials or
equipment necessary for the Project and properly stored at the Project site (or elsewhere if offsite storage
is approved in writing by the Owner), less the total amount of previous payments received from the Owner.
Any payment on account of stored materials or equipment will be subject to the Contractor providing written
proof that the Owner has title to such materials or equipment and that they are fully insured against loss or
damage. Moreover, any sums approved for stored materials shall be at actual cost and shall not include
markup by subcontractor or Contractor. Actual cost means costs charged by the manufacturer or the
distributor for the manufacturer and the Payment Request shall include copies of invoices from the
manufacturer or the distributor.
Prior to or concurrent with Contractor’s second Payment Request, Contractor shall submit
to Owner a draft proposed closeout submittal for review and comment by the Owner and the Architect. If
the Owner or Architect provide comments, Contractor shall make any required changes to the draft
proposed closeout submittal and resubmit to the Owner with Contractor’s next Payment Request.
When fifty percent (50%) of the Contract Price, as it may be adjusted, is due and the
manner of completion of the Work and its progress are reasonably satisfactory to the Architect, the Owner,
at its sole discretion, may reduce retainage withheld. If, after discontinuing the retention, the Architect
determines that the Work is unsatisfactory or has fallen behind schedule, retention shall be resumed at the
previous level.
Each Payment Request shall be signed by the Contractor and shall constitute the
Contractor's representation that the quantity of Work has reached the level for which payment is requested,
that the Work has been properly installed or performed in strict compliance with this Contract, and that the
Contractor knows of no reason why payment should not be made as requested. Each Payment Request
shall be accompanied by 8" x 10" photographs of good quality and digital copies on cd depicting the then-
current status of the Project and including such views, including without limitation aerial views, as the
Architect or the Owner may reasonably require. With each payment request, Contractor will provide a fully
updated, detailed construction schedule for use by the Architect and Owner in determining the actual
progress of the project with respect to the payment application.
Thereafter, the Architect shall review the Payment Request and may also review the Work
at the Project site or elsewhere to determine whether the quantity and quality of the Work is as represented
in the Payment Request and is as required by this Contract. The Architect shall approve in writing the
amount which, in the opinion of the Architect, is properly owing to the Contractor. The Owner, after the
approval of the Georgia Department of Education if so required, shall make payment to the Contractor
within thirty (30) days following the Architect's written approval of each Payment Request. The amount of
each such payment shall be the amount approved for payment by the Architect less such amounts, if any,
otherwise owing by the Contractor to the Owner or which the Owner shall have the right to withhold as
authorized by this Contract. The Architect's approval of the Contractor's Payment Requests shall not
preclude the Owner from the exercise of any of its rights as set forth in Paragraph 6.6 herein below. The
submission by the Contractor of a Payment Request also constitutes an affirmative representation and
warranty that all Work for which the Owner has previously paid is free and clear of any lien, claim, or other
DeKalb BOE Fixed Price Construction Contract 03.2022 6
encumbrance of any person or entity whatsoever. As a condition precedent to payment, the Contractor
shall, if required by the Owner, also furnish to the Owner properly executed waivers of claim or lien, in a
form acceptable to the Owner, from Contractor and from all subcontractors, materialmen, suppliers or
others having claim or lien rights, wherein Contractor and said subcontractors, materialmen, suppliers or
others having claim or lien rights shall acknowledge receipt of all sums due pursuant to all prior Payment
Requests and waive and relinquish any liens, lien rights or other claims relating to the Project site.
Furthermore, the Contractor warrants and represents that, upon payment of the Payment Request
submitted, title to all Work included in such payment shall be vested in the Owner.
6.4 Payments by Contractor. When payment is received from the Owner, the Contractor shall
immediately pay all subcontractors, materialmen, laborers and suppliers the amounts they are due for the
Work covered by such payment. In the event the Owner becomes informed that the Contractor has not
paid a subcontractor, material man, laborer, or supplier as provided herein, the Owner shall have the right,
but not the duty, to issue future checks and payment to the Contractor of amounts otherwise due hereunder
naming the Contractor and any such subcontractor, material man, laborer, or supplier as joint payees. Such
joint check procedure, if employed by the Owner, shall create no rights in favor of any person or entity
beyond the right of the named payees to payment of the check and shall not be deemed to commit the
Owner to repeat the procedure in the future.
6.5 No Acceptance of Work. Neither payment to the Contractor, utilization of the Project for any
purpose by the Owner, nor any other act or omission by the Owner shall be interpreted or construed as an
acceptance of any Work of the Contractor not strictly in compliance with this Contract.
6.6 Refusal to Make Payment. The Owner shall have the right to refuse to make payment and, if
necessary, may demand the return of a portion or all of the amount previously paid to the Contractor due
to:
6.6.1 The quality of a portion, or all, of the Contractor's Work not being in accordance with the
requirements of this Contract.
6.6.2 The quantity of the Contractor's Work not being as represented in the Contractor's Payment
Request, or otherwise.
6.6.3 The Contractor's rate of progress being such that, in the opinion of the Owner or the
Architect, or both, Substantial Completion or Final Completion, or both, may be inexcusably delayed.
6.6.4 Reasonable evidence that the Work cannot be completed for the unpaid balance of the
Contract Price.
6.6.5 The Contractor's failure to use Contract funds, previously paid the Contractor by the Owner,
to pay Contractor's Project-related obligations including, but not limited to, subcontractors, laborers and
material and equipment suppliers.
6.6.6 Claims made, or likely to be made, against the Owner or its property.
6.6.7 Loss or damage caused by the Contractor.
6.6.8 The Contractor’s failure or refusal to perform any of its obligations relating to safety and/or
security, including without limitation the safety related obligations set forth in the Specifications Division 1
– General Requirements.
6.6.9 The Contractor's failure or refusal to perform any of its obligations to the Owner.
In the event that the Owner makes written demand upon the Contractor for amounts previously paid by the
Owner as contemplated in this Paragraph 6.6 the Contractor shall promptly comply with such demand.
DeKalb BOE Fixed Price Construction Contract 03.2022 7
6.7 Untimely Payments. If within thirty (30) days from the date payment to the Contractor is due, the
Owner, without cause or basis hereunder, fails to pay the Contractor any amounts then due and payable
to the Contractor, the Contractor shall have the right to cease Work until receipt of proper payment after
first providing ten (10) days written notice of its intent to cease Work to the Owner.
6.7.1 Payments due from the Owner to the Contractor under the terms of this Contract which
remain unpaid for thirty (30) days after the date when due will thereafter accrue interest at the rate of six
percent (6%) per annum until payment of such amount as is due has been made in full provided that notice
has been given as set forth in O.C.G.A. § 13-11-7. Acceptance of progress payments or final payment
shall release all claims for interest on said payments. To the fullest extent allowed by law, the Contract
Documents shall supersede all provisions of the Georgia Prompt Pay Act, O.C.G.A. § 13-11-1, et seq.
6.8 Inspection and Payment at Substantial Completion. When Substantial Completion has been
achieved, the Contractor shall notify the Owner and the Architect in writing and shall furnish to the Architect
a detailed and quantified punchlist of those matters yet to be finished and proposed cost estimates for each
item on the punchlist. The Architect will thereupon conduct an inspection to confirm that the Work is in fact
substantially complete and shall review the Contractor’s punchlist for accuracy as to the items on the
punchlist and the Contractor’s cost estimate for completing each item on the punchlist. Upon its
confirmation that the Contractor's Work is substantially complete and approval of the punchlist and cost
estimates and upon delivery of the Contractor’s punchlist to the Owner and the approval by Owner of the
punchlist, the Architect will so certify to the Owner and Contractor in writing and will therein set forth the
date of Substantial Completion. Guarantees and equipment warranties required by this Contract shall
commence on the date of Substantial Completion. Upon Substantial Completion, the Owner shall pay the
Contractor an amount sufficient to increase total payments to the Contractor to one hundred percent (100%)
of the Contract Price less any amounts attributable to liquidated damages, together with two hundred
percent (200%) of the reasonable costs as determined by the Owner for completing all incomplete Work,
correcting and bringing into conformance all defective and nonconforming Work, and handling any
outstanding or threatened claims.
6.9 Final Completion. "Final Completion" means the completion of all Work required by, and in strict
compliance with, the Contract, including start-up, testing, obtaining regulatory approvals from all applicable
authorities, and all preparations necessary to operate the Project.
6.10 Final Inspection; Final Approval for Payment. When the Project is finally complete and the
Contractor is ready for a final inspection, it shall notify the Owner and the Architect thereof in writing.
Thereupon, the Architect will perform a final inspection of the Project. If the Architect confirms that the
Project is complete in full accordance with this Contract and that the Contractor has performed all of its
obligations to the Owner hereunder including completion of all items on the Contractor’s punchlist to the
satisfaction of the Architect, the Architect will furnish a final Approval for Payment to the Owner certifying
to the Owner that the Project is complete and the Contractor is entitled to the remainder of the unpaid
Contract Price, less any amount withheld pursuant to this Contract. Prior to being entitled to receive the
payment described in the immediately preceding sentence, and as a condition precedent thereto,
Contractor shall furnish Owner, in form and manner acceptable to Owner, consent(s) of surety to release
retainage, together with an original power of attorney with current certificate attached thereto.
DeKalb BOE Fixed Price Construction Contract 03.2022 8
6.11 Time for Final Completion; Liquidated Damages for Delay in Final Completion. If the Contractor
fails to achieve Final Completion within 30 days of the date of Substantial Completion, the Contractor shall
pay the Owner one-tenth (1/10) of the sum indicated at Exhibit “B” per day for each and every calendar day
of unexcused delay in achieving Final Completion beyond the date set forth herein for Final Completion of
the Work. Any sums due and payable hereunder by the Contractor shall be payable, not as a penalty, but
as liquidated damages representing an estimate of delay damages likely to be sustained by the Owner.
When the Owner reasonably believes that Final Completion will be inexcusably delayed, the Owner shall
be entitled, but not required, to withhold from any amounts otherwise due the Contractor an amount then
believed by the Owner to be adequate to recover liquidated damages applicable to such delays. If and
when the Contractor overcomes the delay in achieving Final Completion, or any part thereof, for which the
Owner has withheld payment, the Owner shall promptly release to the Contractor those funds withheld, but
no longer applicable, as liquidated damages.
6.12 Conditions Precedent to Final Payment. Prior to being entitled to receive final payment and as a
condition precedent thereto, the Contractor shall furnish the Owner, in the form and manner required by
Owner, if any, with a copy to the Architect:
6.12.1 An affidavit that all of the Contractor's obligations to subcontractors, laborers, equipment
or material suppliers, or other third parties in connection with the Project, have been paid or otherwise
satisfied.
6.12.2 If required by the Owner, separate releases of claims and liens and claim and lien waivers
from Contractor and each subcontractor, lower tier subcontractor, laborer, supplier or other person or entity
who has, or might have, a claim against the Owner or the Owner's property and an affidavit that all such
releases and waivers have been provided.
6.12.3 Consent(s) of Surety to final payment, together with an original current power of attorney
with current certificate attached thereto.
6.12.4 All product warranties, operating manuals, instruction manuals and other record
documents, drawings and things customarily required of the Contractor, or expressly required herein, as a
part of or prior to Project closeout.
6.13 Final Payment. The Owner shall, after the approval of the Georgia Department of Education if so
required, and subject to its rights set forth in Paragraph 6.6 above, make final payment of all sums due the
Contractor within ten (10) days of the Architect's execution of a final Approval for Payment.
ARTICLE 7
INFORMATION AND MATERIAL SUPPLIED BY THE OWNER
7.1 Generally. The Owner shall furnish to the Contractor, prior to the execution of this Contract, any
and all written and tangible material in its possession concerning conditions below ground at the site of the
Project. Such written and tangible material is furnished to the Contractor only in order to make complete
disclosure of such material as being in the possession of the Owner and for no other purpose. By furnishing
such material, the Owner does not represent, warrant, or guarantee its accuracy either in whole, in part,
implicitly or explicitly, or at all, and shall have no liability therefore. The Owner shall also furnish, if
appropriate, the legal description of the Project site, and any required survey.
7.2 Easements. The Owner shall obtain all required easements and the like, but not the building
permit and other permits or fees required of the Contractor by this Contract, or permits and fees
customarily the responsibility of the Contractor.
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7.3 Contract Copies. The Owner or Architect will provide the Contractor three (3) copies of the
complete Contract Documents. The Contractor will be charged, and shall pay the Owner or Architect, actual
cost of reproduction for each additional copy of the Contract Documents requested by the Contractor.
ARTICLE 8
CEASE AND DESIST ORDER
In the event the Contractor fails or refuses to perform the Work as required herein, the Owner may
instruct the Contractor to cease and desist from performing further Work in whole or in part. Upon receipt
of such instruction, the Contractor shall immediately cease and desist as instructed by the Owner and shall
not proceed further until the cause for the Owner's instructions has been corrected, no longer exists, or the
Owner instructs that the Work may resume. In the event the Owner issues such instructions to cease and
desist, and in the further event that the Contractor fails and refuses within seven (7) days of receipt of same
to provide adequate assurance to the Owner that the cause of such instructions will be eliminated or
corrected, then the Owner shall have the right, but not the obligation, to carry out the Work with its own
forces, or with the forces of another contractor, and the Contractor shall be fully responsible and liable for
the costs of performing such Work by the Owner. In such case, an appropriate Change Order shall be
issued deducting from the payment then or thereafter due the Contractor the cost of correcting such
deficiencies, including the cost of the Architect’s additional services made necessary by such default,
neglect or failure. If the payments then or thereafter due the Contractor are not sufficient to cover such
amount, the Contractor shall pay the difference to the Owner. The rights set forth herein are in addition to,
and without prejudice to, any other rights or remedies the Owner may have against the Contractor.
ARTICLE 9
DUTIES, OBLIGATIONS AND RESPONSIBILITIES OF THE CONTRACTOR
9.1 Generally. In addition to any and all other duties, obligations and responsibilities of the Contractor
set forth in this Contract, the Contractor shall have and perform the following duties, obligations and
responsibilities to the Owner:
9.1.1 The Contractor is again reminded of its continuing duties set forth in Subparagraph 3.1.5
which are by reference hereby incorporated in this Subparagraph 9.1.1. The Contractor shall not perform
Work without adequate plans and specifications, or, as appropriate, approved shop drawings, or other
submittals. If the Contractor performs Work knowing or believing it involves an error, inconsistency or
omission in the Contract without first providing written notice to the Architect and Owner, the Contractor
shall be responsible for such Work and pay the cost of correcting same.
9.1.2 All Work shall strictly conform to the requirements of this Contract.
9.1.3 The Work shall be strictly supervised, the Contractor bearing full responsibility for any and
all acts or omissions of those engaged in the Work on behalf of the Contractor.
9.1.4 The Contractor shall obtain and pay for all required permits, fees and licenses
customarily obtained by the Contractor. The Contractor shall comply with all laws and legal
requirements applicable to the Work.
9.1.5 The Contractor shall employ and maintain at the Project site only competent supervisory
personnel. The superintendent must be satisfactory to the Owner. The superintendent shall represent the
Contractor and communications given to the superintendent shall be as binding as if given to the Contractor.
Key supervisory personnel assigned by the Contractor to this Project are as follows:
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NAME FUNCTION
So long as the individuals named above remain actively employed or retained by the Contractor, they shall
perform the functions indicated next to their names unless the Owner agrees to the contrary in writing. In
the event one or more individuals not listed above subsequently assumes one or more of those functions
listed above, the Contractor shall be bound by the provisions of this Subparagraph 9.1.5 as though such
individuals had been listed above.
9.1.6 The Contractor shall keep an updated copy of this Contract at the site. Additionally, the
Contractor shall keep a copy of approved shop drawings and other submittals. All of these items shall be
available to the Owner and the Architect at all regular business hours. Upon Final Completion of the Work,
all of these items shall be finally updated and provided to the Owner and shall become the property of the
Owner.
9.1.7 Shop drawings and other submittals from the Contractor do not constitute a part of the
Contract. The Contractor shall not do any Work requiring shop drawings or other submittals unless such
shall have been approved in writing by the Architect. All Work requiring approved shop drawings or other
submittals shall be done in strict compliance with such approved documents. However, approval by the
Architect or the Owner shall not be evidence that Work installed pursuant thereto conforms to the
requirements of this Contract. The Owner and the Architect shall have no duty to review partial submittals
or incomplete submittals. The Architect shall develop the submittal log which shall include, at a minimum,
specification number, submittal name, submittal number. The Contractor shall provide the planned
submittal date for each item and then maintain the log with the date of each submittal, the date of any
resubmittal, the date of any approval or rejection, and the reason for any approval or rejection. The
Contractor shall carefully review, inspect and examine any and all submittals before submission of same to
the Architect.
9.1.8 The Contractor shall maintain the Project site in a reasonably clean condition during
performance of the Work. Upon Final Completion, the Contractor shall thoroughly clean the Project site of
all debris, trash and excess materials or equipment.
9.1.9 At all times relevant to this Contract, the Contractor shall permit the Owner and the
Architect to enter upon the Project site and to review or inspect the Work without formality or other
procedure.
9.2 Warranty.
9.2.1 The Contractor hereby warrants that all labor furnished under this Contract shall be
competent to perform the tasks undertaken, that the product of such labor shall yield only first-class results,
that all materials and equipment provided shall be new and of high quality, that the completed Work will be
complete, of high quality, without defects, and that all Work strictly complies with the requirements of this
Contract. Any Work not strictly complying with the requirements of this Subparagraph shall constitute a
breach of the Contractor's warranty.
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9.2.2 The Contractor shall provide any and all specific or special warranties or guarantees of
materials, equipment, items, systems and other things as required elsewhere in this Contract.
9.3 Schedule for Completing Work. The Contractor, within fifteen (15) days of receipt of the N.T.P.,
shall provide to the Owner and the Architect, and comply with, the Contractor's Schedule of Construction
for timely completing the Work. Such schedule shall be a detailed critical path (CPM) schedule in a form
acceptable to the Owner. The Contractor's Schedule of Construction shall be updated no less frequently
than monthly (unless the parties otherwise agree in writing) and shall be updated to reflect conditions
encountered from time to time and shall apply to the total Project. Each such revision shall be furnished to
the Owner and the Architect. In addition to, and not in limitation of, any other requirements of this Contract,
the Contractor shall comply with the requirements of Exhibit “F,” Minimum Requirements for Contractor’s
Schedule of Construction, attached hereto and incorporated herein by reference. Strict compliance with
the requirements of this Paragraph 9.3 shall be a condition precedent to payment to the Contractor, and
failure by the Contractor to strictly comply with said requirements shall constitute a material breach of this
Contract.
9.3.1 In the event the Contractor inexcusably fails to comply with the time limits established in
the Contractor’s Schedule of Construction with respect to any task on the critical path of the Project, then,
in addition to any other rights and remedies of the Owner under the Contract, the Contractor shall, within
seven days after receipt of written demand of the Owner, commence working not less than a twelve-hour
day and not less than six days a week until such time as Contractor shall have overcome the delinquency
and brought the amount of critical path Work in place into compliance with the Contractor’s Schedule of
Construction, all at no additional cost to the Owner. Nothing herein shall relieve the Contractor from liability
for failure to timely progress the Work or any other breach of the Contract Documents.
9.4 Storm Water Discharge Permits. Unless otherwise directed in writing by the Owner, the provisions
of this Paragraph 9.4 shall apply and the Contractor shall have and perform the duties, obligations and
responsibilities of the Contractor set forth herein. The Owner has contracted with the Architect to: (i)
prepare the Erosion, Sedimentation and Pollution Control Plan in accordance with the State of Georgia
Department of Natural Resources Environmental Protection Division storm water discharge permit (the
“DNREPDSWD Permit”); (ii) perform the initial inspection of the installation of the control measures set forth
in the Erosion, Sedimentation and Pollution Control Plan in accordance with the DNREPDSWD Permit; (iii)
perform the weekly inspections and inspections after rain (or other precipitation) as are required by the
DNREPDSWD Permit; and (iv) perform the duties, obligations and responsibilities of the “design
professional” under the DNREPDSWD Permit. As used in the immediately preceding sentence, the term
“design professional” shall have the meaning ascribed to it in the DNREPDSWD Permit. Excepting only
the foregoing items (i) through (iv) performed by the Architect, the Contractor shall provide, satisfy or
otherwise comply with all applicable requirements and conditions of the DNREPDSWD Permit, including,
without limitation, obtaining the permit, all notices, fees, plan implementation, monitoring, sampling,
inspections, reports, record keeping, submittals and any other requirements and conditions of the
DNREPDSWD Permit. The Contractor’s duties and obligations shall not be relieved by any duties of the
Architect. The Contractor shall timely notify the Architect of any rain or other precipitation requiring the
inspections referred to in item (iii) above so as to facilitate the Architect’s timely performance of such
inspections. The Contractor shall timely notify the Owner and Architect of any failure by the Architect to
timely perform the inspections referred to in item (iii) above.
ARTICLE 10
INDEMNITY
The Contractor shall indemnify and hold the Owner harmless from any and all claims, liability,
damages, loss, liens, costs and expenses of every type whatsoever including, without limitation, attorneys'
fees and expenses, arising out of or in connection with the Contractor's performance of this Contract and
the Work, to the extent caused by the Contractor, or anyone for whose acts the Contractor is or may be
DeKalb BOE Fixed Price Construction Contract 03.2022 12
responsible or liable, regardless of whether such liability, claim, damage, loss, cost or expense is caused
in part by the Owner. The Contractor shall not indemnify or hold harmless the Owner against claims for
damages, losses, or expenses, including attorneys’ fees, caused by or resulting from the sole negligence
of the Owner, or its officers, agents or employees; provided, however, this indemnification obligation shall
not be limited by any limitation on amount or type of damages, compensation, or benefits payable by or for
the Contractor or its subcontractors, sub-subcontractors, or suppliers under workers’ compensation acts,
disability benefit acts or other employee benefit acts.
ARTICLE 11
THE PROJECT ARCHITECT
11.1 Architect. The architect for this Project is Stanley, Love-Stanley P.C. (the “Architect”). In the event
the Owner should find it necessary or convenient to replace the Architect, the Owner shall retain a
replacement architect and the role of the replacement architect shall be the same as the role of the Architect.
Unless otherwise directed by the Owner in writing, the Architect will perform those duties and discharge
those responsibilities allocated to the Architect in this Contract. The duties, obligations and responsibilities
of the Architect shall include, but are not limited to, the following:
11.1.1 Unless otherwise directed by the Owner in writing, the Architect shall act as the Owner’s
agent from the effective date of this Contract until final payment has been made, to the extent expressly
set forth in this Contract.
11.1.2 Unless otherwise directed by the Owner in writing, the Owner and the Contractor shall
communicate with each other in the first instance through the Architect.
11.1.3 When requested by the Contractor in writing, the Architect shall render interpretations
necessary for the proper execution or progress of the Work.
11.1.4 The Architect shall draft proposed Change Orders.
11.1.5 The Architect shall approve, or respond otherwise as necessary concerning shop drawings
or other submittals received from the Contractor.
11.1.6 The Architect shall be authorized to refuse to accept Work which is defective or otherwise
fails to comply with the requirements of this Contract. If the Architect deems it appropriate, the Architect
shall be authorized to call for extra inspection or testing of the Work for compliance with requirements of
this Contract.
11.1.7 The Architect shall review the Contractor's Payment Requests and shall approve in writing
those amounts which, in the opinion of the Architect, are properly owing to the Contractor as provided in
this Contract.
11.1.8 The Architect shall, upon written request from the Contractor, perform those inspections
required in Article 6 hereinabove.
11.1.9 The Architect shall be authorized to require the Contractor to make changes which do not
involve a change in the Contract Price or in the time for the Contractor's performance of this Contract
consistent with the intent of this Contract.
11.1.10 The duties, obligations and responsibilities of the Contractor under this Contract shall in no
manner whatsoever be changed, altered, discharged, released, or satisfied by any duty, obligation or
responsibility of the Architect. The Contractor is not a third-party beneficiary of any contract by and between
the Owner and the Architect. It is expressly acknowledged and agreed that the duties of the Contractor to
the Owner are independent of, and are not diminished by, any duties of the Architect to the Owner.
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ARTICLE 12
CLAIMS BY THE CONTRACTOR
12.1 Generally. Claims by the Contractor against the Owner are subject to the following terms and
conditions, and strict compliance with this Article 12 shall be a condition precedent to any liability of Owner
therefore.
12.1.1 All Contractor claims against the Owner, including without limitation claims in respect of
changes in the Contract Price or Contract Time, shall be initiated by a written notice of claim submitted to
the Owner and the Architect. Such written notice of claim shall be received by the Owner and the Architect
no later than seven (7) calendar days after the event, or the first appearance of the circumstances, causing
the claim, and same shall set forth in detail all known facts and circumstances supporting the claim,
including the amount claimed. Contractor agrees and acknowledges that its failure to provide written notice
of a claim as set forth herein shall constitute a waiver of any claim for additional compensation or time
extension related thereto.
12.1.2 Upon discovering an event or condition forming the basis of a claim for an increase in the
Contract Price or an extension of the Contract Time, Contractor shall, until the claim is resolved, commence
to maintain separate records evidencing all costs and delays incurred in connection with the event or
condition forming the basis for the claim.
12.1.3 No later than ten (10) days after the date of the written notice of claim, Contractor shall
submit a formal written claim which shall include at least the following information: (1) a concise statement
of the occurrence(s) supporting the claim; (2) identification of the facts giving rise to the claim; (3) the date
Contractor discovered the occurrence(s); (4) a detailed schedule of values identifying all costs resulting
from the claim; (5) documentation supporting the schedule of values; (6) identification of any impact the
claim has on the critical path schedule; and (7) all correspondence, internal memoranda, progress notes,
and other documentation relating to the events which form the basis of the claim. In the event the claim
relates to a Change Order, Contractor’s formal written claim shall also include Contractor’s good faith
estimate of the change in the Contract Price, the Contract Time, or both, determined in accordance with
Article 14 in respect of the Change Order. Other information or documents shall be submitted to Owner
and Architect within ten (10) days after written request by Owner or Architect. The failure to provide a claim
as set forth herein, or the failure to provide such other documents or information requested by Owner or
Architect within ten (10) days after the written request, shall constitute a waiver of any claim for additional
compensation or time extension related thereto.
12.1.4 Contractor shall provide, and continue to provide, to Owner and Architect all such
documentation, including cost and time records, as and when Owner or Architect may request so that
Owner and Architect may evaluate Contractor’s claim.
12.1.5 The Contractor and the Owner shall continue their performance hereunder regardless of
the existence of any claims submitted by the Contractor.
12.1.6 In the event the Contractor discovers previously concealed and unknown site conditions
which are materially at variance from those typically and ordinarily encountered in the general geographical
location of the Project, the Contract Price shall be modified, either upward or downward, upon the written
claim made by either party within seven (7) calendar days after the first appearance to such party of the
circumstances. As a condition precedent to the Owner having any liability to the Contractor due to
concealed and unknown conditions, the Contractor must give the Owner and the Architect written notice of,
and an opportunity to observe, such condition prior to disturbing it. The failure by the Contractor to give the
written notice and make the claim as provided by this Subparagraph 12.1.6 shall constitute a waiver by the
Contractor of any rights arising out of or relating to such concealed and unknown condition.
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12.1.7 In the event the Contractor seeks to make a claim for an increase in the Contract Price, as
a condition precedent to any liability of the Owner therefore, the Contractor shall strictly comply with the
requirements of Subparagraph 12.1.1 above and such notice shall be given by the Contractor before
proceeding to execute any additional or changed Work. Failure of the condition precedent to occur shall
constitute a waiver by the Contractor of any claim for additional compensation.
12.1.8 In connection with any claim by the Contractor against the Owner for compensation in
excess of the Contract Price, any liability of the Owner for the Contractor's cost shall be strictly limited to
direct cost reasonably incurred by the Contractor and shall in no event include indirect cost or consequential
damages of the Contractor. The Owner shall have no liability to the Contractor for, and the Contractor
hereby waives all rights to, the following claims: loss of financing; loss or impairment of bonding; loss of
business; loss of profit and overhead on Work not yet performed; and, loss of future or anticipated profits
from other work. Notwithstanding the foregoing first two sentences of this Subparagraph 12.1.8, the
Owner’s limitation of liability shall not apply to the Owner’s liability to the Contractor, if any, for claims arising
out of bodily injury to persons, death or damage to property caused by or resulting from the sole negligence
of the Owner, or its officers, agents or employees. The Owner shall not be liable to the Contractor for
Claims of subcontractors for extra Work or changes in the Work unless and until liability of the Contractor
has been established therefore in a court of competent jurisdiction.
12.2 Delays Generally. In the event the Contractor is delayed in performing any task which at the time
of the delay is then critical, or which during the delay becomes critical, as the sole result of: (i) any act or
omission by the Owner or someone acting in the Owner's behalf, (ii) any Owner-authorized Change Order,
(iii) acts of God, (iv) unusually severe weather, (v) any order of a governmental authority having jurisdiction
over the Project which order is issued through no fault of the Contractor, (vi) acts of war, or (vii) acts of
terrorism, then the Substantial Completion Date, or as applicable, the date for Final Completion, shall be
appropriately adjusted by the Owner upon the written notice and claim of the Contractor to the Owner and
the Architect for such reasonable time as Owner may determine. The Contractor’s sole remedy for delay
caused by any of the bases listed in this paragraph 12.2 shall be a time extension. A task is critical within
the meaning of this paragraph 12.2 if, and only if, said task is on the critical path of the Project schedule so
that a delay in performing such task will delay the ultimate completion of the Project. Any claim for an
extension of time by the Contractor shall strictly comply with the requirements of paragraph 12.1.1 above
and such notice shall be given by Contractor before proceeding to execute any additional or changed Work.
If the Contractor fails to make such claim as required in this paragraph 12.2, any claim for an extension of
time shall be waived. For the avoidance of doubt, the Contractor shall not be entitled to a time extension if
the Contractor is delayed in performing any task as a sole result of the following: (i) economic hardship, (ii)
changes in market conditions, (iii) late delivery or failure of materials, equipment, or supplies unless solely
caused by an act or omission by the Owner or someone acting in the Owner’s behalf, (iv) local or direct
strikes, or other similar labor actions, (v) unavailability of subcontractors, sub-subcontractors, or suppliers,
or (vi) non performance or delay by the Contractor or its subcontractors, sub-subcontractors, or suppliers.
12.2.1 “Unusually severe weather” as used above in paragraph 12.2.1 includes abnormal and
unexpected weather conditions including catastrophic storms or floods, lightning, tornadoes, hurricanes,
and earthquakes. The Contractor shall not be entitled to any extension of time due to adverse weather
conditions unless the number of adverse weather days in any given calendar month exceeds the historic
averages as maintained by the national Oceanic and Atmospheric Administration. Adverse weather
conditions is defined as the occurrence of one or more of the following conditions which prevents exterior
construction activity or access to the site within twenty-four (24) hours: (i) precipitation (rain, snow, or ice)
in excess of one-tenth inch (0.10’’) liquid measure, (ii) temperatures which do not rise above 32 degrees F
by 10:00 A.M., (iii) temperatures which do not rise above that specified for the day’s construction activity by
10:00 A.M. if any is specified, (iv) sustained wind in excess of twenty-five (25) mph, or (v) standing snow in
excess of one inch (1.00”). Weather conditions including precipitation (rain, snow, and hail) amounts and
times at the jobsite, activities and durations affected, shall be recorded on a daily basis and submitted to
the Owner on a weekly basis.
12.2.2 The Contractor agrees that the Work shall be prosecuted regularly, diligently, and
DeKalb BOE Fixed Price Construction Contract 03.2022 15
without interruption at such rate of progress as will insure full completion thereof within the time required by
the Contract Documents. It is expressly understood and agreed that the Contractor has considered all
contingencies and factors affecting its ability to perform all the Work within this time, including without
limitation, delays caused by any fact or condition other than those expressly set forth in clauses (i) through
(vii) of the foregoing Paragraph 12.2, and after consideration of all such contingencies and factors,
Contractor has made an allowance for such contingencies and factors before agreeing to the time for
completion specified in the Contract Documents, and does further agree that all things considered, such
time for completion is a reasonable time for completion of all Work to be performed hereunder, without the
need for any extension of time for any reasons other than those expressly set forth in clauses (i) through
(vii) of the foregoing Paragraph 12.2.
12.2.3 The date for achieving Substantial Completion or, as applicable, Final Completion will not
be extended due to unusually severe weather (excepting unusually severe weather which precludes access
to the Project site) after the Project is enclosed or due to normal severe weather. For the purpose of this
Paragraph, the term “enclosed” is defined to mean when the building is sufficiently sealed, either temporarily
or permanently, to permit the structure to be heated and the roof dried in to permit finishing trades to work.
There shall be no extension of the time for completion due to any lost days that are not weekday working
days (based on a Monday through Friday work week). No change in the Contract Price shall be due
because of weather.
12.3 Mediation. Any claim, dispute or other matter in question arising out of or related to this Contract
shall be subject to mediation as a condition precedent to the institution of legal or equitable proceedings by
either party. If such matter relates to or is the subject of a lien arising out of the Contractor’s services, the
Contractor may proceed in accordance with applicable law to comply with the lien notice or filing deadlines
prior to resolution of the matter by mediation. The Owner and Contractor shall endeavor to resolve claims,
disputes and other matters in question between them by mediation which, unless the parties mutually agree
otherwise, shall be in accordance with the Construction Industry Mediation Rules of the American
Arbitration Association currently in effect. Request for mediation shall be filed in writing with the other party
to this Contract and with the American Arbitration Association. The request may be made concurrently with
the filing of a civil action but, in such event, mediation shall proceed in advance of legal or equitable
proceedings, which may be stayed pending mediation for a period of 60 days from the date of filing, unless
stayed for a longer period by agreement of the parties or a court order. The parties shall share the
mediator’s fee and any filing fees equally. The mediation shall be held in the place where the Project is
located, unless another location is mutually agreed upon. Subject to the express approval of the DeKalb
County Board of Education, agreements reached in mediation shall be enforceable as settlement
agreements in any court having jurisdiction thereof.
ARTICLE 13
SUBCONTRACTORS
Upon execution of this Contract, the Contractor shall identify to the Owner and the Architect, in
writing, those parties intended as subcontractors on the Project. The Owner shall, in writing, state any
objections the Owner may have to one or more of such subcontractors. The Contractor shall not enter into
a subcontract with an intended subcontractor with whom the Owner objects. All subcontracts shall afford
the Contractor rights against the subcontractor which correspond to those rights afforded to the Owner
against the Contractor herein, including those rights of Contract termination as set forth herein below. The
Architect will not enter into disputes between the Contractor and any subcontractor or supplier, nor shall
the Architect be called upon to settle same. Neither shall the Architect be called upon to enter into or to
settle disputes between any subcontractors or suppliers.
DeKalb BOE Fixed Price Construction Contract 03.2022 16
ARTICLE 14
CHANGE ORDERS
14.1 Generally. One or more changes to the Work within the general scope of this Contract, or the time
for the Contractor’s performance, or any combination thereof, may be ordered by Change Order. The
Contractor shall proceed with any such changes, and same shall be accomplished in strict accordance with
the following terms and conditions:
14.1.1 “Change Order” shall mean a written order to the Contractor executed by the Owner and
the Architect after execution of this Contract, and approved by the Georgia Department of Education if so
required, directing a change in the Work, the time for the Contractor's performance, or any combination
thereof.
14.1.2 A change in the Work (excepting only changes required by the Architect pursuant to
Paragraph 11.1.9 of this Contract) or the time for the Contractor’s performance may be made only by
Change Order. The Owner will not be responsible for any change in the Work involving extra costs unless
approval in writing is furnished by the Owner before such Work is begun. Note that the Architect does not
have authority to order changes in the Work that involve changes in cost or time.
14.1.3 Any change in the Contract Price resulting from a Change Order shall be determined as
follows:
14.1.3.1 Any increase in the Contract Price must be requested by Contractor pursuant to the
terms and conditions of Article 12 of this Contract, and any such request for an increase in the
Contract Price shall be subject to Paragraph 14.1.5 of this Contract. The failure of Contractor to
provide notice in writing to Owner and Architect in accordance with Article 12 of this Contract of
any request for an increase in the Contract Price shall constitute a waiver by Contractor of any
entitlement to an increase in the Contract Price.
14.1.3.2 The change in the Contract Price, if any, shall be established by one of the following
methods:
14.1.3.2.1 Mutual acceptance of a lump sum properly itemized and supported by
sufficient substantiating data to permit evaluation;
14.1.3.2.2 Unit prices stated in the Contract Documents or subsequently agreed
upon; or
14.1.3.2.3 On the basis of, and shall limited to, the reasonable actual costs incurred
or savings achieved, resulting from the change, plus a component for direct jobsite
overhead and profit, as set forth below, but shall not include home office overhead or
other indirect costs or components. The Contractor shall keep and present, in such
form as the Architect may require, an itemized accounting together with appropriate
supporting data. Actual costs for the purposes of this Paragraph shall be limited to the
following:
.1 Costs of labor for those directly involved in performing the Work at the
Project site, including applicable payroll taxes, fringe benefits required by
agreement or custom, workers’ compensation insurance, and other employee
costs approved by the Owner;
.2 Costs of materials, supplies and equipment, including cost of
transportation, whether incorporated or consumed;
DeKalb BOE Fixed Price Construction Contract 03.2022 17
.3 Rental costs of machinery and equipment, exclusive of hand tools,
whether rented from the Contractor or others;
.4 Costs of premiums for all bonds and insurance, permit fees, sales, use or
similar taxes, directly related to the change; and
.5 Costs of supervision and field office personnel directly attributable to the
change.
14.1.3.2.4 The allowance for overhead and profit for any Change Order, which shall
include all pro-rated home office expenses for the Project, insurance, travel,
supervision, superintendence, timekeepers, clerks, watchmen, small tools, incidental
job burdens and general office expenses and profits combined, shall be determined as
follows:
.1 If, and to the extent, the change involves Work of one or more
subcontractors, the overhead and profit component for subcontractors shall be
five percent (5%) and the overhead and profit component for the Contractor
shall be five percent (5%) of the amount allocable for subcontracted Work;
provided, however, that the foregoing five percent (5%) overhead and profit
component for subcontractors is intended to cover all subcontractors of any
tier, and there shall be no additional overhead and profit component for
subcontractors below first-tier subcontractors of the Contractor. For the
avoidance of doubt, all Sub-subcontractors are considered to have been
established solely for the convenience of the Contractor and its immediate
Subcontractors. To this end, the allowable Subcontractor overhead and profit
shall not be derived by compounding the established percentages upon
themselves through their Sub-subcontractors.
.2 If the change involves only Work of the Contractor, the component for
overhead and profit shall be ten percent (10%).
14.1.3.2.5 Any other provision of the Contract Documents to the contrary
notwithstanding, only demonstrable, direct out-of-pocket costs plus percentages for
overhead and profit as set forth herein shall be allowable for Change Orders performed
concurrently with the Work, unless the cost includes a claim for extension of time by
the ordering of the change.
14.1.3.3 The Contractor shall continue to diligently perform the Work, including any change
directed by the Owner by Change Order, and shall keep thorough records of the cost of
performance of such Change Order consistent with and in accordance with the provisions of
Subparagraph 14.1.3 above. Pending final determination of reasonable actual costs incurred or
savings achieved, payments on account shall be made to Contractor in accordance with said
Subparagraph 14.1.3 and Article 6 of this Contract.
14.1.3.4 If unit prices are provided in the Contract, and if the quantities contemplated are
materially changed in a proposed Change Order such that an application of the unit prices to the
quantities of Work proposed would cause inequity to the Owner or the Contractor, then, subject
to the three (3) immediately succeeding sentences, the applicable unit prices shall be equitably
adjusted at the request of either party made in accordance with such other provisions of this
Contract as are applicable to such party. No such equitable adjustment shall be made with
respect to the quantities contemplated in the Contract. Any equitable adjustment to unit prices
pursuant to this Subparagraph 14.1.3.4 shall be made only with respect to the difference between
the quantity of applicable units of Work contemplated in the Contract and the quantity of
applicable units of Work resulting after giving effect to such a proposed Change Order, and an
equitable adjustment shall be made only if such difference is a material difference from the
DeKalb BOE Fixed Price Construction Contract 03.2022 18
quantities contemplated in the Contract. Any increase to unit prices pursuant to this
Subparagraph 14.1.3.4 shall be conditioned and contingent upon the Contractor demonstrating
proof, satisfactory to the Owner and the Architect, that such increase in the unit price is due solely
to increased cost per unit caused solely by such a material change in quantities.
14.1.4 Any extension of the time for the Contractor’s performance requested by Contractor for
performance of any change in the Work ordered by Owner may be granted by mutual agreement and then
set forth in the Change Order. Otherwise, extensions of the time for the Contractor’s performance shall be
requested by Contractor pursuant to the terms and conditions of Article 12 of this Contract and any such
request for extension of time shall be subject to Paragraph 14.1.5 of this Contract. The failure of Contractor
to provide notice in writing to Owner in accordance with Article 12 of this Contract of any request for
extension of time, or the Contractor’s execution of a Change Order, shall constitute a waiver by Contractor
of any entitlement to an extension of time arising out of or relating to such Change Order.
14.1.5 The execution of a Change Order by the Contractor shall constitute conclusive evidence
of the Contractor's agreement to the ordered changes in the Work, this Contract as thus amended, the
Contract Price and the time for performance by the Contractor. The Contractor, by executing the Change
Order, waives and forever releases any claim against the Owner for additional time or compensation for
matters relating to or arising out of or resulting from the Work included within or affected by the executed
Change Order. The stated extension of time, if any, is equitable in nature, and includes all compensation
to Contractor for any and all effects, delays, inefficiencies or similar demands associated with the Change
Order, and that no further claims for any extension of time or adjustment in the Contract Price, for whatever
reason and of whatever kind, whether direct or indirect, cost, profit, overhead or any other expense, shall
be made against the Owner or the agents of the Owner for the work enumerated in the Change Order, and
that any and all such claims for an extension of time or adjustment in the Contract Price are waived in their
entirety.
14.1.6 The Contractor shall notify and obtain the consent and approval of the Contractor's Surety
with reference to all Change Orders if such notice, consent or approval are required by the Owner, the
Architect, the Contractor's Surety or by law. The Contractor's execution of the Change Order shall
constitute the Contractor's warranty to the Owner that the Surety has been notified of, and consents to,
such Change Order and the Surety shall be conclusively deemed to have been notified of such Change
Order and to have expressly consented thereto.
14.1.7 No Change Order shall contain any reservation of rights or have any qualifying language
placed on it.
ARTICLE 15
DISCOVERING AND CORRECTING DEFECTIVE OR INCOMPLETE WORK
15.1 Work in Violation of Contract. In the event that the Contractor covers, conceals or obscures its
Work in violation of this Contract or in violation of a directive from the Owner or the Architect, such Work
shall be uncovered and displayed for the Owner's or Architect's inspection upon request, and shall be
reworked at no cost in time or money to the Owner.
15.2 Work in Conformity with Contract. If any of the Work is covered, concealed or obscured in a manner
not covered by Paragraph 15.1 above, it shall, if directed by the Owner or the Architect be uncovered and
displayed for the Owner's or Architect's inspection. If the uncovered Work conforms strictly with this
Contract, the costs incurred by the Contractor to uncover and subsequently replace such Work shall be
borne by the Owner. Otherwise, such costs shall be borne by the Contractor.
15.3 Defective or Nonconforming Work. The Contractor shall, at no cost in time or money to the Owner,
timely correct Work rejected by the Owner or by the Architect as defective or failing to conform to this
DeKalb BOE Fixed Price Construction Contract 03.2022 19
Contract. Additionally, the Contractor shall reimburse the Owner for all testing, inspections and other
expenses incurred as a result thereof.
15.4 Duty to Correct Defective or Nonconforming Work. In addition to its warranty obligations set forth
elsewhere herein, the Contractor shall be specifically obligated to correct any and all defective or
nonconforming Work for a period of twelve (12) months following Final Completion upon written direction
from the Owner. The Owner shall promptly notify Contractor of any noted defective or nonconforming Work.
Contractor shall within two (2) business days respond by visiting the site and commencing, and promptly
completing, any necessary remedial Work including needed maintenance instructions to Owner’s
personnel.
Nothing contained in this Article 15 shall be construed to establish a period of limitation with respect
to other obligations the Contractor has under the Contract Documents. Establishment of the one-year period
for correction of Work as described in Article 15.4 relates only to the specific obligation of the Contractor to
correct the Work, and has no relationship to the time within which the obligation to comply with the Contract
Documents may be sought to be enforced, nor to the time within which proceedings may be commenced
to establish the Contractor’s liability with respect to the Contractor’s obligations other than specifically to
correct the Work.
15.5 Owner’s Option. The Owner may, but shall in no event be required to, choose to accept defective
or nonconforming Work. In such event, the Contract Price shall be reduced by the greater of (a) the
reasonable costs of removing and correcting the defective or nonconforming Work, and (b) the difference
between the fair market value of the Project as constructed and the fair market value of the Project had it
not been constructed in such a manner as to include defective or nonconforming Work. If the remaining
portion of the unpaid Contract Price, if any, is insufficient to compensate the Owner for the acceptance of
defective or nonconforming Work, the Contractor shall, upon written demand from the Owner, pay the
Owner such remaining compensation for accepting defective or nonconforming Work.
ARTICLE 16
TERMINATION BY THE CONTRACTOR
If the Owner repeatedly fails to perform its material obligations to the Contractor for a period of sixty
(60) days after receiving written notice from the Contractor of its intent to terminate hereunder, the
Contractor may terminate performance under this Contract by written notice to the Owner and the Architect.
If the Owner suspends Contractor’s performance for a period of more than one hundred twenty (120) days,
through no fault of the Contractor, then Contractor may, upon seven (7) days written notice to Owner,
terminate this Contract. In either event, the Contractor shall be entitled to recover from the Owner as though
the Owner had terminated the Contractor's performance under this Contract for convenience pursuant to
Paragraph 18.1 hereunder.
ARTICLE 17
OWNER'S RIGHT TO SUSPEND CONTRACTOR'S PERFORMANCE
17.1 Suspension. The Owner shall have the right at any time to direct the Contractor to suspend its
performance, or any designated part thereof, for any reason whatsoever, or without reason, for a cumulative
period of up to one hundred twenty (120) calendar days. If any such suspension is directed by the Owner,
the Contractor shall immediately comply with same.
17.2 Compensation. In the event the Owner directs a suspension of performance under this Article 17,
through no fault of the Contractor, the Owner shall pay the Contractor as full compensation for such
suspension the Contractor's reasonable costs, actually incurred and paid, of:
DeKalb BOE Fixed Price Construction Contract 03.2022 20
17.2.1 demobilization and remobilization, including such costs paid to subcontractors.
17.2.2 preserving and protecting Work in place.
17.2.3 storage of materials or equipment purchased for the Project, including insurance thereon.
17.2.4 performing in a later, or during a longer, time frame than that contemplated by this
Contract.
ARTICLE 18
TERMINATION BY THE OWNER
18.1 Termination for Convenience. The Owner may, for any reason whatsoever, terminate performance
under this Contract by the Contractor for convenience. The Owner shall give written notice of such
termination to the Contractor specifying when termination becomes effective. The Contractor shall incur
no further obligations in connection with the Work and the Contractor shall stop Work when such termination
becomes effective. The Contractor shall also, at the Owner’s direction, either terminate or assign to Owner
or Owner’s designee outstanding orders and subcontracts. The Contractor shall settle the liabilities and
claims arising out of the termination of subcontracts and orders. The Owner may direct the Contractor to
assign the Contractor's right, title and interest under terminated orders or subcontracts to the Owner or its
designee. The Contractor shall transfer title and deliver to the Owner such completed or partially completed
Work and materials, equipment, parts, fixtures, information and Contract rights as the Contractor has.
When terminated for convenience, the Contractor shall be compensated as follows:
18.1.1 The Contractor shall submit a termination claim to the Owner and the Architect specifying
the amounts due because of the termination for convenience together with costs, pricing or other data
required by the Owner or the Architect. If the Contractor fails to file a termination claim within one (1) year
from the effective date of termination, the Owner shall pay the Contractor, an amount derived in accordance
with Subparagraph 18.1.3 below.
18.1.2 The Owner and the Contractor may agree to the compensation, if any, due to the
Contractor hereunder.
18.1.3 Absent agreement to the amount due to the Contractor, the Owner shall pay the Contractor
the following amounts:
18.1.3.1 Contract prices for labor, materials, equipment and other services accepted under this
Contract;
18.1.3.2 Reasonable costs incurred in preparing to perform and in performing the terminated
portion of the Work, and in terminating the Contractor's performance, plus a fair and reasonable
allowance for direct jobsite overhead and profit thereon (such profit shall not include anticipated
profit or consequential damages); provided however, that if it appears that the Contractor would
have not profited or would have sustained a loss if the entire Contract would have been
completed, no profit shall be allowed or included and the amount of compensation shall be
reduced to reflect the anticipated rate of loss, if any;
18.1.3.3 Reasonable costs of settling and paying claims arising out of the termination of
subcontracts or orders pursuant to Paragraph 18.1 of this Contract. These costs shall not include
amounts paid in accordance with other provisions hereof.
The total sum to be paid the Contractor under this Paragraph 18.1 shall not exceed the
total Contract Price, as properly adjusted, reduced by the amount of payments otherwise made, and shall
in no event include duplication of payment.
DeKalb BOE Fixed Price Construction Contract 03.2022 21
18.2 Termination for Cause. If the Contractor does not perform the Work, or any part thereof, in a timely
manner, supply adequate labor, supervisory personnel or proper equipment or materials, or if it fails to
timely discharge its obligations for labor, equipment and materials, or proceeds to disobey applicable law,
or otherwise commits a violation of a material provision of this Contract, then the Owner, in addition to any
other rights it may have against the Contractor or others, may terminate the performance of the Contractor
and assume possession of the Project site and of all materials and equipment at the site and may complete
the Work. In such case, the Contractor shall not be paid further until the Work is complete. After Final
Completion has been achieved, if any portion of the Contract Price, as it may be modified hereunder,
remains after the cost to the Owner of completing the Work, including all costs and expenses of every
nature incurred, has been deducted by the Owner, such remainder shall belong to the Contractor.
Otherwise, the Contractor shall pay and make whole the Owner for such cost. This obligation for payment
shall survive the termination of the Contract. In the event the employment of the Contractor is terminated
by the Owner for cause pursuant to this Paragraph 18.2 and it is subsequently determined by a Court of
competent jurisdiction that such termination was without cause, such termination shall thereupon be
deemed a Termination for Convenience under Paragraph 18.1 and the provisions of Paragraph 18.1 shall
apply.
18.3 Termination Not Subject to Article 12. Termination of this Contract by the Owner is not subject to
the procedures set forth in Article 12.
ARTICLE 19
INSURANCE
The Contractor shall have and maintain insurance in accordance with the requirements of Exhibit
"A" attached hereto and incorporated herein by reference.
ARTICLE 20
SURETY BONDS
The Contractor shall furnish separate performance and payment bonds to the Owner. Each bond
shall set forth a penal sum in an amount equal to the Contract Price. Each bond furnished by the Contractor
shall incorporate by reference the terms of this Contract as fully as though they were set forth verbatim in
such bonds. In the event the Contract Price is increased by Change Order executed by the Contractor, the
penal sum of both the performance bond and the payment bond shall be deemed increased by like amount.
The performance and payment bonds furnished by the Contractor shall be in the exact form provided by
the Owner and shall be executed by a surety, or sureties, licensed in the State of Georgia by the Office of
Commissioner of Insurance, rated A+ or better by A.M. Best Company, listed on the United States
Department of Treasury’s Listing of Approved Sureties (Treasury Department Circular 570) as a surety
authorized to write bonds for the U.S. Government with a total underwriting limitation equal to or greater
than the penal sum of the bonds as adjusted from time to time, and not otherwise reasonably objectionable
to the Owner.
ARTICLE 21
PROJECT RECORDS
All documents relating in any manner whatsoever to the Project, or any designated portion thereof,
which are in the possession of the Contractor, or any subcontractor of the Contractor, shall be made
available to the Owner or the Architect for inspection and copying upon written request by the Owner.
Furthermore, said documents shall be made available, upon request by the Owner, to any state, federal or
DeKalb BOE Fixed Price Construction Contract 03.2022 22
other regulatory authority and any such authority may review, inspect and copy such records. Said records
include, but are not limited to, all drawings, plans, specifications, submittals, correspondence, minutes,
memoranda, tape recordings, videos, photographs, estimates, invoices, bills, receipts, cancelled checks,
vouchers or other writings or things which document or involve in any manner the Project, its design, its
cost, and its construction. Said records expressly include those documents reflecting the cost of
construction to the Contractor and its Subcontractors. The Contractor shall maintain and protect these
documents for no less than six (6) years after Final Completion of the Project, or for any longer period of
time as may be required by law or good construction practice.
ARTICLE 22
APPLICABLE LAW / VENUE AND JURISDICTION
22.1 Applicable Law / No Waiver. The law applicable to this Contract shall be the law of the State of
Georgia. Each and every provision required by law to be inserted in this Contract shall be deemed to be
inserted herein and the Contract shall be read and enforced as though it were included herein. Wherever
possible, each provision of the Contract shall be interpreted in such manner as to be effective and valid
under applicable law, but in case any one or more of the provisions contained therein shall, for any reason,
be held to be invalid, illegal or unenforceable in any respect, such provision shall be ineffective to the extent,
but only to the extent, of such invalidity, illegality or unenforceability without invalidating the remainder of
such invalid, illegal or unenforceable provision or provisions or any other provisions hereof. The failure of
owner to insist, in any one or more instances, upon the performance of any of the terms, covenants, or
conditions of the Contract, or to exercise any right therein, shall not be construed as a waiver or
relinquishment of such term, covenant, condition or right in any other instance. The Contractor and all
subcontractors shall comply with all state and federal immigration laws, rules and regulations, and the
Contractor and all subcontractors shall provide the Owner with a completed and signed Immigration and
Security Form and accompanying affidavits, as a condition precedent to Final Payment.
22.2 Jurisdiction and Venue. The Contractor and its Surety(ies) irrevocably consent to the non-exclusive
venue and jurisdiction of the Superior Court of DeKalb County, Georgia, regarding any matter arising out
of or relating to this Contract. The Contractor agrees that it shall file any lawsuit or other action, including
any third-party practice lawsuit, against the Owner arising out of or related to this Contract or the Project
only in the Superior Court of DeKalb County.
ARTICLE 23
SUCCESSORS AND ASSIGNS
Each party binds itself, its successors, assigns, executors, administrators or other representatives
to the other party hereto and to successors, assigns, executors, administrators or other representatives of
such other party in connection with all terms and conditions of this Contract. The Contractor shall not assign
this Contract without prior written consent of the Owner.
[SIGNATURES APPEAR ON THE NEXT PAGE]
DeKalb BOE Fixed Price Construction Contract 03.2022 23
OWNER: CONTRACTOR:
DEKALB COUNTY BOARD OF EDUCATION
[TYPED NAME]
By: By:
[SIGNATURE] [SIGNATURE]
Mrs. Vickie Turner, Board Chairperson
[TYPED NAME & TITLE] [TYPED NAME & TITLE]
By:
[SIGNATURE]
Mrs. Cheryl Watson-Harris, Superintendent
[TYPED NAME & TITLE]
DeKalb County Board of Education
1701 Mountain Industrial Boulevard
Stone Mountain, Georgia 30083
[ADDRESS]
[DATE OF EXECUTION] [DATE]
Richard H. Boyd, Interim Chief Operating Officer
DeKalb BOE Fixed Price Construction Contract 03.2022 24
EXHIBIT “A”
REQUIRED INSURANCE
(1) The Contractor shall purchase and maintain such insurance as will protect it from claims set forth below
which may arise out of or result from the Contractor’s operations under the Contract, whether such operations
be by itself or by any Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone
for whose acts any of them may be liable:
(a) claims under workers’ or workmen’s compensation disability benefit or other similar employees
benefit acts;
(b) claims for damages because of bodily injury, occupational sickness or disease or death of its
employees;
(c) claims for damages because of bodily injury, sickness or disease, or death of any person other
than its employees;
(d) claims for damages insured by usual personal injury liability coverage which are sustained (1)
by any person as a result of an offense directly or indirectly related to the employment of such person by the
Contractor, or (2) by any other person;
(e) claims for damages, other than to the Work itself, because of injury to or destruction of tangible
property, including loss of use resulting there from; and
(f) claims for damages because of bodily injury or death of any person or property damage arising
out of the ownership, maintenance or use of any motor vehicle.
(2) The insurance required by Paragraph 1 shall be written for not less than any limits of liability specified
within this exhibit, or required by law, whichever is greater.
(3) The insurance required by Paragraph 1 shall include contractual liability insurance.
(4) The Contractor shall be responsible from the time of signing the Contract or from the time of the
beginning of the first Work, whichever shall be earlier, for all bodily injury (including death) or damage to
property of any kind resulting from the Work under this Contract to persons or property.
The Contractor assumes the obligation to save the Owner, the DeKalb County School District, the
Owner’s Program Manager and the Architect harmless and to indemnify them from every expense, liability or
payment arising out of or through bodily injury (including death) to any person or persons or damage to property
of any person arising out of any act of the Contractor, any subcontractor or anyone either directly or indirectly
employed by or under the supervision of any of them in the prosecution of the Work included in the Contract.
All liability policies shall name the Owner, the DeKalb County School District, the Owner’s
Program Manager and the Architect as an additional insured. All liability policies shall be issued on a primary
and non-contributory basis over any other liability insurance which may be available to the Owner, the DeKalb
County School District, Owner’s Program Manager, and Architect to fully insure the indemnity obligations made
herein and in any other portion of this contract.
(5) The Contractor agrees to comply with the provisions of the Workman’s Compensation laws of the State
of Georgia and to require all Subcontractors likewise to comply. Contractor shall secure the following insurance
at his own expense and prior to starting any Work shall file Certificates of Insurance with the Owner except
that on the Owner’s Protective Insurance, original policies shall be filed with the Owner.
(a) Workmen’s Compensation - Statutory Limits, Employer’s Liability -$1,000,000.00
DeKalb BOE Fixed Price Construction Contract 03.2022 25
(b) Comprehensive General Liability (including Premises-Operations; Independent Contractors
Protective; Products and Completed Operations; Broad Form Property Damage and Broad
Form General Liability Endorsement; Explosion & Collapse).
1. Bodily Injury: $1,000,000.00 Each Occurrence; $2,000,000.00 Aggregate, Products
and Completed Operations (Umbrella).
2. Property Damage: $500,000.00 Each Occurrence; $1,000,000.00 Aggregate.
3. Products and Completed Operations Insurance shall be maintained for a minimum
period of three (3) years after completion of the work and Contractor shall continue to
provide evidence of such coverage to Owner on an annual basis during the
aforementioned period.
4. Property Damage Liability Insurance shall include coverage for Explosion, Collapse,
and Underground.
5. Contractual Liability (Hold Harmless Coverage): Bodily Injury: $1,000,000.00 Each
Occurrence; Property Damage: $500,000.00 Each Occurrence, $500,000.00
Aggregate.
6. Personal Injury, with Employment Exclusion deleted: $1,000,000.00 Each Occurrence,
$1,000,000 Aggregate.
7. If the Comprehensive General Liability policy provides that the general aggregate limit
for items (5)(b) 1-6 above apply separately to each project, then the Owners Protective
Liability policy in item (8) (a)-(c) shall not be required.
(c) Comprehensive Automobile Liability (owned, non-owned, leased, hired):
1. Bodily Injury: $1,000,000.00 Each Person, $1,000,000.00 Each Accident;
2. Property Damage: $1,000,000.00 Each Occurrence;
3. or $1,000,000 Combined Single Limit.
(d) Commercial Umbrella
1. Umbrella limits shall be the amount stated in the right column below which is
directly opposite the applicable Contract Price range stated in the left column
below:
Contract Price Required Umbrella Limit
Less than $1,000,000 $1,000,000
$1,000,000 to $10,000,000 $5,000,000
Greater than $10,000,000 $10,000,000
2. In the event that the Contract Price is increased by Change Order, the umbrella
limits shall automatically be increased to the limits stated in the foregoing table in
(5)(d)1.
3. Umbrella coverage must include as insureds all entities that are additional insureds
on the Commercial General Liability policy.
4. Umbrella coverage for such additional insureds shall apply as primary before any other
insurance or self insurance, including any deductible, maintained by or provided to the
DeKalb BOE Fixed Price Construction Contract 03.2022 26
additional insured by the Owner, the DeKalb County School District, Owner’s Program
Manager, and Architect.
(6) Certificates of Insurance (2 copies) shall be filed with Owner before commencement of Work. These
Certificates shall contain a provision that coverages afforded under the policies will not be canceled, changed
or allowed to expire until thirty (30) days after the Owner has received written notice evidenced by return receipt
of registered letter.
(7) Insurance will not be acceptable unless written by a Company authorized by the State of Georgia
Insurance Department to do business in Georgia at the time the policy is issued and the company must in
addition be acceptable to the Owner.
(8) Contractor shall purchase and maintain Owner’s Protective Liability Policy with minimum limits of:
(a) Bodily Injury: $1,000,000.00 Each Occurrence, $2,000,000.00 Aggregate.
(b) Property Damage: $2,000,000.00 Each Occurrence, $2,000,000.00 Aggregate.
(c) Personal Injury, with Employment Exclusion deleted: $1,000,000.00 Aggregate.
This policy shall be issued in the name of DeKalb County Board of Education and delivered to Owner along
with Certificates of Insurance. Employees of the DeKalb County Board of Education shall be included as an
additional insured. Policy shall also name the DeKalb County School District, Owner’s Program Manager, and
the Architect as an additional insured.
(9) Contractor shall purchase and maintain BUILDER’S RISK INSURANCE payable to the Contractor and
Owner, as their interest may appear, upon the entire structure and all materials in or adjacent thereto which
are to be made a part of the insured structure of 100% of the contract price and covering fire, theft, extended
coverage, vandalism and malicious mischief. There shall be attached to and made a part of the insurance
policy for Builder’s Risk an endorsement of the Insurance Company as shown on Exhibit “D-1" attached hereto.
(10) The Contractor may, at his option, purchase insurance policies having a “deductible” feature provided
that:
(a) Deductible amount does not exceed $10,000.00.
(b) Contractor agrees in written letter to the Owner (through the Architect) to be responsible for
payment of any such deductibles, in the event that such payment should become necessary.
DeKalb BOE Fixed Price Construction Contract 03.2022 27
EXHIBIT “A-1”
ENDORSEMENT TO BUILDER’S RISK
Attached to and forming part of Policy No. of the Insurance Company,
issued at its , Agency.
In consideration of the premium for which the policy is written and proper rate adjustment when applicable, the
insurance company agrees as follows:
(1) The insurance company consents and agrees that furniture and equipment may be delivered to
the insured premises and installed in place, ready for use, and said delivery and installation of
furniture and equipment shall in no way diminish, change, alter or otherwise affect the coverage
and protection afforded the insured under said policy.
(2) The insurance company consents and agrees that insured premises may be occupied, and said
occupation shall in no way diminish, change, alter or otherwise affect the coverage and
protection afforded the insured under said policy. The insured shall give notice to insurance
company of any partial occupancy.
(3) The insurance company recognizes the right of the Owner of the insured premises to perform
other Work in connection with construction operations insured under this policy and agrees that
performance of other work by the said Owner, by agents of the said Owner, or by Contractors
employed by said Owner, shall in no way diminish, change, alter or otherwise affect protection
afforded under said policy.
(4) The insurance company agrees that this policy shall not be canceled, changed, allowed to lapse
or to expire until thirty (30) days after the Owner has received written notice thereof as evidenced
by return receipt of registered letter.
The foregoing insurance provisions have been incorporated into by reference and are hereby made a part of
insurance Policy No. , this day of , 20 .
Name of Company
Authorized Signature
DISPOSITIONS: Policy to be deposited with Architect prior to commencement of Work.
DeKalb BOE Fixed Price Construction Contract 03.2022 28
EXHIBIT “B”
LIQUIDATED DAMAGES
Liquidated damages applicable to Paragraph 5.2 of this Contract shall be the amount stated in the right column
below which is directly opposite the applicable Contract Price range stated in the left column below.
If The Original Contract Price Is: Daily Liquidated Damages Shall Be:
Up to $49,999.99 $50
$50,000.00 to $99,999.99 $100
$100,000.00 to $299,999.99 $200
$300,000.00 to $599,999.99 $300
$600,000.00 to $999,999.99 $400
$1,000,000.00 to $1,999,999.99 $500
$2,000,000.00 to $4,999,999.99 $750
$5,000,000.00 to $9,999,999.99 $1,500
$10,000,000.00 to $14,999,999.99 $2,500
$15,000,000.00 to $19,999,999.99 $3,500
$20,000,000.00 or above The product of .0002 multiplied by
the Original Contract Price.
DeKalb BOE Fixed Price Construction Contract 03.2022 29
CONTRACTOR AFFIDAVIT AND AGREEMENT
EXHIBIT “C”
CONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. 13-10-
91, and attests under oath that:
(1) the individual, firm, or corporation (“Contractor”) which is contracting with the DeKalb
County Board of Education has registered with, is authorized to use, uses, and will continue throughout the
contract term to use and participate in, a federal work authorization program [any of the electronic
verification of work authorization programs operated by the United States Department of Homeland
Security or any equivalent federal work authorization program operated by the United States Department
of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform
and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and
deadlines established in O.C.G.A. 13-10-91, as amended. As of the effective date of O.C.G.A. 13-10-
91, the applicable federal work authorization program is the “EEV/Basic Pilot Program ” operated by
the U. S. Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security,
in conjunction with the Social Security Administration (SSA).
(2) Contractor’s correct user identification number and date of authorization i s set forth
herein below.
(3) Contractor agrees that the Contractor will not employ or contract with any subcontractor(s)
in connection with the physical performance of services pursuant to this contract with the DeKalb
County Board of Education, unless at the time of the contract said subcontractor:
(a) is registered with and participates in the federal work authorization program;
(b) provides Contractor with a duly executed, notarized affidavit with the same
affirmations, agreements, and information as contained herein and in such form as
required under applicable law; and
(c) agrees to provide Contractor with notice of receipt and a copy of every sub-
subcontractor Affidavit or other applicable verification procured by subcontractor at the time
of contract with the sub-subcontractor(s) within five (5) business days after receiving the
said Affidavit or verification.
Contractor agrees to maintain records of such compliance and to provide notice of receipt and a copy
of each such subcontractor Affidavit or other permissible verification to the DeKalb County Board of
Education at the time the subcontractor(s) is retained to perform such service or within five (5) days after
receiving the said Affidavit or verification, whichever first occurs.
DeKalb BOE Fixed Price Construction Contract 03.2022 30
(4) Contractor further agrees to and shall provide DeKalb County Board of Education with
copies of all other affidavits or other applicable verification received by Contractor (i.e.: sub-subcontractor
affidavits and all other lower tiered affidavits) within five (5) days of receipt.
__________________________________________ _______________________________
EEV/Basic Pilot Program User Identification Number Date of Authorization
If an applicable Federal work authorization program as described above is used, other than the EV/Basic
Pilot Program,please identify the program.
Company Name / Contractor Name Date
BY: Signature of Authorized Officer or Agent Date
Title of Authorized Officer or Agent of Contractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
______ DAY OF_____________________, 20____
Notary Public
My Commission Expires:
DeKalb BOE Fixed Price Construction Contract 03.2022 31
EXHIBIT “D”
SUBCONTRACTOR AFFIDAVIT
By executing this affidavit, the undersigned subcontractor verifies its compliance
with O.C.G.A. 13-10-91, and attests under oath that:
(1) the undersigned individual, firm or corporation (“Subcontractor”) is engaged in the
physical performance of services under a contract with _________________________________ (name of
Contractor), which has a contract with the DeKalb County Board of Education.
(2) Subcontractor has registered with, is authorized to use, uses, and will continue throughout the
contract term to use and participate in, a federal work authorization program [any of the electronic
verification of work authorization programs operated by the United States Department of Homeland
Security or any equivalent federal work authorization program operated by the United States Department
of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform
and Control Act of 1986 (IRCA), P.L. 99-603], in accordance with the applicability provisions and
deadlines established in O.C.G.A. 13-10-91. As of the effective date of O.C.G.A. 13-10-91, the
applicable federal work authorization program is the “EEV/Basic Pilot Program” operated by the U. S.
Citizenship and Immigration Services Bureau of the U.S. Department of Homeland Security, in
conjunction with the Social Security Administration (SSA).
(3) Subcontractor’s correct user identification number and date of authorization is set forth
herein below.
(4) Subcontractor agrees that the Subcontractor will not employ or contract with any sub-
subcontractor(s) in connection with the physical performance of services pursuant to this subcontract
or the contract with the DeKalb County Board of Education , unless said sub-subcontractor:
(a) is registered with and participates in the federal work authorization
program;
(b) provides Subcontractor with a duly executed, notarized affidavit with the
same affirmations, agreements, and information as contained herein and in such
form as required under applicable law; and
(c) agrees to provide Subcontractor with notice of receipt and a copy of every
sub-subcontractor Affidavit or other permissible verification procured by sub-subcontractor
at the time the sub-subcontractor(s) is retained to perform such service or within five (5)
days after receiving the said Affidavit or verification, whichever first occurs.
DeKalb BOE Fixed Price Construction Contract 03.2022 32
Subcontractor agrees to maintain records of such compliance and to provide notice of receipt and a
copy of each such sub-subcontractor Affidavit or other applicable verification to the Contractor at the time
the sub-subcontractor(s) is retained to perform such service or within five (5) days after receiving the said
Affidavit or verification, whichever first occurs.
EEV/Basic Pilot Program User Identification Number Date of Authorization
If an applicable Federal work authorization program as described above is used, other than the
EEV/Basic Pilot Program, please identify the program.
BY: Authorized Officer or Agent Date
_________________________________________
(Subcontractor Name)
Title of Authorized Officer or Agent of Subcontractor
Printed Name of Authorized Officer or Agent
SUBSCRIBED AND SWORN
BEFORE ME ON THIS THE
_____ DAY OF _____________________, 20____
Notary Public
My Commission Expires:
DeKalb BOE Fixed Price Construction Contract 03.2022 33
EXHIBIT “E”
LIST OF PLANS AND SPECIFICATIONS FOR THE PROJECT
[Here insert or attach list of plans and specifications for the Project.]
DeKalb BOE Fixed Price Construction Contract 03.2022 34
EXHIBIT “F”
MINIMUM REQUIREMENTS FOR CONTRACTOR’S
SCHEDULE OF CONSTRUCTION
PART 1 - GENERAL
1.1 DEFINITIONS. For purposes of this Exhibit, the following terms shall have the meanings set forth
below.
A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring,
and controlling the construction project. Activities included in a construction schedule consume
time and resources.
1. Critical activities are activities on the critical path. They must start and finish on the planned
early start and finish times.
2. Predecessor Activity: An activity that precedes another activity in the network.
3. Successor Activity: An activity that follows another activity in the network.
B. Cost Loading: The allocation of the Schedule of Values for the completion of an activity as
scheduled. The sum of costs for all activities must equal the total Contract Price, unless
otherwise approved by Architect and Owner.
C. CPM: Critical path method, which is a method of planning and scheduling a construction
project where activities are arranged based on activity relationships. Network calculations
determine when activities can be performed and the critical path of the project.
D. Critical Path: The longest connected chain of interdependent activities through the network
schedule that establishes the minimum overall project duration and contains no float.
E. Event: The starting or ending point of an activity.
F. Float: The measure of leeway in starting and completing an activity.
1. Float time belongs to Owner.
2. Free float is the amount of time an activity can be delayed without adversely affecting the
early start of the successor activity.
3. Total float is the measure of leeway in starting or completing an activity without adversely
affecting the planned project completion date.
G. Fragnet: A partial or fragmentary network that breaks down activities into smaller activities for
greater detail.
H. Major Area: A story of construction, a separate building, or a similar significant construction
element.
I. Milestone: A key or critical point in time for reference or measurement.
J. Network Diagram: A graphic diagram of a network schedule, showing activities and activity
relationships.
DeKalb BOE Fixed Price Construction Contract 03.2022 35
K. Resource Loading: The allocation of manpower and equipment necessary for the completion
of an activity as scheduled.
1.2 SUBMITTALS
A. Preliminary Schedule of Construction: Submit two opaque copies.
1. No action or inaction by Architect or Owner in connection with cost-loaded preliminary
schedule of construction shall constitute or be deemed to constitute approval or
acknowledgment of Schedule of Values for cost-loaded activities.
B. Preliminary Network Diagram: Submit two opaque copies, large enough to show entire network
or entire construction period. Show logic ties for activities.
C. Contractor’s Schedule of Construction: Submit two opaque copies of initial schedule and each
updated schedule, large enough to show entire schedule for entire construction period.
1. Submit an electronic copy of schedule, using software indicated, on CD-R, and labeled to
comply with requirements for submittals. Include type of schedule (Initial or Updated) and
date on label.
2. No action or inaction by Architect or Owner in connection with cost-loaded Contractor’s
Schedule of Construction shall constitute or be deemed to constitute approval or
acknowledgment of Schedule of Values for cost-loaded activities.
D. CPM Reports: Concurrent with CPM schedule, submit three copies of each of the following
computer-generated reports. Format for each activity in reports shall contain activity number,
activity description, cost and resource loading, original duration, remaining duration, early start
date, early finish date, late start date, late finish date, and total float in calendar days.
1. Activity Report: List of all activities sorted by activity number and then early start date, or
actual start date if known.
2. Logic Report: List of preceding and succeeding activities for all activities, sorted in
ascending order by activity number and then early start date, or actual start date if known.
3. Total Float Report: List of all activities sorted in ascending order of total float.
4. Earnings Report: Compilation of Contractor’s total earnings from commencement of the
Work until most recent Application for Payment.
E. Submittal of the preliminary schedule of construction, the initial Contractor’s Schedule of
Construction and updates thereto are for Architect’s and Owner’s information. No action or
inaction by the Architect or Owner shall constitute or be deemed to constitute an approval of
Contractor’s Schedule of Construction.
1.3 QUALITY ASSURANCE
A. Scheduling Consultant Qualifications: An experienced specialist in CPM scheduling and
reporting, with capability of producing CPM reports and diagrams within 24 hours of Architect’s
or Owner's request.
B. Prescheduling Conference: Conduct conference to review methods and procedures related to
the Preliminary Schedule of Construction and Contractor's Schedule of Construction, including,
but not limited to, the following:
1. Review software limitations and content and format for reports.
2. Verify availability of qualified personnel needed to develop and update schedule.
DeKalb BOE Fixed Price Construction Contract 03.2022 36
3. Discuss constraints, including, if applicable, phasing, work stages, area separations,
interim milestones, and partial Owner occupancy.
4. Review delivery dates for Owner-furnished products, if any.
5. Review schedule for work of Owner's separate contracts, if any.
6. Review time required for review of submittals and resubmittals.
7. Review requirements for tests and inspections by independent testing and inspecting
agencies.
8. Review time required for completion and startup procedures.
9. Review and finalize list of construction activities to be included in schedule.
10. Review submittal requirements and procedures.
11. Review procedures for updating schedule.
1.4 COORDINATION
A. Coordinate preparation and processing of schedules and reports with performance of
construction activities and with scheduling and reporting of separate contractors, if any.
B. Coordinate Contractor's Schedule of Construction with the Schedule of Values, list of
subcontracts, submittals schedule, progress reports, payment requests, and other required
schedules and reports.
1. Secure time commitments for performing critical elements of the Work from parties
involved.
2. Coordinate each construction activity in the network with other activities and schedule
them in proper sequence.
PART 2 – PRODUCTS
2.1 CONTRACTOR'S SCHEDULE OF CONSTRUCTION, GENERAL
A. Procedures: Comply with procedures not less stringent and protective of the Owner than
contained in AGC's "Construction Planning & Scheduling."
B. Time Frame: Extend schedule from date established for commencement of the Work to date
of Final Completion.
1. Contract completion date shall not be changed by submission of a schedule that shows
an early completion date, unless specifically authorized by Change Order.
C. Activities: Treat each story or separate area as a separate numbered activity for each principal
element of the Work. Comply with the following:
1. Activity Duration: Define activities so no activity is longer than 14 days, unless
specifically allowed by Architect and Owner.
2. Procurement Activities: Include procurement process activities for long lead items and
major items, requiring a cycle of more than 60 days, as separate activities in schedule.
Procurement cycle activities include, but are not limited to, submittals, approvals,
purchasing, fabrication, and delivery.
DeKalb BOE Fixed Price Construction Contract 03.2022 37
3. Submittal Review Time: Include review and resubmittal times in schedule. Coordinate
submittal review times in Contractor's Schedule of Construction with submittals
schedule.
4. Startup and Testing Time: Include a sufficient number of days for startup and testing.
5. Substantial Completion: Indicate completion in advance of date established for
Substantial Completion, and allow time for Architect’s and Owner’s administrative
procedures necessary for approval of Substantial Completion.
D. Constraints: If applicable, include constraints and work restrictions indicated in the Contract
Documents and as follows in schedule, and show how the sequence of the Work is affected.
1. Phasing: Arrange list of activities on schedule by phase.
2. Work under More Than One Contract: Include a separate activity for each contract.
3. Work by Owner: Include a separate activity for each portion of work performed by
Owner.
4. Products Ordered in Advance: Include a separate activity for each product. Include
delivery date. Delivery dates indicated stipulate the earliest possible delivery date.
5. Owner-Furnished Products: Include a separate activity for each product. Include
delivery date. Delivery dates indicated stipulate the earliest possible delivery date.
6. Work Restrictions: Show the effect of the following items on the schedule:
a. Coordination with existing construction.
b. Limitations of continued occupancies.
c. Uninterruptible services.
d. Partial occupancy before Substantial Completion.
e. Use of premises restrictions.
f. Provisions for future construction.
g. Seasonal variations.
h. Environmental control.
7. Work Stages: Indicate important stages of construction for each major portion of the
Work, including, but not limited to, the following:
a. Subcontract awards.
b. Submittals.
c. Purchases.
d. Mockups.
e. Fabrication.
f. Sample testing.
g. Deliveries.
h. Installation.
i. Tests and inspections.
j. Adjusting.
k. Curing.
l. Startup and placement into final use and operation.
8. Area Separations: Identify each major area of construction for each major portion of
the Work. Indicate where each construction activity within a major area must be
sequenced or integrated with other construction activities to provide for the following:
DeKalb BOE Fixed Price Construction Contract 03.2022 38
a. Structural completion.
b. Permanent space enclosure.
c. Completion of mechanical installation.
d. Completion of electrical installation.
e. Substantial Completion
9. Other Constraints: Show the effect of any additional constraints.
E. Milestones: Include milestones indicated in the Contract Documents in schedule, including,
but not limited to, the Commencement Date, Substantial Completion, and Final Completion and
interim milestones required by Owner, if any.
F. Cost Correlation: At the head of schedule, provide a cost correlation line, indicating planned
and actual costs. On the line, show dollar volume of the Work performed as of dates used for
preparation of payment requests.
1. Contractor shall assign cost to construction activities on the CPM schedule. Costs
shall not be assigned to submittal activities unless specified otherwise but may, with
Architect’s and Owner’s approval, be assigned to fabrication and delivery activities.
Costs shall be under required principal subcontracts for testing and commissioning
activities, operation and maintenance manuals, punch list activities, project record
documents, and demonstration and training (if applicable), in an appropriate amount.
2. Each activity cost shall reflect an accurate value subject to objection by Architect or
Owner.
3. Total cost assigned to activities shall equal the total Contract Price.
G. Contract Modifications: For each proposed contract modification and concurrent with its
submission, prepare a time-impact analysis using fragnets to demonstrate the effect of the
proposed change on the overall project schedule.
H. Computer Software: Prepare schedules using a program that has been developed specifically
to manage construction schedules.
1. Use software, version and operating system required by Owner.
2.2 CONTRACTOR'S SCHEDULE OF CONSTRUCTION (CPM SCHEDULE)
A. General: Prepare network diagrams using AON (activity-on-node) format.
B. Preliminary Network Diagram: Submit diagram within 7 days of date established for
commencement of the Work. Outline significant construction activities for the first 60 days of
construction. Include skeleton diagram for the remainder of the Work and a cash requirement
prediction based on indicated activities.
C. CPM Schedule: Prepare Contractor’s Schedule of Construction using a computerized, cost-
loaded and resource-loaded, time-scaled CPM network analysis diagram for the Work.
1. Submit CPM schedule within 15 days after date established for commencement of the
Work.
a. Failure to include any Work item required for performance of this Contract shall
not excuse Contractor from completing all Work within applicable completion
dates.
DeKalb BOE Fixed Price Construction Contract 03.2022 39
2. Conduct educational workshops to train and inform key Project personnel, including
subcontractors' personnel, in proper methods of providing data and using CPM
schedule information.
3. Establish procedures for monitoring and updating CPM schedule and for reporting
progress. Coordinate procedures with progress meeting and payment request dates.
4. Use “one workday” as the unit of time. Include list of nonworking days and holidays
incorporated into the schedule.
D. CPM Schedule Preparation: Prepare a list of all activities required to complete the Work. Using
the preliminary network diagram, prepare a skeleton network to identify probable critical paths.
1. Activities: Indicate the estimated time duration, sequence requirements, and
relationship of each activity in relation to other activities. Include estimated time frames
for the following activities:
a. Preparation and processing of submittals.
b. Mobilization and demobilization.
c. Purchase of materials.
d. Delivery.
e. Fabrication.
f. Utility interruptions.
g. Installation.
h. If applicable, work by Owner that may affect or be affected by Contractor’s
activities.
i. Testing and start up.
2. Critical Path Activities: Identify critical path activities, including those for interim
completion dates. Scheduled start and completion dates shall be consistent with
Contract milestone dates.
3. Processing: Process data to produce output data on a computer-drawn, time-scaled
network. Revise data, reorganize activity sequences, and reproduce as often as
necessary to produce the CPM schedule within the limitations of the Contract Time.
4. Format: Mark the critical path. Locate the critical path near center of network; locate
paths with most float near the edges.
a. Subnetworks on separate sheets are permissible for activities clearly off the
critical path.
E. Initial Issue of Schedule: Prepare initial network diagram from a list of straight "early start-total
float" sort. Identify critical activities. Prepare tabulated reports showing the following:
1. Contractor or subcontractor and the Work or activity.
2. Description of activity.
3. Principal events of activity.
4. Immediate preceding and succeeding activities.
5. Early and late start dates.
DeKalb BOE Fixed Price Construction Contract 03.2022 40
6. Early and late finish dates.
7. Activity duration in workdays.
8. Total float or slack time.
9. Average size of workforce.
10. Dollar value of activity (coordinated with the Schedule of Values).
F. Schedule Updating: Concurrent with making revisions to schedule, prepare tabulated reports
showing the following:
1. Identification of activities that have changed.
2. Changes in early and late start dates.
3. Changes in early and late finish dates.
4. Changes in activity durations in workdays.
5. Changes in the critical path.
6. Changes in total float or slack time.
7. Changes in the Contract Time.
G. Value Summaries: Prepare two cumulative value lists, sorted by finish dates.
1. In first list, tabulate activity number, early finish date, dollar value, and cumulative dollar
value.
2. In second list, tabulate activity number, late finish date, dollar value, and cumulative
dollar value.
3. In subsequent issues of both lists, substitute actual finish dates for activities completed
as of list date.
4. Prepare list for ease of comparison with payment requests; coordinate timing with
progress meetings.
a. In both value summary lists, tabulate "actual percent complete" and
"cumulative value completed" with total at bottom.
b. Submit value summary printouts one week before each regularly scheduled
progress meeting.
PART 3 - EXECUTION
3.1 CONTRACTOR'S SCHEDULE OF CONSTRUCTION
A. Scheduling Consultant: Engage a consultant to provide planning, evaluation, and reporting
using CPM scheduling.
1. In-House Option: Owner may waive the requirement to retain a consultant if Contractor
employs skilled personnel with experience in CPM scheduling and reporting
techniques. Submit qualifications.
2. Meetings: Scheduling consultant shall attend all meetings related to Project progress,
alleged delays, and time impact.
DeKalb BOE Fixed Price Construction Contract 03.2022 41
B. Contractor’s Schedule of Construction Updating: At monthly intervals, update schedule to
reflect actual construction progress and activities. Issue schedule one week before each
regularly scheduled progress meeting.
1. Revise schedule immediately after each meeting or other activity where revisions have
been recognized or made. Issue updated schedule concurrently with the report of each
such meeting.
2. Include a report with updated schedule that indicates every change, including, but not
limited to, changes in logic, durations, actual starts and finishes, and activity durations.
3. As the Work progresses, indicate actual completion percentage for each activity.
C. Distribution: Distribute copies of schedule to Architect, Owner, separate contractors, testing
and inspecting agencies, subcontractors and other parties identified by Contractor with a need-
to-know.
1. Post copies in Project meeting rooms and temporary field offices.
2. When revisions are made, distribute updated schedules to the same parties and post
in the same locations. Delete parties from distribution when they have completed their
assigned portion of the Work and are no longer involved in performance of construction
activities.
END OF EXHIBIT
DeKalb BOE Fixed Price Construction Contract 03.2022 42
APPENDIX F: SUBCONTRACTOR’S AFFIDAVIT OF NONCOLLUSION
STATE OF ______________________
COUNTY OF ____________________
COMES NOW, __________________________________________________ (“Subcontractor”),
[name of Subcontractor]
appearing by and through __________________________________ , it’s _________________________
[insert name of individual with [title]
authority to bind Subcontractor]
(averring both individually and in his or her representative capacity on behalf of Subcontractor), having
submitted a bid or proposal to one or more offerors in respect of the DeKalb County Board of Education
DCSD Project No. 345-35, Kittredge Magnet School Gymnasium HVAC Installation, 2383 N. Druid Hills
Road NE, Atlanta, GA 30329
and after first being duly sworn, deposes and says that:
1. He, she or it, as applicable, has not directly or indirectly violated subsection (d) of the Official
Code of Georgia Annotated Section 36-91-21, which subsection provides as follows:
(d) Whenever a public works construction contract for any governmental entity subject
to the requirements of this chapter is to be let out by competitive sealed bid or proposal, no person,
by himself or herself or otherwise, shall prevent or attempt to prevent competition in such bidding
or proposals by any means whatever. No person who desires to procure such work for himself or
herself or for another shall prevent or endeavor to prevent anyone from making a bid or proposal
therefor by any means whatever, nor shall such person so desiring the work cause or induce
another to withdraw a bid or proposal for the work.
Further, the affiants sayeth not.
This _______ day of _______________, 2____
_____________________________________
[insert name of Subcontractor]
and ___________________________________________
[insert name of individual named above]
By: ___________________________________, both individually and on behalf of Subcontractor as its
[signature]
_________________________________
[insert title]
Sworn to and subscribed before me this ___ day of _______________, 2_____.
Notary Public: _____________________ My commission expires: __/__/__.
(SEAL)
01.2009
APPENDIX G PERFORMANCE BOND (Contractor)
_____________________________________________________________, a corporation duly
[Insert Proper Name of Surety]
organized and existing under the laws of the State of ____________, as surety ("Surety"), and
______________________________________________________________, as principal
[Insert Proper Name of Contractor]
(“Contractor"), enter into, execute this bond ("Performance Bond"), and bind themselves in
favor of the DeKalb County Board of Education as obligee ("Owner"), in the penal sum of
_________________________________dollars ($_________), as of ____________________________.
[Insert Penal Sum in words and numerals] [Insert Date of Construction Contract]
WHEREAS, the Contractor has signed a contract with the Owner dated ______________, 2____
("Construction Contract") for construction of:
DCSD Project No. 345-35, Kittredge Magnet School Gymnasium HVAC Installation, 2383 N. Druid Hills
Road NE, Atlanta, GA 30329 (“Project”); and
WHEREAS, the Owner has required the Contractor to furnish this Performance Bond containing
the terms and conditions set forth herein as a condition to executing the Construction Contract with the
Contractor;
NOW THEREFORE, the Surety and the Contractor, both jointly and severally, and for
themselves, their heirs, administrators, executors and successors agree:
1.
The Construction Contract is hereby incorporated herein and by reference made a part hereof to
the same extent and effect as though it were copied verbatim herein. The Surety and the Contractor are
bound for the full performance of the Construction Contract, including, without exception, all of its terms
and conditions, both express and implied.
2.
The condition of this obligation is such that if the Contractor shall well and truly perform all the
undertakings, covenants, terms, conditions, and agreements of said Construction Contract within the time
provided therein and any extensions thereof that may be granted by the Owner, including specifically
obligations that survive or extend past the completion of the Work as defined in said Construction
05.2014 1
Contract, and shall stand behind and perform fully any guaranty or warranty required under said
Construction Contract or by law, and shall, at all times, perform its Construction Contract obligation as
provided by law, and shall also well and truly perform all the undertakings, covenants, terms, conditions,
and agreements of any and all duly authorized modifications of said Construction Contract that may
hereafter be made, and shall indemnify and save harmless said Owner of and from any and all loss,
damage, and expense, including costs and attorneys’ fees, which the said Owner may sustain by reason
of failure so to do, including costs and attorneys’ fees incurred in enforcing the Construction Contract or
this Performance Bond, then this obligation shall be null and void, otherwise it shall remain in full force
and effect.
3.
In no event shall the Surety be obligated to the Owner hereunder for any sum in excess of the
Penal Sum. As used in this Performance Bond, the term “Penal Sum” means the amount stated as the
penal sum in the preamble of this Performance Bond, as that amount may be adjusted from time to time
pursuant to Paragraph 4 below.
4.
The Surety waives notice of any changes to the Construction Contract including, without
limitation, changes in the contract time, the contract price, or the work to be performed. If the total
amount payable by the terms of the Construction Contract is increased to an amount in excess of the
then current Penal Sum, then, automatically and without notice to or any action required of any party, the
Penal Sum shall be increased as the total amount payable by the terms of the Construction Contract is
increased.
5.
This Performance Bond is provided by the Surety for the sole and exclusive benefit of the Owner,
together with its successors or assigns. No other party, person or entity shall have any rights against the
Surety hereunder.
6.
Any and all notices to the Surety, the Contractor or the Owner shall be given by Certified Mail,
05.2014 2
Return Receipt Requested, to the address set forth for each party below:
Surety: _______________________________
_______________________________
_______________________________
Attn: ___________________________
Contractor: _______________________________
_______________________________
_______________________________
Owner: DeKalb County Board of Education
1780 Montreal Road
Tucker, Georgia 30084
Attn: Richard H. Boyd, Interim Chief Operating Officer
7.
Any statutory limitation, which may be contractually superseded, to the contrary notwithstanding,
any action hereon may be instituted so long as the applicable statute of limitations governing the
Construction Contract has not run or expired.
CONTRACTOR: SURETY:
_________________________________[Seal] _______________________________[Seal]
[Typed Name] [Typed Name]
By: ___________________________________ By: __________________________________
[Signature] [Signature]
______________________________________ _____________________________________
[Printed Name, Title and Address] [Printed Name, Title and Address]
______________________________________ _____________________________________
______________________________________ _____________________________________
05.2014 3
APPENDIX H: PAYMENT BOND (Contractor)
__________________________________________________________, a corporation duly
[Insert Proper Name of Surety]
organized and existing under the laws of the State of _______, as surety ("Surety"), and
________________________________________________, as principal (“Contractor”), enter
[Insert Proper Name of Contractor]
into, execute this bond ("Payment Bond"), and bind themselves in favor of the DeKalb County Board of
Education, as obligee ("Owner") in the penal sum of
________________________________dollars ($___________), as of ___________________________.
[Insert Penal Sum in words and numerals] [Insert Date of Construction Contract]
WHEREAS, the Contractor has signed a contract with the Owner dated _______________,
2____ ("Construction Contract") for construction of:
DCSD Project No. 345-35, Kittredge Magnet School Gymnasium HVAC Installation, 2383 N. Druid Hills
Road NE, Atlanta, GA 30329 ("Project"); and,
WHEREAS, the Owner has required the Contractor to furnish this Payment Bond containing the
terms and conditions set forth herein as a condition to executing the Construction Contract with the
Contractor;
NOW THEREFORE, the Surety and the Contractor, both jointly and severally, and for themselves,
their heirs, administrators, executors and successors agree:
1.
The Construction Contract is hereby incorporated herein and by reference made a part hereof to
the same extent and effect as though it were copied verbatim herein. The Surety and the Contractor are
bound for the full performance of the Construction Contract including without exception all of its terms and
conditions, both express and implied, and, without limitation, specifically including Contractor's obligation
to pay for labor, materials, machinery, and equipment provided in connection with the Construction Contract
performance.
2.
For purposes of this Payment Bond, Beneficiary is defined as any subcontractor or other person
supplying labor, materials, machinery, or equipment in the prosecution of the work provided for in the
Construction Contract, or any other person entitled to the protection of this Payment Bond pursuant to the
provisions of Title 36, Chapter 91, Official Code of Georgia Annotated.
3.
Every Beneficiary who has not been paid in full for labor or material furnished in the prosecution of
the work on the Project before the expiration of a period of ninety (90) days after the day on which the last
of the labor was done or performed by such person or the material or equipment or machinery was furnished
or supplied by such person for which such claim is made, or when he or she has completed his or her
subcontract for which claim is made, shall have the right to bring an action on this Payment Bond for the
amount, or the balance thereof, unpaid at the time of the commencement of such action and to prosecute
such action to final execution and judgment for the sum or sums due such person; provided, however, that:
(A) Any person having a direct contractual relationship with a subcontractor but no
contractual relationship, express or implied, with the Contractor where the Contractor has not complied with
the notice of commencement requirements in accordance with Code Section 36-91-92, Official Code of
Georgia Annotated, shall have the right of action upon this Payment Bond upon giving written notice to the
Contractor within ninety (90) days from the day on which such person did or performed the last of the labor
or furnished the last of the material or machinery or equipment for which such claim is made, stating with
substantial accuracy the amount claimed and the name of the party to whom the material was furnished or
supplied or for whom the labor was performed or done; provided, however, that: (i) the Contractor’s failure
to supply a copy of the notice of commencement within ten calendar days of receipt of a written request
from a subcontractor, materialman or person shall render the provisions of this paragraph 3(A) inapplicable
to such subcontractor, materialman or person, and (ii) the Contractor’s failure to file a notice of
commencement shall render the notice to contractor requirements of this paragraph 3(A) inapplicable.
(B) Any person having direct contractual relationship with a subcontractor but no
contractual relationship express or implied with the Contractor where the Contractor has complied with the
notice of commencement requirements in accordance with subsection (a) of Code Section 36-91-92, Official
Code of Georgia Annotated, shall have the right of action on this Payment Bond provided such person shall,
within thirty (30) days from the filing of the notice of commencement or thirty (30) days following the first
delivery of labor, material, machinery or equipment, whichever is later, give to the Contractor a written
notice setting forth:
(i) The name, address and telephone number of the person providing labor,
material, machinery or equipment;
(ii) The name and address of each person at whose instance the labor,
material, machinery or equipment is being furnished;
(iii) The name and the location of the Project; and
(iv) A description of the labor, material, machinery or equipment being
provided and, if known, the contract price or anticipated value of the labor, material, machinery or equipment
to be provided or the amount claimed to be due, if any; and
(C) Nothing contained in this Payment Bond shall limit the right of action of a
Beneficiary to the ninety (90) day period referenced in paragraph 3(A) above.
The notice required under paragraph 3(A) of this Payment Bond may be served by registered or
certified mail, postage prepaid, or statutory overnight delivery, duly addressed to the Contractor, at any
place at which the Contractor maintains an office or conducts his or her business or at his or her residence,
by depositing such notice in any post office or branch post office or any letter box under the control of the
United States Postal Service; alternatively, notice may be served in any manner in which the sheriffs of the
State of Georgia are authorized by law to serve summons or process.
Every action instituted on this Payment Bond shall be brought in the name of the Beneficiary,
without the Owner being made a party thereto.
4.
In no event shall the Surety be obligated hereunder for sums in excess of the Penal Sum. As used
in this Payment Bond, the term “Penal Sum” means the amount stated as the penal sum in the preamble
of this Payment Bond, as that amount may be adjusted from time to time pursuant to paragraph 5 below.
5.
The Surety waives notice of any changes to the Construction Contract including, without limitation,
03.2010 2
changes in the contract time, the contract price, or the work to be performed. If the total amount payable
by the terms of the Construction Contract is increased to an amount in excess of the then current Penal
Sum, then, automatically and without notice to or any action required of any party, the Penal Sum shall be
increased as the total amount payable by the terms of the Construction Contract is increased. No
agreement, modification, or change in the Construction Contract, change in the work covered by the
Construction Contract, or extension of time for the completion of the Construction Contract shall release
the Surety of this Payment Bond.
6.
No action can be instituted hereunder after one (1) year from the completion of the Construction
Contract and the acceptance of the Project by the Owner and any other applicable public authorities.
7.
Unless otherwise provided herein, any and all notices to the Surety or the Contractor shall be given
by Certified Mail, Return Receipt Requested, to the address set forth for each party below, including a
courtesy copy to the Owner:
Surety: _____________________________
_____________________________
_____________________________
Attn: ________________________
Contractor: _____________________________
_____________________________
_____________________________
Attn: _________________________
Owner: DeKalb County Board of Education
1780 Montreal Road
Tucker, Georgia 30084
Attn: Richard H. Boyd, Interim Chief Operating Officer
03.2010 3
8.
Notwithstanding any provision herein that may be to the contrary, this Payment Bond is intended
to be a statutory payment bond under applicable laws of the State of Georgia and shall be so construed.
CONTRACTOR: SURETY:
____________________________________[SEAL] ______________________________________[SEAL]
[Typed Name] [Typed Name]
By: ______________________________ By: _______________________________
[Signature] [Signature]
__________________________________ ___________________________________
[Printed Name, Title and Address] [Printed Name, Title and Address]
_______________________________ ________________________________
_______________________________ ________________________________
PaymentBondContractor.03.2010
03.2010 4
APPENDIX I: AFFIDAVIT OF PAYMENT
State of Georgia
County of DeKalb
In person before the undersigned officer authorized to administer oaths came _______________
of ____________________ (the “Contractor”), who was the Contractor in charge of the services
of _________________________________ and improving the property owned by DeKalb County
School District (the “Owner”), said property being known as Kittredge Magnet School.
Deponent says that Contractor has been in direct charge of the completion of services in
connection to the above property, and Deponent states that said services have now been fully
completed in accordance with the contract.
Deponent says further that Contractor has paid in full the agreed contractors,
subcontractors, suppliers, materialmen, and laborers used in providing said services and that all
contractors, subcontractors, suppliers, materialmen, and laborers have been paid in full the agreed
price or reasonable value of all labor or supplies furnished or services rendered. Deponent says
that there are no contracts pending and not yet terminated that no disputes exist regarding contracts
made in the improvements of said property and that the contract price has been paid in full by
Owner.
Deponent further says that there are no unpaid bills of any nature, for labor, material or
services for any improvements made on said property, either in the construction or repair of any
improvements thereon, and that there are no retention title contracts, bill of sale, or other
encumbrances of record affecting title to any personal property installed on said premises.
Deponent states that Contractor hereby acknowledges receipt of payment in full for all amounts
due and owing for making all of the improvements on said property aforementioned pursuant to
the said contract.
Deponent further says that he has personal knowledge of the matters herein stated and is
authorized and fully qualified to make this Affidavit.
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APPENDIX I: AFFIDAVIT OF PAYMENT
Dated: __________________
__________________________________
Name:
Title:
Company:
Sworn to and subscribed before me
This ____ day of_________, 20____.
______________________________
Notary Public
My Commission Expires: _________________
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